District Coordinator Guide Background Responsibilities Workload Feedback NY

District Coordinator Guide Background Responsibilities Workload Feedback NY 3 District Coordinator Meeting November 8 -9, 2010 1

Background – Gwen Williams o DC Guide authored by 3 State Coordinators q Art Welch of Virginia q Bill Fritschen of Kansas q Dick Cramer of Georgia o Reviewers q q Three Oregon DCs Two California DCs One California RC One DC each from Louisiana, Florida, Mississippi, Minnesota, and Iowa NY 3 District Coordinator Meeting November 8 -9, 2010 2

DC Guide - Content o o o o Responsibilities Team Organization & Duties Tasks & Responsibilities Sample District Plan Sample LC Meeting Sample Calendar Recruiting Role NY 3 District Coordinator Meeting November 8 -9, 2010 3

District Management Team District Coordinator §Local Coordinators §Administrative Coordinator §Communication Coordinator §Technology Coordinator §Training Coordinator NY 3 District Coordinator Meeting November 8 -9, 2010 4

DC Workload Feedback Median 324 hours NY 3 District Coordinator Meeting November 8 -9, 2010 5

DC Responsibilities o Recruit /Train DMT members and Local Coordinators o Coordinates Instructor training w/Tr. S o Assures Policy compliance: Admin Security, Expense o Official point of contact: SMT, IRS, SPEC, SC, Natl Office DC Feedback o Upgrade administrative, management skills of local coordinators o DMT teamwork NY 3 District Coordinator Meeting November 8 -9, 2010 6

AC Responsibilities o Collect info and develop report on sites, volunteers, activity o Distribute info to ADS, DMT, LCs as needed o Works w/TC on equip allocation and inventory reporting DC Feedback o Need to recruit people with administrative and computer application skills. o Ability to download volunteer and site information in excel format to customize reports. NY 3 District Coordinator Meeting November 8 -9, 2010 7

CC Responsibilities o Recruit & Retain Volunteers o Asst PVC in processing of new applicants. o Est. relationships w/local media o Asst in development of Partner programs, site selection. o Asst in promoting donations of equipment and funds DC Feedback o Must have authority to speak for the DC otherwise slows down decision making. o Partner with others (e. g. UW; CA$H) to aid in advertising promotion. NY 3 District Coordinator Meeting November 8 -9, 2010 8

TC Responsibilities o Identify equipment needs and maintain inventory o Assists in HW/SW installation & upgrades o Assists LCs in proper ERO procedures o ERO Training o Ongoing technical support DC Feedback o IRS Computers shipped ready to use o Recruit volunteers w/technical and Taxwise skills o Recruit volunteers w/networking skills NY 3 District Coordinator Meeting November 8 -9, 2010 9

Tr. C Responsibilities o Assists in recruitment and selection of instructors o Instructor Training & Certification o Use of euipment for training o Monitors instruction o Directs testing procedures and schedules o DC Feedback o Almost all of these responsibilities have been delegated NY 3 District Coordinator Meeting November 8 -9, 2010 10

Conclusion Recruit Train Delegate NY 3 District Coordinator Meeting November 8 -9, 2010 11