District Budget Development Process Budget Approval Process Budget

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District Budget Development Process Budget Approval Process Budget Access & Transparency

District Budget Development Process Budget Approval Process Budget Access & Transparency

Student Learning Objectives • Know the basic timelines for budget preparations • Be able

Student Learning Objectives • Know the basic timelines for budget preparations • Be able to outline the typical process leading to the Tentative Budget • Know the differences between the three major district budgets • Be able to access a district’s budget information on-line, including – Budget Workshops – Tentative Budget – Adoption Budget

Types of District Budgets • • Preliminary Tentative Adoption AKA Final Working

Types of District Budgets • • Preliminary Tentative Adoption AKA Final Working

Tentative Budget (TB) • Must be approved by the Board by July 1 st

Tentative Budget (TB) • Must be approved by the Board by July 1 st Why? • “Tentative” because – Not a state budget before the T. B. is prepared – District and state books not “closed” – Not final annual FTES and fiscal data by 7/1 – Title 5 requires a “final Budget” in September • Process to develop starts in January

January - Kick-off! Governor’s Proposed Budget Fall term data available Estimate potential Total Funds

January - Kick-off! Governor’s Proposed Budget Fall term data available Estimate potential Total Funds Available Approve FTES goals for the Academic Schedule • Begin Tentative Budget Process • •

Typical TB Process • January & February - Basic assumptions • March & April

Typical TB Process • January & February - Basic assumptions • March & April – District Budget committee process – Department line item budgeting • May - Internal collegial workshops • June, early – Board workshop(s) • June, before July 1 st - Board action

TB Challenges • Based upon very preliminary enrollment and state fiscal information • Fiscal

TB Challenges • Based upon very preliminary enrollment and state fiscal information • Fiscal people want to be very conservative, but that can cause artificially constraints • Due to the necessity of a collegial process, effectively the big picture budget must be completed before May Revise • Bottom-up and top-down processes happening simultaneously • Important constituents are very busy with other priorities • Hard, fast June 30 th deadline • June board meeting timing

Adoption Budget • What is the Adoption Budget? • Typical Process • Challenges

Adoption Budget • What is the Adoption Budget? • Typical Process • Challenges

Adoption Budget (AB) • Must be approved by the Board by September 15 th

Adoption Budget (AB) • Must be approved by the Board by September 15 th • What is different from TB? • Process to develop starts in July

Typical AB Process • July &August – District Budget committee process – Department line

Typical AB Process • July &August – District Budget committee process – Department line item budgeting • August - Internal collegial workshops • Late August or early September - Board workshop(s) • September - before September 15 th - Board action – Why?

AB Challenges • Factors internal to the district – Collegial process timing – summer

AB Challenges • Factors internal to the district – Collegial process timing – summer break – Timing of the audit • External factors – Revised 320 report – Still no final allocations – What if no state budget?

Working Budget (WB) • Different terminology in different districts • Reflects Board-approved budget changes

Working Budget (WB) • Different terminology in different districts • Reflects Board-approved budget changes during the year • Typical changes – Sources, especially Restricted & Categorical – Uses (expenses)

Budget Access and Transparency • All districts must post budget and audit documents on

Budget Access and Transparency • All districts must post budget and audit documents on the web • Almost every district posts budget workshop documents on the web • Here are example links: – www. miracosta. edu/administrative/. . . /FY 13 Final_ budget. pdf – http: //www. gcccd. edu/district-businessservices/documents/adoption-budget/1314/AB_2013_2014. pdf • Now, can you find the most recent Adoption Budget for the San Diego Community College District?

Review of SLOs • Know the basic timelines for budget preparations • Be able

Review of SLOs • Know the basic timelines for budget preparations • Be able to outline the typical process leading to the Tentative Budget • Know the differences between the three major district budgets • Be able to access a district’s budget information including – Budget Workshops – Tentative Budget – Adoption Budget

The End

The End