Doing Business with the Naval Air Systems Command
Doing Business with the Naval Air Systems Command Naval Air Warfare Center Aircraft Division Lakehurst Presented by: Dawn Chartier NAWCAD LKE Small Business Deputy Director NAVAIR Office of Small Business Programs 18 November 2014 NAVAIR Public Releases 2014 -991 Distribution Statement A – “Approved for public release; distribution is unlimited. ”
NAVAIR OSBP
NAVAIR Office of Small Business Programs Mission: Enabling the war fighter with creative solutions brought to them through small business. Vision: NAVAIR’s Office of Small Business Programs is a valuable resource that enables the best solutions for the war fighter. We are advocates for NAVAIR’s strategic priorities: increase speed to the fleet, deliver integrated and interoperable warfighting capabilities and improve affordability. Achieving these priorities requires the entrepreneurial skills of small and large businesses. We strive to ensure that the creative talents of small businesses are nurtured and sustained in defense of freedom. www. navair. navy. mil/osbp Ms. Emily Harman, Associate Director, OSBP 3
NAVAIR WARFARE CENTERS THE NAVY’S PRINCIPAL RESEARCH, DEVELOPMENT, TEST, EVALUATION, ENGINEERING, AND FLEET SUPPORT ACTIVITY FOR NAVAL AIRCRAFT, WEAPONS, ENGINES, AVIONICS, AIRCRAFT SUPPORT SYSTEMS AND SHIP / SHORE / AIR OPERATIONS LAKEHURST PATUXENT RIVER CHINA LAKE PT MUGU NAWC AIRCRAFT DIV NAWC WEAPONS DIV ORLANDO • MISSILES / FREEFALL WEAPONS / ENERGETICS • WEAPON SYSTEM INTEGRATION • ELECTRONIC WARFARE SYSTEMS • LAND RANGE / SEA RANGE • NON-LETHAL WEAPONS 4 • • • AIR VEHICLES PROPULSION & POWER AVIONICS & SENSORS CREW SYSTEMS AIR / SHIP INTERFACE & SUPPORT SYSTEMS • ATLANTIC TEST RANGE AND GROUND / INSTALLED SYSTEMS TEST FACILITIES • HUMAN PERFORMANCE SIMULATOR SYSTEMS
NAVAIR Office of Small Business Programs NAVAIR Headquarters Associate Director, Emily Harman HQ SB Deputy Director, Ken Carkhuff Industry Liaison, Marshall Woodfolk Program Analyst, Wanda M. Norris NAWCWD China Lake / Pt Mugu / NATEC SD / FRC NI SB Deputy Director, Derrick HU SB Professional, Rowena Geyer NAWCAD Lakehurst SB Deputy Director, Dawn Chartier NAWCAD Pax SB Deputy Director, Lorraine Rardin Small Business Professional, Amber Wood NAWCTSD Orlando SB Deputy Director, Anthony Delicati 5
NAVAIR OSBP Contact Information Naval Air Warfare Center – Weapons Division NAVAIR Headquarters Patuxent River, MD Emily Harman, Associate Director emily. harman@navy. mil Ken Carkhuff, Deputy for Small Business kenneth. carkhuff@navy. mil (301) 757 -9087 China Lake and Point Mugu, CA Derrick Hu, Deputy for Small Business derrick. hu@navy. mil (760) 939 -2712 Rowena Geyer, Small Business Specialist rowena. geyer@navy. mil (760) 939 -2712 Naval Air Warfare Center – Aircraft Division Lakehurst, NJ Naval Air Warfare Center – Training Systems Division Orlando, FL Dawn Chartier, Deputy for Small Business dawn. chartier@navy. mil (732) 323 -2933 Tony Delicati, Deputy for Small Business anthony. delicati@navy. mil (407) 380 -4121 Naval Air Warfare Center Aircraft Division Lorraine Rardin, Deputy for Small Business lorriane. rardin@navy. mil (301) 757 -5258 Amber Wood, Small Business Specialist amber. f. wood@navy. mil (301) 757 -4260 NAVAIR OSBP public web site http: //www. navair. navy. mil/osbp 6
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FY 13 Small Business Obligations FY 13 Small Business Prime Contracts Total NAVAIR = $1. 56 B FRC Northwest $749. 6 M Lakehurst NAWC Aircraft Div China Lake Patuxent River NAWC Weapons Div NAVAIR HQ, PEOs, NAWC Aircraft Div $53. 7 M - HQ Point Mugu $429. 9 M NAWC Weapons Div $239. 6 M FRC SEFAC $376. 2 M - NAWCAD FRC Mid-Atlantic FRC West FRC East FRC Southwest $143 M FRC West Pac FRC Southeast Orlando NAWC TSD NAVAIR HQ NAVAL AIR WARFARE CENTER FLEET READINESS CENTER Source: FPDS-NG 8 Nov 11 Weapons West Coast Hub Missiles // Freefall weapons • • • MISSILES FREEFALL WEAPONS • • • WEAPON INTEGRATION Weapon SYSTEM System WEAPON SYSTEM Integration INTEGRATION • • • ELECTRONIC WARFARE SYSTEMS Electronic Warfare Systems • • • LAND SEA RANGE LAND RANGE SEA Range RANGE Land RANGE Range /// Sea • • • NON WEAPONS NON LETHAL WEAPONS Non LETHAL Lethal Weapons 8 Aircraft East Coast Hub
NAWCAD LAKEHURST OSBP
Top NAWCAD Lakehurst NAICS For FY 13 NAICS Code 541712 336411 Description RESEARCH AND DEVELOPMENT IN THE PHYSICAL, ENGINEERING, AND LIFE SCIENCES (EXCEPT BIOTECHNOLOGY) 336413 AIRCRAFT MANUFACTURING OTHER AIRCRAFT PARTS AND AUXILIARY EQUIPMENT MANUFACTURING 541330 ENGINEERING SERVICES 541519 OTHER COMPUTER RELATED SERVICES 336412 AIRCRAFT ENGINE AND ENGINE PARTS MANUFACTURING PROCESS, PHYSICAL DISTRIBUTION, AND LOGISTICS CONSULTING SERVICES OTHER ELECTRONIC AND PRECISION EQUIPMENT REPAIR AND MAINTENANCE OTHER MEASURING AND CONTROLLING DEVICE MANUFACTURING INSTRUMENT MANUFACTURING FOR MEASURING AND TESTING ELECTRICITY AND ELECTRICAL SIGNALS 541614 811219 334515 10
NAWCAD LAKEHURST OSBP AWARDS THE DEPARTMENT OF VETERANS AFFAIRS, CENTER FOR VETERANS ENTERPRISE • SPECIAL TEAM AWARD • OUTSTANDING SERVICE & CREATIVITY IN MAKING USE OF THE SERVICE DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSB) SET-ASIDE/SOLE SOURCE AUTHORITY • ACHIEVEMENT AWARD • EXCEEDED 3% TARGET FOR SDVOSB AWARDS IN FY 07 DEPARTMENT OF DEFENSE • DOD’S GOLDEN TALON AWARD (DON AWARDEE) • EFFORTS TO ADVANCE THE GOALS & OBJECTIVES CONTAINED IN DOD’S STRATEGIC PLAN FOR SDVOSBS DEPARTMENT OF NAVY • SMALL BUSINESS SPECIALIST OF THE YEAR (EXEMPLARY ACHIEVEMENTS IN SMALL BUSINESS) • ACHIEVEMENT AWARD FOR EXCEEDING THE STATUTORY 5% WOMEN OWNED SMALL BUSINESS; 5% SMALL DISADVANTAGE BUSINESS AND 23% SMALL BUSINESS TARGETS • ACHIEVEMENT AWARD FOR EXCEEDING THE STATUTORY 3% SERVICE DISABLED VETERAN OWNED SMALL BUSINESS TARGET • ACQUISITION EXCELLENCE AWARD, SMALL BUSINESS TEAM AWARD (NAVAIR OSBP TEAM) • NAVAIR SMALL BUSINESS ADVOCACY AWARD FOR TEAM ACHIEVEMENT (EXPEDITIONARY AIR FIELD PROGRAM) • NAVAIR SMALL BUSINESS ADVOCACY AWARD FOR TEAM ACHIEVEMENT (4. 5 X SPECIAL SURVEILLANCE PROGRAM) • ACQUISITION EXCELLENCE AWARD, SARKIS TATIGIAN AWARD (RECOGNIZES A DON FIELD CONTRACTING ACTIVITY WHICH EXEMPLIFIES THE HIGHEST EXAMPLES OF SMALL BUSINESS ACQUISITION EXCELLENCE AND WHOSE ACHIEVEMENT BRINGS SIGNIFICANT CREDIT TO THE DON ACQUISITION COMMUNITY) 12
Finding Opportunities
Small Business Classifications • Small Business (SB) • Woman-Owned Small Business (WOSB) and Economically Disadvantaged Women Owned Small Business (EDWOSB) • Small and Disadvantaged Business (SDB) • Including “ 8(a)” concerns • Veteran-Owned Small Business (VOSB) • Service-Disabled Veteran-Owned Small Business (SDVOSB) • Historically Under-utilized Business Zone Business (HUBZone) • Historically Black Colleges & Universities / Minority Institutions (HBCU/MI) NOTE THERE IS NO PREFERENCE BETWEEN SOCIO ECONOMIC CATEGORIES.
Set-aside Programs • Small Business • 8(a) Competition • HUBZone • Service-Disabled Veteran-owned • Women Owned • Economically Disadvantaged Women Owned REMEBER, in order to do any sort of set aside: – Rule of Two! – At least 50% of the effort must be completed by a Small Business or it must supply the end item of another Small Business. – Mandatory sources must be considered: • Federal Prison Industries • Ability One (Javits-Wagner-O’Day, NIB/NISH)
Do Your Homework • Review NAVAIR website – www. navair. navy. mil • Review NAVAIR OSBP website–www. navair. navy. mil/osbp – Strategic plans – NAWCAD operating plan – Long Range Acquisition Forecast – Links to other NAVAIR websites – Links to recent briefings • Review FPDS-NG website – www. fpds. gov – Find out what NAVAIR procured in the past 16
LONG RANGE ACQUISITION FORECAST Forecast posted annually on www. navair. navy. mil/osbp and includes: • • Longer description • Estimated dollar value • Requiring Organization • Contracting Office • Solicitation/Request for Proposal release date • Contract Award timeframe Short descriptive title for the requirement • LONG RANGE ACQUISITION FORECAST IS NOW AVAILABLE FOR FYs 15, 16 AND 17 • NAVAIRINST 5000. 26 17 Planned strategy (i. e. , SDVOSB set-aside) Incumbent Contractor Prior/Current Contract Number Procurement Quantities Contract Period of Performance Delivery/Performance Location
Long Range Acquisition Forecast posted annually on www. navair. navy. mil/osbp and includes: • Short descriptive title for the requirement • Small Business Set-Aside? (if known) • Longer description of the requirement • Planned strategy (i. e. , SDVOSB set-aside) • Estimated dollar value of the requirement • Incumbent Contractor • Requiring Organization • Procurement Quantities • NAVAIR Contracting Office • Period of Performance of the Contract • Est. Solicitation/Request for Proposal release date • Delivery/Performance Location • Timeframe when the contract may be awarded 18 • Point of Contact
Let Us Know! When NAVAIR issues a sole source synopsis and you believe you can provide the supplies/services, LET US KNOW! If you know a full and open competition is pending or you see a full and open competition synopsis and you think there are 2 or more SDVOSBs, 8(a)s, HUBZones, or WOSBs, or small businesses that can do the work, LET US KNOW! Work closely with the contract specialist and the site small business deputy. NAVAIR OSBP Website www. navair. navy. mil/osbp Enabling the war fighter with creative solutions brought to them through small business. 19
Tips for Responding to a Sources Sought Announcement • Tips – Show holistic capability – technical, but also management practices, financial stability, quality processes, able to manage subcontractors, discriminators, etc. – Provide more detail on number of employees and company locations – Show you will minimize transition risk – Request clarification, if needed – Meet the response timeline 20
Sources Sought Responses • Areas where industry can improve – Answer all the questions – Be sure you are addressing a NAVAIR requirement and not one from another agency or service – Be sure to discuss all the items that will be evaluated – Address only experience that is applicable to the requirement – Validate your claims of capability – If you combine past performance contracts, be sure to provide a break out of scope and complexity of each – If you propose teaming, show value-added – Address how you will manage subcontractors and prior experience in this area – If admitting lack of capability or experience; offer solution, mitigation, alternative, etc. 21
INDUSTRY DAY • Industry Day goals: − Communicate our requirements and plan with industry − Seek interest and input from industry to support decision on acquisition and industry capabilities • Industry Days are held before the actual announcement of the procurement and before any solicitation is released • Industry Days can provide valuable information to assist in the determination of what type of contractors are in the marketplace, what technology exists and gives us a chance to hear contractor questions and concerns about our requirement An Industry Day is not the same as a trade show or pre-solicitation/procurement conference. 22
Guidance To Industry • Company Data Sheet - required prior to meeting with NAVAIR OSBP – No more than three pages (MS Office document) about your company and products or services – Tailored for NAVAIR – Keep it simple, but make your company stand out • Answer the following – – – Company point of contact information Describe what your company does (products or services) How your mission relates to Naval Aviation Product commercially available? Intellectual property rights? Product utilized with or on any other Do. D, government, or commercial platform? – Quantitative data on product performance – Small business certifications, current contract vehicles and NAICS Posted on NAVAIR OSBP website under the Guidance to Industry. www. navair. navy. mil/osbp 23
Sources of Information • Government-Wide Acquisition Contracts (GWACs) • Conferences, trade shows • Industry Days, including those offered by others for similar requirements – Several set-aside exclusively for SB; primarily for IT-related products & services • FPDS-NG: • Industry web sites & brochures https: //www. fpds. gov/fpdsng_cms/ • Pre-solicitation conferences • Seaport-e: http: //www. seaport. navy. mil/default. aspx • Other acquisitions & competitions • Sources Sought Synopsis: • Large businesses who may have experience with similar requirements www. fbo. gov • SBIR Database: www. dodsbir. net • System for Award Management: https: //www. sam. gov • NAVAIR OSBP • GSA Catalog • Center for Veterans Enterprise Vendor Information Pages (VIP): www. vetbiz. gov • The Internet Sources for market research information are numerous. 24
After Contract Award • Key message: You must now PERFORM! • LET NAVAIR KNOW if you’re experiencing difficulties… ASAP – Technical/Performance – Schedule – Financial • …And these communications should be DOCUMENTED • Know your CONTRACT…scope, terms, conditions, schedules, deliverables – it’s what we’re holding you accountable for • Be aware the government rates your performance yearly in the Contractor Performance Assessment Reporting System (CPARS) – Used in future source selections (Contracts over $1 M for services and over $5 M for products) 25
First line of communication after contract award Resources Available to Assist • Contracting Officer • Administrative Contracting Officer • Technical Customer • NAVAIR Small Business Professional • Also: – SBA website (http: //www. sba. gov) • Counseling – in person, email • Financial Assistance Training • Training – PTAC (http: //www. sellingtothegovernment. net) • Counseling – in person, email • Training • Bid Matching 26
CLASSIFYING THE PROCUREMENT: NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) & PRODUCT AND SERVICE CODE (PSC) 27
WHAT ARE NAICS? PRONOUNCED “NAKES” • A system for classifying products & services • Classifies products/services into 20 different sectors and assigns each a 6 -digit code • In practice, a NAICS Code tells the contractor what we are buying • Contractors use NAICS Codes to describe the kinds of work they perform: – A contractor can have more than one NAICS Code (max of 1000) – Their "primary NAICS Code" is for the activity that generates the most revenue for them – The contractor does not have to list the designated NAICS Code in the SAM in order to submit a proposal or to be awarded the contract • View complete NAICS structure with codes and titles at (2012 is the current version) http: //www. census. gov/eos/www/naics/ 28
NAICS SECTORS 11 AGRICULTURE, FORESTRY, FISHING, & HUNTING 21 MINING 22 UTILITIES 23 CONSTRUCTION 31 -33 MANUFACTURING 48 -49 TRANSPORTATION & WAREHOUSING 51 INFORMATION 52 FINANCE & INSURANCE 53 REAL ESTATE & RENTAL & LEASING 54 PROFESSIONAL, SCIENTIFIC & TECHNICAL SERVICES 55 MANAGEMENT OF COMPANIES & ENTERPRISES 56 ADMINISTRATIVE &SUPPORT & WASTE MANAGEMENT & REMEDIATION SERVICES 61 EDUCATIONAL SERVICES 62 HEALTH CARE & SOCIAL ASSISTANCE 63 ARTS, ENTERTAINMENT & RECREATION 72 ACCOMMODATION & FOOD SERVICES 81 OTHER SERVICES (EXCEPT PUBLIC ADMINISTRATION) 92 PUBLIC ADMINISTRATION WHOLESALE AND RETAIL NAICS (42 -45) SHALL NOT BE USED BY Do. D Reference 13 CFR 121. 402(b) 29
RELATIONSHIP BETWEEN NAICS CODES & SMALL BUSINESS SIZE STANDARDS • NAICS Codes don't distinguish between small & large businesses • 13 CFR Part 121 establishes small business size • Size is a function of either annual revenue or number of employees, there is only one size standard for each NAICS Code • The Table of Small Business Size Standards can be found on the SBA's Office of Size Standards web site — www. sba. gov/size — Click on “Table of Small Business Size Standards” in the middle of the page to bring up the list of size standards — July 14, 2014 is latest edition — Note: The Non-Manufacturer’s Rule limits the Small Business Size Standard to 500 employees 30
THE PRODUCT AND SERVICE CODE • A 4 -character code (alphanumeric) which describes the product or service in greater detail than the NAICS Code • Used for Federal Government procurements • Every requirement requires a Product and Service Code (PSC) in addition to the NAICS Code, and represents the predominance of the dollars • PSCs can be found at the following web site: − New PSC Manual effective October 1, 2011 http: //www. acquisition. gov − Find “Product Service Code Manual” under “Policy and Regulations” − Contains both products and services plus descriptions − Divided into three parts (R & D Codes, Services Codes and Product Codes) 31
SYSTEM FOR AWARD MANAGEMENT 32
SAM IS A FREE SITE There are no costs associated with registering your business in SAM 33
SAM Website: www. SAM. gov You must be register in SAM in order to be awarded a contracting effort. You must have a valid SAM registration in order to receive payment on a contracting effort. SAM Status Tracker is available on the website to monitor the on-going status of your registration. Click on “Check Status” under the section titled “Register/Update Entity” and the SAM Status Tracker will be displayed. Enter the DUNS and click “Check Status” to see the search results. 34
SAM Under Reps and Certs tab – click on FAR 52. 219 -1 to see your size standards. Check your size standards throughout the year, not just at renewal time. 35
SBA DYNAMIC SMALL BUSINESS SEARCH
SBA Dynamic Small Business Search • SBA Dynamic Small Business Search • http: //web. sba. gov/pro-net/search/dsp_dsbs. cfm • This is the official SBA site (used to be PRO NET). Registration in this site is optional for all Small Businesses except for HUBZone and 8(a) vendors. Since these two categories are certified by SBA, SBA adds them to this site. • This site is one of the suggested sites to use during Market Research. 37
SBA Dynamic Small Business Search 38
SBA Dynamic Small Business Search 39
FPDS-NG 40
FPDS-NG web address: https: //www. fpds. gov/fpdsng_cms/ DO NOT ENTER ANYTHING HERE, JUST CLICK IN THE BOX AND HIT ENTER. This will take you to the advanced search screen. 41
FPDS-NG CONTINUED 1 Click on the Advanced Search button 2 Always new search Click Add 42
FPDS-NG CONTINUED After you click Add, a box will appear. Click the drop down arrow and pick the field you want to search on. The two categories you should always be searching on is NAICS (not NAICS description) and Socio Economic Indicators. After you Enter the information for the first search criteria, click add to get another search box. You will need to do this for every individual search criteria you want to add to your search results. After you’ve entered all your search criteria, hit the search button. (It’s covered up here by the drop down list, but it’s to the left of the cancel button above. ) Socio Economic Indicators are: HUBZone, 8(a), SDVOSB, Small Business, etc. 43
FPDS-NG CONTINUED Enter your NAICS Code 44
FPDS-NG CONTINUED This will give you a listing of all the vendors who received contracts for the NAICS and Socio Economic Indicator you choose. Unfortunately, you can not click on any of these contracts to see what type of item was purchased. NOTE: Non-Do. D viewers have a 90 day lag time when searching for awards. 45
NAVAIR WEBSITE 46
NAVAIR Website address: www. navy. navair. mil 47
Click on Small Business or Open solicitations (NOTE the other links also available) 48
NAVAIR OSBP WEBSITE 49
OPEN SOLICITATIONS 50
Federal Business Opportunities 51
FBO (www. FBO. gov) FOR NAVAIR ANNOUNCEMENTS 52
FBO Change this to 100 53
FBO Click on Do. N 54
FBO For NAVAIR announcements Click on Offices 55
FBO 56
FBO Click on NAVAIR 57
FBO For NAWCAD Lakehurst or any of the other NAVAIR sites 58
FBO To choose a specific site you need to click on Notices 59
FBO 60
ACRONYM LIST • ASN(RD&A): Assistant Secretary of the Navy (Research, Development, and Acquisition) • AT&L: Acquisition, Technology & Logistics • CBPI: Contractor Bid or Proposal Information • CFR: Code of Federal Regulations • COI: Community of Interest • COTS: Commercial Off-The-Shelf • Do. D: Department of Defense • Do. DI: Department of Defense Instruction • Do. N: Department of the Navy • EDWOSB: Economically Disadvantaged Women-Owned Small Business • FAR: Federal Acquisition Regulation 61
ACRONYM LIST CONTINUED • FASA: Federal Acquisition Streamlining Act • FPDS – NG: Federal Procurement Data System – Next Generation • GSA: General Services Administration • HUBZone: Historically Underutilized Business Zone Small Business • IDIQ: Indefinite Delivery Indefinite Quantity • NAICS: North American Industry Classification System • NDI: Non-Developmental Item • OFPP: Office of Federal Procurement Policy • OSBP: Office of Small Business Programs • OSD: Office of Secretary of Defense • PM: Program Manager • PMA: Program Manager Air 62
ACRONYM LIST CONTINUED • PMC: Program Management Competency • PSC: Product Service Code • SAM: System for Award Management • SB: Small Business • SBA: Small Business Administration • SBIR: Small Business Innovation Research • SDB: Small Disadvantaged Business • SDVOSB: Service-Disabled Veteran-Owned Small Business • SOO: Statement Of Objectives • SOW: Statement of Work • SSI: Source Selection Information • STTR: Small Business Technology Transfer Research 63
ACRONYM LIST CONTINUED • VA: Veterans Administration • VIP: Vendor Information Pages • VOSB: Veteran-Owned Small Business • WOSB: Women-Owned Small Business 64
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