DPW Current Leasing Process Step 1 Agency Identifies

Step 2 Lease Renewal Option Landlords Submit Proposals Advertising Responses from LLs DPW Bid/Cont.

Step 2 New Lease DPW Process Management Approved Space Request Form Approves Space Request

Step 3 New Lease LPO DPW D. Comm/ Comm SPRB Visit site, etc. LPO

Step 4 New Lease Draft Lease OK Original Finalized Lease DPW Leasing Finalizes lease

Step 5 New Lease Agency Rent Control Card Move-in coord, Space Planning, Data, T-Com,

Slides: 6

Download presentation

DPW Current Leasing Process Step 1 Agency Identifies Need Submits Requests Directs DPW to conduct Lease, Buy, Build Analysis FASCAP (5 yr. . ) Approval EM Request Approval OPM Reviews & Approves RFS Approved Request for Space (RFS) Not approved if square footage > 10% RFS Not Approved DPW Process Management DPW Conducts Lease, Buy, Build Analysis Lease Renewal Option Step 2 Reviews & Approves Request New Lease Step 2 (or existing lease w/o option

Step 2 Lease Renewal Option Landlords Submit Proposals Advertising Responses from LLs DPW Bid/Cont. Proposals from LL. Receives Ad from DPW, places ad and receives responses Advertise Request DPW Process Management DPW Leasing Lease Renewal Approves request Agency Resolve Issues SPRB Rent Control Card Renewal OK Landlord Lease Renewal Sign. Fully Executed Lease DPW Leasing “End” Comptroller

Step 2 New Lease DPW Process Management Approved Space Request Form Approves Space Request DPW Security Conducts Audit In Parallel DPW Leasing Prepares Ad DPW Bid/Cont. DPW Leasing Advertises, receives LL Proposals DPW & Agency Visit Sites & Picks Site Mayor IT Web-site Agency Board of Realtors As Built Prelim Design Agency Reviews/Modifies & Approves Plans Agency Design & Est. Or LL Designs DPW Leasing (Estimating, compiling costs) DPW Leasing Negotiates Lease & Fit-Out Landlord Step 3 LPO Check list #1 Landlord Signed LPO Financial Affidavit

Step 3 New Lease LPO DPW D. Comm/ Comm SPRB Visit site, etc. LPO OK/Not OK LPO OK DPW Leasing LPO Agency Lease Draft & AG Check list #3 OPM LPO Approval OK Not OK LPO OK/Not OK DPW Leasing LPO & SPRB Check list #2 DPW Leasing Resolve Issues Re-write Lease AG Check Lease for Form (Content) Draft Lease OK Step 4

Step 4 New Lease Draft Lease OK Original Finalized Lease DPW Leasing Finalizes lease Resolving Language Issues DPW Landlord Lease Signature Process D. Comm/ Comm DPW Leasing SPRB DPW Sign. Leasing AG Approval/Signature Lease OK Signed Lease DPW Leasing Fully Executed/ Final Lease Step 5 New Lease Landlord Fit out

Step 5 New Lease Agency Rent Control Card Move-in coord, Space Planning, Data, T-Com, Etc. . Landlord Day to Day Issues Annual Inspection Unresolved LL/Agency Issues DPW Leasing Fit-out Comp. DPW Leasing Prepares Rent Control Card Comptroller (Facil. Mgt. If Req’d) End/ Lease Recorded Town Hall Rent Control Card Sent by Agency, last step