Documents Records and Archives DOCUMENTS MS Office Documents

Documents, Records, and Archives. DOCUMENTS MS Office Documents RECORDS Electronic Images Some of these documents must be kept as evidence of All recorded information the organization, Slides regardless ARCHIVES Reports of the medium on which functions, policies, it was recorded decisions, procedures, or how, when or why it other was recorded Non-current records having operations or continued activities of administrative, the organization Photos Audiotapes legal, or historical, or becauseevidential of the informational called informationalvalueare in them. records Such archival documents are called Videos Maps Records Electronic Mail Messages 6/6/2021 Other Correspondence T: EPPRAMPJRM- 1

Stages in the lifecycle of a record 1. CREATION STAGE, OR RECEIVED …or preserved permanently in an archive for historical or research purposes. Records are produced by internal and external parties. . . …and are transmitted to internal and external users… 1 A. REGISTER 5. ARCHIVAL PRESERVATION STAGE …then become inactive and are destroyed or transferred to a storage facility. . . 6/6/2021 3 A. APPRAISAL : RETENTION SCHEDULES 4. RETENTION AND DISPOSITION STAGE 2 A. LINK SERIES FOLDERS 2. DISTRIBUTION AND USE STAGE …and are classified 3. and filed in storage STORAGE devices and maintained AND for active reference. . . ADMINSTRATION STAGE T: EPPRAMPJRM- 2

Relationships: intellectual, physical and electronic control l Work Unit o l. C a ctu e ll e t In Series Appraisal Process Retention and Disposition Schedule o ntr l o Series ys h P l. C a c i Box o ntr Non Current Storage Location Box Shipment Box Folder ol ntr o C c i ctron Folder Ele Assigned a Routing & Tracking # Items 6/6/2021 Box Folders Maintained in Electronic Stores Choose Record Types T: EPPRAMPJRM- Saved to Offsite Electronic Storage 3