DONOR SCHOLARSHIP TRAINING UT Foundation UT Foundation Creation

DONOR SCHOLARSHIP TRAINING UT Foundation

UT Foundation Creation of Scholarships Once a fund has been established and a signed agreement completed, a copy is emailed to the College/Department and the Office of Financial Aid detailing the following information: Scholarship Name Awarding Criteria Awarding Party and Process

Budgets are distributed for existing UT Foundation scholarships according to the following timeline � September (Endowed Funds) � January (Non-Endowed Scholarships) Endowed funds receive an annual budget based on the spending policy of the UT Foundation, unless the fund is underwater. Non-endowed funds receive an available budget based on the current fund balance and can be spent at any time (unless otherwise stated in the fund agreement), increasing as donations are received and decreasing as money is spent. Revised budgets are sent year-round as needed

Foundation Dashboard The Dashboard provides access to view all foundation funds, including: fund balance and budget information, donor history, disbursement detail, scholarship recipients sinception of the fund (where applicable), and most current fund agreement If you are having trouble finding a recipient for your scholarship: � � Contact The Office of Student Financial Aid first to see if they can help. If that is unsuccessful, then contact Liz Tester at the UT Foundation to discuss options. Anyone interested can receive access to the Dashboard by emailing me for the link at Elizabeth. Tester@utoledo. edu

WHAT IS ANS? Scholarship Office

Award Notification System (ANS)? A scholarship budget management system A database that provides the information for our scholarship search tool ANS Website: www. utoledo. edu/financialaid/ans/ � UTAD username and password

Financial Aid Creation of Scholarship A signed fund agreement is sent to Financial Aid Fund codes are created in Banner and ANS Administrators, contact information, scholarship application and deadline are assigned to the fund in ANS

Budgets In addition to Foundation budgets, budgets for existing institutional scholarships are received from General Accounting/Business Managers according to the following timeline � January (Endowed Institutional Scholarships) Endowed funds generate a budget regardless of how much is spent each year (as long as the fund performs). � By request of scholarship administrator

Scholarship Search http: //www. utoledo. edu/financialaid/scholarships/search

Scholarship Search Scholarship administrators and sub-administrators have access to update contact details and administrator email information. As soon as the information is saved in ANS, it becomes live on the scholarship search site. Only Financial Aid can update the scholarship descriptions, applications, and deadlines or change who is listed as an administrator. Scholarship descriptions are only for the scholarship search and do not include all criteria. Fund agreements found on the Foundation Dashboard should be used for awarding purposes. Executive Administrator access allows deans to view information in ANS for awards linked to their college

Scholarship Applications The majority of applications are now online and managed by Financial Aid � Applications should be made available to students by mid-October of each year. � Direct marketing to students occurs for all scholarship applications and targeted marketing occurs for those scholarships most difficult to award � Once a student applies for a donor scholarship, they receive an email notification at the email provided on the application. All applicants are notified when awarding is complete.

Scholarship Awarding Review the fund agreements on the Dashboard Budgets will be loaded into ANS on Dec. 2 to start awarding. ANS will then default to the new aid year although you can continue to award in the current aid year. New, incoming freshman awards need to be entered into ANS no later than February 15 th Continuing students should be entered into ANS by April 15 th

Scholarship Awarding After logging into ANS, choose the scholarship you wish to award

Scholarship Awarding At the bottom of the scholarship screen, click “Award a Recipient”

Scholarship Awarding

Scholarship Awarding � If a student has already been awarded the scholarship but either the amount or the terms the funds have been awarded needs adjusted, use the awarded student list – do not put in Rocket ID again, just click edit � Edit information/make corrections to scholarships. The amounts entered should reflect the total award for the year and not just the increase.

Scholarship Awarding If a student doesn’t attend, the administrators will now receive a more customized email notifying them which student is no longer attending and that funds are available to spend. Set alternates in the event additional funds become available in the budget Indicate student and instructions in comments section. � Instructions should include any specific amount or order of alternate students. If no amount or order is specified, Financial Aid will award as funds become available.

Scholarship Awarding Processing awards into Banner � A report is typically run by the Scholarship Office daily � The report notifies us of scholarship recipients � Scholarships are then entered into Banner and pay to students’ accounts � Awards are applied to the student bill first; if the bill is paid in full, the student may be eligible for a refund. There is a possibility that scholarships can change/reduce loan amounts. � The Recipient Report is now available in ANS and can be copied into Excel

Scholarship Awarding Award emails are sent from the Scholarship Office every Friday containing important details of the awards, such as amount, enrollment requirements, etc. A link to the thank you note form is contained in award emails. Thank you note information is sent to the Foundation to be sent to the donor.

New to This Year Donor Involvement Scholarship Policy

QUESTIONS? UT FOUNDATION LIZ TESTER ELIZABETH. TESTER@UTOLEDO. EDU 419 -530 -5613 OFFICE OF STUDENT FINANCIAL AID ADAM LORENZEN, KAYLYNN NEEB, ANGIE ROACH, AND DAWN STEINMILLER FINANCIALAIDSCHOLARSHIP@UTOLEDO. EDU 419 -530 -5817 Thank you!