District Executive Committee Special Meeting Via Zoom Saturday

District Executive Committee Special Meeting Via Zoom Saturday, November 16, 2019

Meeting Opening Wafae Owen, DTM District Director One Team, One Dream “Teamwork makes the dream work. ”

Inspirational Quote Ty Clift • Inspirational quote

Reading of District Mission • All We build new clubs and support all clubs in achieving excellence

Roll Call & Certification of Quorum DJ Cardamone Administration Manager

Agenda Call to Order Inspirational Quote Reading of District Mission Welcome & Introductory Remarks Roll Call & Certification of a Quorum Adoption of Agenda Administration Manager Report Finance Manager Report Confirmation of Appointed Officers Q&A Session Announcements Next DEC Meeting – Sat. 1/11/20 via Zoom, 9 am Promotions and Events Closing Remarks Adjourn DEC Meeting Wafae Owen, DTM Ty Clift All Wafae Owen, DTM DJ Cardamone Wafae Owen, DTM All Trio

Administration Manager’s Report DJ Cardamone Administration Manager

Finance Manager’s Report Dawn Trenholm-Colvin Finance Manager

Profit & Loss as of 9/30/19

Balance Sheet as of 9/30/19

Available Funds as of 9/30/19

Reminders Ø Reimbursement requests must be received within 60 days of the expense Ø Mileage change: $0. 14/mile starting 10/17/19

Confirmation of Appointed Officers William (Bill) Carr, Area K 71 Director

Q&A Session Questions?

Status Ø Ø Ø Renewal action: Areas & Divisions Impact on next renewal period “The Why” Campaign Area and Division Council Meetings Club Visit Reports - March 31

Member Retention ► ► ► ► ► Results of follow ups with unpaid members and Club Officers Create a member retention committee with Area/Division representation Ensure Clubs are providing quality meetings. AD to conduct MOT Have Clubs report member progress in Pathways to us. District Committee to contact members who are not actively participating/progressing Add more value by offering opportunities to members to participate in events outside Clubs Ensure all Clubs are utilizing the New Member Profile sheet upon joining and revising the Member Interest Survey annually Include a member retention focused session at TLIs Assign a high performing Club as a “Mentor Club” to a Club with low retention rates Competition

Announcements 1. 2. 3. Next DEC Meeting – Sat. 1/11/20 via Zoom, 9 am Recognition & Award submissions Promotions and Events: Club Growth Education & Training District Director’s Special Award

Education and Training Incentives • • Super 7 - $25 in D 55 e. Buck$ for 7 trained officers in Winter Pathways Adoption – $50 in in D 55 e. Buck$ for 100% Club member Pathways enrollment + each member earns one new Level Distinguished Club Awards – D 55 e. Buck$ • $25 for Distinguished • $35 for Select Distinguished • $45 for President’s Distinguished • $50 for Elite/Platinum Club + Trophy Distinguished for the first time in 4 years - $15 extra in D 55 e. Buck$

Training & Contests • Winter Training • • San Antonio TLI 12/7, University-San Antonio, One University Way, San Antonio ▪ Keynote: Luisa Montalvo, 2019 WCPS runner up January and February mini-TLI dates posted after San Antonio TLI Details on District Calendar • Contest Season • • • January through April (Clubs, Areas and Divisions) Dual Contests: first contest held in its entirety before starting second May 15 - District Table Topics Contest, Corpus Christi May 16 - District International Speech Contest, Corpus Christi Contest Training, first Zoom session 11/14 (all Chairs, Chief Judges and Judges must attend training & be familiar w/Rulebook)

Coming Soon District Annual Conference, May 15 -17 in Corpus Christi Keynote: Dwayne Smith, 2002 World Champion of Public Speaking • DC Meeting • Online Registration • Book your hotel early: $119/night + taxes Holiday Inn Downtown Marina Corpus Christi

District Director’s Special Promotion Starts 10/1/19 and ends 5/31/20 • • 5 accomplished activities – Outstanding Member Pin and enter a drawing for TI $100 gift certificate (3 chances to win) 10 accomplished – Elite Member Pin and enter a drawing for TI $200 gift certificate (3 chances to win) Qualifications: Participants must be active members, fill out this form and send it to District Director by 6/15/20 Details on Promotion page https: //www. tmd 55. org/district-directors-special-promotion. html

Adjourn Meeting One Team, One Dream “Teamwork makes the dream work. ”