District 55 Teams Need Training Why Train As

District 55 Teams Need Training!

Why Train As Teams?

Club Officers – Your Leadership Opportunity Lead by example Get training Demonstrate responsibility Plan for Success

Your Best Tool For Club Success The Distinguished Club Program!

Distinguished Club Program 5 DCP Points: 7 DCP Points: 9 DCP Points: 10 DCP Points: Distinguished Select Distinguished President’s Distinguished Elite

Recognition Earned: Any club with at least 20 members or a net gain of five new members on June 30 th and who achieve the following number of goals on their DCP will receive the following distinctions: Five of 10 Goals: Distinguished Club! Seven of 10 goals: Select Distinguished Club! Nine of 10 goals: President’s Distinguished Club!

The Distinguished Club Program And Club Success Plan Ensures members needs are being met Helps guarantee club health now and into future

Sergeant at Arms, DCP Success Depends on You!

As club Sergeant at Arms, You Are… Leader by example as you are on time and prepared First face most guests see

As Club Sergeant at Arms, You Will… Arrange room and equipment Greet members/guests Ensure meetings start on time

As Club Sergeant at Arms, You Will… Schedule meeting location Arrange for food service Collect ballots/tally votes Identify your successor at your mid-term and train him/her

Too Much to Do in Too Little Time? Delegate! Give members a chance to contribute while SAA gains valuable leadership experience!

Treasurer, DCP Success Depends on You!

Creating Club budget: Work with Club president and executive committee! Revenue Member dues Fundraising activities Expenses Trophies and ribbons Administrative supplies Educational materials

Fundraising – Questions to Ask First! Is product/service you wish to sell/provide donated/free? Is it club rather than member(s) who receive monetary compensation? Is at least one-third of the club’s total support from member dues? Is fundraising activity conducted infrequently? Is fundraising activity legal in your city, state, province or country? Will profits be used for furtherance of Toastmasters International’s exempt purposes, which include:

Fundraising – Questions to Ask First! Building and improving clubs Training club and district officers Purchasing educational program materials Sending voting delegate to district conferences or TI Convention Covering general administrative expenses connected with operation of club/district A “no” answer to any of these questions means the activity is prohibited!

As Treasurer, You Will… Tell members when dues are due Collect /submit dues to WHQ online Submit new applications & dues to WHQ online

As Treasurer, You Will… Pay all bills promptly Keep records of all financial transactions Present financial reports Submit accounts for audit upon request Identify your successor at your mid-term and train him/her

Secretary, DCP Success Depends on You!

Maintaining Membership Roster Ensures all members receive Toastmaster magazine and club newsletter Keeps track of those eligible for educational awards and speech contests

Tracking Attendance Helps VP Membership follow up on absent members

Submitting Records to World Headquarters When someone joins, Membership application and dues should be mailed or submitted online immediately Delays could make someone ineligible for educational awards and speech contests!

The Dues Renewal Invoice Requested from TI twice yearly Submit a list to TI of all members on file who are renewing and membership applications for new members Dues are due at World Headquarters on October 1 and April 1 Work with Club President, VP Membership and Treasurer to submit renewals on time for Club to earn credit toward Distinguished Club Program (DCP)

As Club Secretary, You Will… Record and distribute meeting minutes Assist with semi-annual membership report Report new officers to TI within 10 days after elections Keep club constitution and standard bylaws with club records

As Club Secretary, You Will… Identify your successor at your mid-term and train him/her Vote at the International Convention or send proxy to District Director or any attending member

VP Public Relations, DCP Success Depends on You!!

The Goal of Public Relations: To increase awareness and appreciation for the Toastmasters program

Creating a Public Relations Program Target your audience Develop a media list Send promotional material to media members

Writing a News Release Tell a good story Use quotes Format for readability Get to the point first

Create a Club Newsletter/Website Why? Documents and promotes current events Informs with educational material Provides visitors with “takehome” value

Resources You WANT & NEED! • Website tool • Weebly. com • Club Automation • Easy-speak. org • Free. Toast. Host • Marketing • Facebook, Linked. In, Twitter,

As VP Public Relations, You Will… Promote your club’s regular meetings and special events to local media Communicate upcoming events to club members Maintain club’s publicity materials Publish and maintain club’s newsletter and/or website Identify your successor at your midterm and train him/her

VP Membership, DCP Success Depends on You!

Reaching for 20 – Charter Membership Strength! Why 20? Keeps meetings exciting and varied Keeps talents and energies of club members from being stretched too thin

How to Get There… Make it a club goal to add 2 -3 members each month Challenge club members and leaders to bring one guest every month – and then be the first to do just that!

Strategies for Membership Growth Promote benefits to current members Promote Toastmasters benefits to others Hold at least two membership contests Hold Open Houses Offer recognition

Toastmasters Membership Contests: Individual Recognition – The Annual Membership Program! Recognizes individuals who sponsor 5, 10, 15 or more new members during the year

Toastmasters Membership Contests: Club recognition for 5 or more new, dual, or reinstated members! The Smedley Award August thru September Talk Up Toastmasters February thru March Beat the Clock May thru June

Transform Guests Into Members Personally welcome guests and introduce them to others Explain benefits and follow up Complete application and submit online immediately Welcome new members into club

Guarantee Current Member Satisfaction Conduct new member orientation Assign a mentor to every member Contact absent members Conduct surveys Distribute evaluation forms

As VP Membership, You Will… Conduct an ongoing membership building program Promote Toastmasters membership building contests Follow up with guests Attend club executive committee meetings

As VP Membership, You Will… Attend and vote at Area council meetings Ensure each guest completes a guest card Report on membership goals and achievements Ensure current members’ needs are being met Identify your successor at your mid-term and train him/her

VP Education, DCP Success Depends on You!

You are 2 nd Highest Ranking Club Officer! Lead by example Monitor Club’s progress Preside when President is absent Identify your successor at your mid-term and train him/her

Envision/Plan/Direct Club Meetings Plan dynamic club 3 -6 weeks meetings in advance Create varied programs Encourage effective evaluations

The Toastmasters Educational Program… Promote participation in Pathways

Tips for Members’ Success Encourage members to Read every Pathways project material and follow all steps online Remind members to bring evaluation forms to meeting when presenting Assign mentor(s) to each member Track members’ progress

Orient New Members Introduce and explain materials and procedures Match with mentor(s) Get members’ participating

Educate Members About Leadership Opportunities! Become familiar with: Success/Leadership Success/Communication Youth Leadership High Performance Leadership Program Club sponsoring and mentoring Serving at a District level

Boost Participation in Toastmasters Activities! Explain training benefits Organize speech contests Promote Area and District meeting attendance Attend and Vote at District Council meetings

Club President, DCP Success Depends on You!

Gather Your Team! Hold regular executive committee meetings with club officers Give your club officers shared ownership and responsibility for the club mission! Monthly executive committee meetings are a good idea!

Create a Vision Ask yourself and your executive committee … What is your idea for a club vision? What would you like to see at all club meetings? What specific things would you like to improve? Including your executive committee will give them shared ownership and responsibility for the vision!

Set Your Goals! Goals should be… Specific Measurable Action-oriented Realistic Time-bound Use the Club Success Plan and the Distinguished Club Program to motivate performance and track progress!

Represent the Club Act as liaison between club/Area/Division/District Participate in and vote at Area/District functions Attend and vote at TI Convention or send proxy to District Director or any attending member

As Club President, You Will… Preside over club meetings Hold and chair executive committee meetings Know the Distinguished Club Program Attend and vote at Area and District Council meetings

As Club President, You Will… Ensure timely submission of semi-annual dues renewals and membership reports Oversee administrative operation of club Identify your successor at your mid-term and train him/her Assist with transition of new officers at end of your term

Encourage and Guide! Give each club member and leader the attention and respect they deserve Demonstrate excellence as you carry out club goals and proceed through the Toastmasters educational programs Lead by example – others will follow!

“Coming together is a beginning. Keeping together is progress. Working together is success. ” -Henry Ford

District 55 Teams Newly Trained!