Doing Business with Michigan Services Sean L Carlson
Doing Business with Michigan Services Sean L. Carlson, Director of Acquisition Services Kristi Thompson, Services Division Director DMB, Acquisition Services
Acquisition Services Great time to work with state government Reforming the way we do business is exciting Innovative purchasing programs make doing business with Michigan advantageous for vendors New Approach to Contracting allows for greater access through regionalization Mi. DEAL – Michigan Delivering Extended Agreements Locally – allows local units of government to purchase off of state contracts. Instead of one client, vendors have access to thousands. DMB, Acquisition Services
Acquisition Services Headlines reflect the strengths Detroit News – March 9, 2005 Editorial “Ending No Bid Contracts Will Save Taxpayer Dollars” Governing Magazine – February, 2005 Grading the States Issue cited Michigan’s contracting and purchasing as a strength for the state. The study, by the Government Performance Project, states “A distinctive feature of Michigan’s procurement and contracting procedures is its emphasis on ethics…” DMB, Acquisition Services
Acquisition Services Handle Solicitations for Goods and Services on Behalf of State Agencies General Rule Contracts valued at $25, 000 or more are handled through Acquisition Services Contracts valued at less than $25, 000 are handled by agency buyers www. michigan. gov/doingbusiness DMB, Acquisition Services
Acquisition Services Manage and Oversee a Portfolio of $11. 6 Billion Each Year Solicitations in a Diverse Range of Opportunities Ethics and Integrity Competition – Executive Directive 2005 -3 Inclusion and Openness Access for Michigan-based Businesses Brand New Fuel Contract Awards DMB, Acquisition Services
MRO Services At-A-Glance 977 Total Number of Contracts Total Contract Value - $212. 5 Million 45% of Total Acquisition Services Contracts 5% of Total Dollars/Acquisition Services DMB, Acquisition Services
MRO Service Contracts Building Property Maintenance Lawn Care/Grounds* Janitorial Services* Snow Removal* Rubbish Removal* Security Guard Services* Alarms & Surveillance Systems Elevator Maintenance Pest Control HVAC Services Utility Services Energy Performance Window Cleaning DMB, Acquisition Services Highway Rest Areas* Armored Car Services Water & Waste Water Treatment Soil Prep/Planting Tree & Stump Removal Timber Sales Preparation Records Management Road Side Spraying Street Sweeping Catch Basin Cleaning Equipment Rental Warehousing * MRO Regional Project
Top 10 MRO Service Contracts DMB, Acquisition Services
Top 10 MRO Contracts by Category DMB, Acquisition Services
Top 10 MRO Service Contracts DMB, Acquisition Services
Top 10 MRO Contracts by Agency DMB, Acquisition Services
Top 10 MRO Contracts by Agency DMB, Acquisition Services
Reasons for Regionalizing Implement a Proactive Approach to ITB Process Reduce Number of ITB’s (not Contracts) for Multiple Locations in Close Proximity to Each Other for Similar Service(s) Develop and Implement Specification Standardization for Similar Services regardless of Agency Provide Growth Opportunities for all Economies of Scale Reduce Expenses and Create Internal Efficiencies DMB, Acquisition Services
MRO Contracts by Category DMB, Acquisition Services
Community Rehabilitation Organizations 606 Contracts DMB, Acquisition Services 50 Contracts
Minority (MBE) / Women (WBE) / Disabled (DBE) 437 Contracts 48 Contracts 98 Contracts 73 Contracts DMB, Acquisition Services
Q&A
TERRITORY 1 Upper & Northern Lower Peninsulas (110 Contracts / 8 Regions) Jim Wilson, Buyer TERRITORY 2 Southwest Lower Peninsula (112 Contracts / 9 Regions) TERRITORY 3 Southeast Lower Peninsula (119 Contracts / 12 Regions) Laura Hischke, Buyer Andre’ Morrow, Buyer DMB, Acquisition Services
Bid Schedule Example REGION 1 REGION 2 REGION 3 8/1/06 ITB 6/1/06 ITB 10/1/06 ITB 12/1/06 Contract 10/1/06 2/1/06 Contract 8 Contracts 14 contracts 11 contracts REGION 4 REGION 5 REGION 6 4/1/06 2/1/06 12/1/05 8/1/06 6/1/06 4/1/06 11 contracts 17 contracts 12 contracts DMB, Acquisition Services
Upper & Northern Lower Peninsulas (109 Contracts / 7 Regions) Laura Hischke, Buyer (Bay, Grand, Southwest & University Regions) Jim Wilson, Buyer (North, Metro & Superior Regions) DMB, Acquisition Services
Upper & Northern Lower Peninsulas (31 Contracts / 7 Regions) Lymon Hunter, Buyer (Regions 1 -6) Andre’ Morrow, Buyer (Regions 1 -6) DMB, Acquisition Services
Upper & Northern Lower Peninsulas (44 Contracts / 6 Regions) Lymon Hunter, Buyer (Regions 1 -6) Andre’ Morrow, Buyer (Regions 1 -6) DMB, Acquisition Services
Upper & Northern Lower Peninsulas (22 Contracts / Regions 1 -6) Lymon Hunter, Buyer (Regions 1 - 7) Andre’ Morrow, Buyer (Regions 1 - 7) DMB, Acquisition Services
Upper & Northern Lower Peninsulas (5 Contracts / Region 7) Lymon Hunter, Buyer (Region 7) Andre’ Morrow, Buyer (Region 7) DMB, Acquisition Services
Getting Started Become a Registered State of Michigan Vendor www. michigan. gov/doingbusiness Select “Becoming a Business Partner” Check Bid Website regularly www. michigan. gov/doingbusiness Contact Acquisition Services with Questions 517. 335. 0230 DMB-Outreach@michigan. gov Additional Resource Procurement Technical Assistance Centers (PTACs) www. michigantac. org DMB, Acquisition Services
Final Notes Visit the DMB table for a general flowchart that shows the steps from registration to award Visit www. michigan. gov/doingbusiness To download a copy of today’s presentation To link to vendor registration To review current Invitations to Bid DMB, Acquisition Services
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