District 5 District Speech Contests 2015 2016 District

District 5 District Speech Contests 2015 - 2016 District Contest and Chief Judge Training 9/17 & 9/24, 2016 Questions: Contact: Contest@D 5 TM. org 1

Today’s Agenda • • Welcome and provide handouts Overview of day Jim Mc. Laughlin Rulebook – Emily Corcoran Judging and functionaries - Susan Waynelovich • Chief Judging - Susan Waynelovich • Contest Planning - before event - Contest Execution - day of event and follow up – – Jim Mc. Laughlin • Play acting, Q&A and interactive time to work out issues, re-enforce rules – All 2

Planning and references • Links: – D 5 TM. org – click Education - then click Contests link ( http: //d 5 tm. org/education/speech-contests/ ) • (Information will be revised) – Toastmasters. org – click Resources - Contest ( http: //www. toastmasters. org/Leadership-Central/Speech-Contests ) • Download CURRENT (2016 -2017) Rulebook - READ IT ! • (Bullet items note 2016 changes) • Download free forms for EACH type of contest – Print and distribute ahead of time to all involved • See Contest Guidebook from Mark Kramer, DTM • • Eligibility Checker: https: //www. toastmasters. org/Speech-Contest-Eligibility-Checker -Requires member # and last name (recently was not operating) • Contest Conference Calls (Got Questions? ) – – Monday 5: 30 PM in contest season Phone Number: 605 -477 -3000; When prompted, add Participant Code: 164509# Music plays until second person joins call Questions: Contact: Contest@D 5 TM. org 3

Links on D 5 TM. org Education Link 4

Links on D 5 TM. org Speech Contests 5

Links on D 5 TM. org Speech Contests 6

Links on D 5 TM. org Speech Contests 7

Preliminary Information • • • Planning and references Fun Fall 2015 District Speech Contests (Optional Club Contests) Requirements Options Recommended Checklists What can go wrong? Let’s Have a contest Now! 8

D 5 Contest Planning Info International Contest – Speakers must have 6 CC speeches completed. – Plan for speaker time of 5 - 7 minutes per speech plus about 2 minutes per speaker Evaluation Contest Find: Test speaker – Speech time is 5 -7 minutes Contestants leave room / prepare for 5 minutes Contestant Time is 1: 30 to 3: 30 plus time to bring into room 9

2016 District Contests INTERNATIONAL (with % scoring) - Contestant needs 6 CC speeches) % Speech Development - Structure, Organization, Support Material Effectiveness - Achievement of Purpose, Interest, Reception Speech Value - Ideas, Logic, Original Thought Physical - Appearance, Body Language, Speaking Area Voice - Flexibility, Volume Manner - Directness, Assurance, Enthusiasm Appropriateness - To Speech Purpose And Audience Correctness - Grammar, Pronunciation, Word Selection (Winner can go to Regional and International Contests) 20 15 15 10 10 10 EVALUATION (All TMs compete) Analytical Quality – Clear, focused Recommendations – Positive, Specific, Helpful Technique – Sympathetic, Sensitive, Motivational Summation – Concise, Encouraging (Contest Ends at District Level) 40 30 15 15 Suggestions: Invite test speaker and judges from another area / division From Judges Guide for Scoring contests! 10

Requirements • • Plan and recruit early – Read TI Rulebook Follow Rulebook for club contests Assign clear roles to all Pick appropriate location and time – Can non-US citizens enter? – Any other restrictions on food, opportunity drawing, etc. ? • Establish clear, specific agenda • Allow time before and after contest – – check forms briefings record results schedule different start time for set-up, briefings, contestants, contest start. 11

Strongly Recommended Options • Develop detailed check lists for each Assignment (TM, Chief Judge, Timer, etc. ) • Develop detailed Checklist for equipment, food, forms, everything. • Recruit Chief Judge early – (go to Chief Judge Training Later Today) • Use contest to build club interest. • Invite other clubs, areas, divisions & community • Invite Directors as dignitaries 12

Sample Assignment Checklist Role Who? Email Phone Registrar 1 Registrar 2 Sergeant at Arms 1 Sergeant at Arms 2 Toastmaster Timer 1 Timer 2 Ballot Counter 1, 2 and 3 Opportunity Drawing Chair, assistants 1 and 2 Opportunity Drawing Assistant #2 Chief Judge 1 Judge 2 Judge 3 Judge 4 Judge 5 Judge 6 (Division Contest only) Judge 7 (Division Contest only) Tie Breaker Judge Secret to Chief Judge) Backups 1, 2 and 3 13

Toastmaster Cheat-Sheet Evaluation Speaking Order International Speaking Order Contestant Phonetic Charlie Brown Char-lee Brr-ow-nn Lucy Lou-see Schroeder sh-row-der Title Profile Form Eligibility Form will bring yes will bring Profile Form Eligibility Form I Really Will Win Someday yes It's a Dirty Job yes will bring Soar! will bring not applicable Speech Contestant Charlie Brown Phonetic Char-lee Brr-ow-nn Pig Pen Snoopy Snoo- PEE Title 14

What can go wrong? • • • • What did you forget to do? What did others forget? Is the room too hot or too small? Outside room for Evaluation contestants? Enough judges from the right qualifications? Anyone sick? Are dues paid for Contestants & Club? Are contestants eligible? Enough food? Does everyone know what to do? – REALLY? Forgot forms; forms not sent to Area / division Certificates not ready? Can we print at facility? Toastmaster steals the show; Event runs slow 15

Solutions Plan & recruit early Read – Follow Rulebook Checklist with specific assignments Follow Mark Kramer’s Guidelines Provide specific briefings for all functions Ask for help 16

Fun • • Create a fun, focused team to plan contest Create a fun theme Create a fun flyer Create a fun, detailed agenda Invite all eligible members to participate Invite non toastmasters to attend Plan ahead to reduce stress 17

Optional Club Contests for 2016 -2017 • Clubs may also conduct: – Tall Tales Contest – Table Topics Contest – Humorous Speech Contest – All of these contests will end at club level during 2016 -2017 Toastmaster year. – Not covered today; see TI Web site. 18

Let’s Have a contest Now! • Play act the day of the contest • Let the errors fly now! • Let great ideas flow! Volunteer right now! 19