Documents inside the scope statement Scope Statement Agreement

Documents inside the scope statement

Scope Statement �Agreement between Project Team and project sponsors. �A common understanding of the project

Scope statement sections � � � 1. 2. 3. 4. 5. 6. 7. 8. � 1. � � Executive summary Objectives Project Scope Completion criteria Assumptions Dependency linkages Constraints Risk Impacts Critical success factors Measure of success Project deliverables Materials vs actions Milestones Approach

A. Executive Summary �One page �Preview your plan of action

B. Objectives SMART • • • Strategic Measurable Agreed Realistic Timed

C. Project Scope �Completion criteria: Define deliverables and the completion dates(milestones) �Assumptions �Dependencies (Linkage) �Constraints �Risk: Doe you have a plan B or C? �Impacts �Critical success factors �Measure of project success This Photo by Unknown Author is licensed under CC BY

Completion criteria: 1. Define deliverables 2. Define milestones 3. Create deadlines

Assumptions �taking the responsibility of something upon oneself �a person or equipment will be available at a certain date

Dependencies (Linking factors) �task B cannot start until task A is complete.

Constraints �Cost �Time �Resources �Or �Good �Cheap �Fast

Risk �Generate a list of risks/problems that can impact your project �Prioritize the risks with those most serious at the beginning of your list �Develop strategies to minimize or eliminate the risks

Impacts

Critical success factors �Define project goals � Develop clearly defined plans with assigned responsibilities and accountabilities � Cultivate constant effective communications This Photo by Unknown Author is licensed under CC BY-ND

Measure of Success �Completed objects �Deliverables complete �Profit

Project Approach

Planning and organizing �Schedule status meetings �Scheduled status reports Planning Approach: �Phasing �Outsourcing �Hiring temporary resources This Photo by Unknown Author is licensed under CC BY-ND

Other systems within your scope Change Communicati on Procurement Resource

Change management �Changes to the scope of a project are formally introduced and approved. This Photo by Unknown Author is licensed under CC BY-SA

Communication management �What information needs to flow in and out of the project? �Who needs what information? �When is the information needed? �What is the format of the information? �Who will be responsible for transmitting and providing the information?

Resource management �Lists all major goods and services required in the project along with �cost estimates and quality information. �Indicates which goods and services will be obtained from sources outside the Organization �Indicates who is assigned to the project and when.

Procurement management � How much, when and by what means each of the goods and services that this project requires will be obtained � The types of contracts required (if any) � How independent estimates (as evaluation criteria) will be obtained � Who will actually work to procure any item or service � Which procurement documents will be used � How procurement will be coordinated with project schedule and � budget

ROLES AND PROJECT STAKEHOLDERS �Project Sponsor: Oversees project(budget) Brandt � Project Owner: Creative Producer(Works for the client) �Project client: The person or group whose needs and requirements drive the project; receives the final output(s) that the project produces; provides product requirements and funding. �Project Manager: Manages project team �Project Team Member: Creates the deliverables �Functional managers: Resource managers

Estimates Milestones

Estimates �Personnel resources �Cost

Project Controls Weekly Status Reports of (post to wiki) � Cost �Time �Resources This Photo by Unknown Author is licensed under CC BY-SA-NC