Do D Mail Acceptance Delivery Solutions Military Postal

Do. D Mail Acceptance & Delivery Solutions Military Postal Service Agency FOUO 1

Do. D Mail Center Operations q Do. D Official Mail Organization q Do. D utilize shipping tools q Mail Center Calculations q Optimize delivery solutions q Mail and Package acceptance q Mail Delivery solutions q Mail and Small Packaging material Military Postal Service Agency FOUO 2

Do. D Mail Center Operations q Do. D Official Mail Organization: v 17 Defense Agencies v 11 Do. D Field Activities Ø 10 Combatant Commands ü 2400 official Mail Centers / facilities q Mail Center / Facilities Operations: v Consolidated Mail Facilities (CMFs) v Mail Centers (Single & Multiple manned facilities) v Remote facilities & Mail scanning facilities Military Postal Service Agency FOUO 3

Do. D Mail Center Operations q Do. D OMM utilize shipping tools and minimize cost: q Postage meters & Internet v Mail Volume Ø Ensure equipment and Staffing is commiserate with mail and shipping processing Time Ø Encourage and deploy best practice decision v Mail type / size (Letters, Flats, Parcels) v Institute reporting and management tools within the OMC v Personnel manning Military Postal Service Agency FOUO 4

Mail Center Calculations Official Mail Daily Duties Using a Manual Process Official Mail Center (Small) Duty Official Mail Daily Duties Using an Automated Process Official Mail Center (Medium) Official Mail Center (Large) Official Mail Center (X-Large) Official Mail Center (XX-Large) Total Mail Pieces Per Day 300 5, 000 10, 000 15, 000 Annual Mail Piece Volume 75, 300 125, 500 1, 255, 000 2, 510, 000 3, 765, 000 Receive US Mail 5 Minutes 8 Minutes 30 Minutes 45 Minutes 60 Minutes *Sort Mail 30 Minutes (5 Seconds / Piece) 42 Minutes (5 Seconds / Piece) 417 Minutes 834 Minutes 1251 Minutes 15 Minutes 16 Minutes 60 Minutes 90 Minutes 120 Minutes **Directorize Mail (1% Total) 6 Minutes 8 Minutes 100 Minutes 200 Minutes 300 Minutes Breakdown Outgoing Mail 10 Minutes (2 Seconds / Piece) 17 Minutes (2 Seconds / Piece) 167 Minutes 334 Minutes 500 Minutes Weigh Mail - Letters (93. 7%) 50 Minutes (10 Seconds / Letter) 79 Minutes (10 Seconds / Letter) Weigh Mail - Flats (. 6%) 1 Minute (1 Minute Per Flat) 3 Minutes (1 Minute / Flat) 60 Minutes (80 LPM) Weigh-on-Way 100 Minutes (95 LPM) Weigh-on-Way 105 Minutes (135 LPM) Weigh-on-Way Weigh Mail - Parcels (5. 7%) 18 Minutes (1 Minute / Parcel) 284 Minutes 570 Minutes 855 Minutes Print and Apply Postage - Letters (93. 7%) 50 Minutes (10 Seconds / Letter) 79 Minutes (10 Seconds / Letter) Print and Apply Postage - Flats (. 6%) 1 Minute (1 Minute Per Flat) 3 Minutes (1 Minute / Flat) Print and Apply Postage - Parcels (5. 7%) 54 Minutes (3 Minutes / Parcel) 84 Minutes (3 Minutes / Parcel) Meter / Label Mail - Parcels (5. 7%) 48 Minutes (10 Seconds / Parcel) 95 Minutes (10 Seconds / Parcel) 143 Minutes (10 Seconds / Parcel) Tray Mail 5 Minutes 8 Minutes 30 Minutes 45 Minutes 60 Minutes Dispatch to USPS 5 Minutes 8 Minutes 30 Minutes 45 Minutes 60 Minutes Total Time 260 Minutes (5 Hours) 383 Minutes (7 Hours) 1226 Minutes (21 Hours) 2358 Minutes (40 Hours) 3455 Minutes (58 Hours) *Deliver Mail Receive Outgoing Mail Military Postal Service Agency FOUO 5

Mail Center Sizes Small Official Mail Center Size Medium Large X-Large XX-Large 5, 482, 348 93. 7% 281 469 4685 9370 14055 32, 819 0. 6% 1 3 30 60 90 331, 701 5. 7% 18 28 285 570 855 5, 846, 868 100. 0% 300 5, 000 10, 000 15, 000 Total Mail Piece Volume Range Per Day 0 - 300 301 - 500 501 - 5, 000 5, 001 - 10, 000 10, 001 - 15, 000 Annual Mail Piece Volume (251 Days * High Daily Volume Range) 75, 300 125, 500 1, 255, 000 2, 510, 000 3, 765, 000 Letter Flats Parcels Totals Recommended Postage Application USPS Click N' Ship Method for the Lower End of the Total USPS Post Office Mail Piece Volume Stamp Stock Authorized Postage Application Method USPS Click N' Ship USPS Post Office Stamp Stock PC Postage>301 Pieces Daily USPS Click N' Ship USPS Post Office Stamp Stock PC Postage<1000 Pieces Daily Meter>1001 Pieces Daily PC Postage Meter Mail Classes May Alter Calculated Processing Times Military Postal Service Agency FOUO 6

Mail Center Operations q Optimize solutions & making decisions to mail! v Official Mail Managers must create mail flow processes v Mailing decisions work in tandem with mail and package acceptance and delivery v Maximize acceptance and delivery Ø Mail is delivery and pick up (timing) Ø Create delivery points i. e. cluster boxes Ø Consolidate outgoing mail and small packages to maximize savings through consolidation Military Postal Service Agency FOUO 7

Distribution and Delivery q Mail and Package acceptance: v Do. D have multiple means to accept mail and packages Ø Consolidate Mail Facilities (CMFs) Ø Mail center drop boxes Ø Door to door delivery Ø Mail center pick up by mail clerks Ø Mail Screening, Scanning Mail and Inspections Ø Daily mail and package acceptance for metering and labeling for dispatch to USPS and Freight carriers Military Postal Service Agency FOUO 8

Mail Center Operations q Mail and Small Packaging materiel v USPS mailing products Ø Flat rate packaging Ø Consolidate mail to mailers for multiple points of delivery v Small packaging i. e. Fed. Ex, UPS Ø Shipping small parcels Ø Consolidate and ship to single delivery points for distribution Military Postal Service Agency FOUO 9

Way Ahead q Do. D OMM must : v Consider Mail Volumes Ø Ensure equipment and Staffing is commiserate with mail and shipping processing time Ø Encourage and deploy best practice decision Ø Mail Size (Letters, Flats, Parcels) v Institute reporting and Management Capabilities within OMC v Work to ensure facility Layout is conducive to mail center operation v Deploy share cost savings through innovation Military Postal Service Agency FOUO 11

Contact information q Do. D Official Mail Manager v Mr. Tommie L. Kelley Ø Tommie. L. Kelley. civ@mail. mil, 703 -545 -5480 q Assistant Do. D Official Mail Manager v Mr. Alfred Fernandez Ø alfred. a. fernandez. civ@mail. mil, 703 -545 -5481 Military Postal Service Agency FOUO 12

Questions Military Postal Service Agency FOUO 13