DISTRICT 4 CONFERENCE Sept 25 th to Sept

DISTRICT 4 CONFERENCE Sept 25 th to Sept 27, 2009 Hamilton Ontario A Carbon-Neutral Event Zonta 101 Vivian Cody Bonnie Clesse

Overview â â â Mission, vision, history and structure Biennial goals and service projects Zonta International and Committees District Board and Committees Your local Zonta Club Zonta and You Slide#2

Zonta International • Mission: Zonta International is a global organization of executives and professionals working together to advance the status of women worldwide through service and advocacy. • Vision: Zonta International envisions a world in which women’s rights are recognized as human rights and every woman is able to achieve her potential. In such a world, every woman is literate and has access to education, health care, legal and economic resources on an equal basis with men. In such a world, no woman lives in fear of violence. Slide#3

Zonta History • Founded in Buffalo, NY – 1919 • First Zonta Convention held in Syracuse, NY – 1921 • Zonta Confederation became Zonta International in 1927 with entry of Zonta Club of Toronto; • First European club in Vienna, Austria in 1930 • Zonta opens national headquarters in Chicago – 1928 • Attains consultative status with United Nations – 1946 • First South American club – 1948 (Chile) • First Asian club – 1952 (Philippines) • First New Zealand club – 1965; Australia – 1966 • First African club – 1970 (Ghana) Slide#4

Where It All Began Greetings Vivian Cody, Ph. D. District 4 Ambassador Member Zonta Club of Buffalo, #001 Marian de Forest founded Zonta in 1919 at the Statler Hotel which was the home of the Buffalo Club until 1990 when it became the Statler Towers office building. Slide#5

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What Makes Zonta Unique? • Mission to advance the status of women through service and advocacy • Global focus; local and international service and advocacy • United Nation NGO status since 1946 • Support of our international projects carried out under auspices of UN and related agencies Slide#7

Scope of Zonta International • Zonta’s world is divided into 32 Districts of which we are in District 4 • Currently Zonta is – in 68 countries – has 33, 000 members – has 1200 clubs • Zonta’s world headquarters are in Chicago Slide#8

Organizational Structure Zonta International Convention Zonta International Board Zonta International Committees Zonta International Districts & Areas Zonta Clubs & Members Slide#9 Zonta International HQ Staff

Parallel Structure Zonta Representation Every member in a club has voting privileges. Only those selected as delegates may vote at District & International levels. CLUB DISTRICT INTERNATIONAL When Usually monthly Fall in odd-numbered years Summer in even-numbered years What Club Matters, Bylaws, Elections, District Matters Elections, Bylaws, policies Who Each Member Each Club Delegate How 1 vote / member 1 vote / 1 -39 Club Members Where Meeting Conference Convention Slide#10

Zonta Schedule Monthly Club Meetings & Club Board Meetings Quarterly District Board Meetings Annually 3 Spring Workshops each hosted by a club in Areas 1 & 2, 3 & 4, 5 & 6 Biennially Odd years District Fall Weekend Conference Biennially Even years International Summer Convention Slide#11

The Power of Your Vote • Club – One vote per member elects officers and board • District Conference – Club delegates (one vote per 39 members) votes for District officers and area directors • International Convention – Club delegates (one vote per 39 members; two 4079, etc) for International officers and directors – Club delegates vote on by-laws and international projects THE POWER OF YOU! Your vote decides how Zonta works for you Slide#12

Where the Money Goes • Membership dues – General funds run club, district and international business operating expenses • Service Projects – Fund raising to support club, district and international service projects Slide#13

Member Dues: 3 in 1 1. Club – varies by club 2. District - $15 - conference assessment - board meetings - awards (YWPA, Klausman, Z Club) - Elected officials expenses 3. International $65 (plus $3 US clubs liability insurance) Slide#14

Zonta International Headquarters (What Your Dues Pays For) • Departments Staffed by Employees § Executive § § Finance Member Records Programs & Foundation Administration Development & Communications Slide#15

Biennial Service Projects (What Your Service Dollars Pay For) Slide#16

Zonta International Service Programs funded by the Zonta International Foundation Amelia Earhart Fellowship Program Jane M. Klausman Women in Business Scholarship Program Young Women in Public Affairs Program International Service Program ZISVAW Program Slide#17

International Service Projects 2008 -2010 • UNFPA, Reduction of Obstetric Fistula in Liberia - $450, 000 • UNIFEM, Safe Cities for Women Project in Guatemala City and San Salvador - $600, 000 • UNICEF, Prevention of Mother-to-Child Transmission of HIV in Rwanda $600, 000 Slide#18

ZISVAW Projects 2008 -2010 • Ending Violence Against Women through Community Action in Cambodia $300, 000 • Combating Violence Against Women and Supporting the Implementation of Protective and Antidiscriminatory Laws and Policies in Egypt $200, 000 • Community-based Center for Housing and Rehabilitation of Women Victims of Violence in Syria $100, 000 Slide#19

2008 -2010 Fundraising Goals Rose Fund, the Foundation Annual Operating and Program Support US Amelia Earhart Fellowship Fund Jane M. Klausman Women in Business Scholarship Fund Young Women in Public Affairs Fund International Service Fund ZISVAW Fund Total Slide#20 $ 800, 000 $ 650, 000 $ 190, 000 $1, 600, 000 $3, 990, 000

Who does the work • International officers and committee members • District officers and committee members • Club officers and committee members Slide#21

Zonta Governance • Zonta International – International Board directs the affairs of Zonta International – 4 Elected officers who form the executive committee (President, President-Elect, Vice President, Treasurer/Secretary) – 7 Elected directors – Board elected at biennial International conventions Slide#22

International Committees: Zontians Appointed by President § § § § Bylaws & Resolutions Convention Finance Nominating Organization, Membership and Classification Leadership Development Public Relations and Communications Status of Women Service Subcommittees: Amelia Earhart Fellowships; Jane M. Klausman Women in Business Scholarships; Young Women in Public Affairs Awards; ZISVAW; Local Service; Z & Golden Z Clubs; Legislative Awareness and Advocacy § United Nations Slide#23

District 4 Board Members Elected at Fall District Conference Governor Lieutenant Governor Treasurer 6 Area Directors Nominating Committee Secretary – Appointed, has no voting privileges Chairman of Mandatory Committees attend and contribute ideas, opinions and information but do not vote. Slide#24

Organizational Structure Zonta District 4 Kathleen Douglass Governor Jessie Bannerman Secretary Bonnie Crogan-Mazur Lieutenant Governor Jill Colburn Treasurer Area Directors elected D 4 Committee Chairs appointed Club Presidents elected D 4 Nominating Committee elected Slide#25

District 4 Toronto, ON Buffalo, NY Slide#26

District 4: 39 clubs 1100 members in 6 Areas • Area 1 (Cambridge, Guelph, Kitchener-Waterloo, Owen Sound, Stratford, Woodstock, Ontario) • Area 2 (Brampton-Caledon, Hamilton I, II, Mississauga, Oakville, Toronto, Ontario) • Area 3 (Fort Erie, Niagara Falls, St. Catharines, Ontario; Grand Island, Kenmore, Lockport, Niagara Falls, Tonawandas, New York) • Area 4 (Amherst, Aurora, Batavia-Genesee, Buffalo, Cheektowaga-Lancaster, Geneva, Hamburg-Orchard Park, Rochester, New York) • Area 5 (Bradford, Corry, Erie, Warren, Pennsylvania; Jamestown, Olean New York) • Area 6 (Meadville, Oil City-Franklin, Pittsburgh, Three Rivers. Pittsburgh N, Washington County Pennsylvania) Slide#27

Zonta Structure - Clubs • Individual club members are the basic organizational unit of Zonta International • Minimum of 20 members to be chartered • Club members elect the club board: – President, Vice-President (President Elect), Secretary, Treasurer (Officers) and Directors • Rules of club operations are stated in Z. I. bylaws and the club’s own bylaws Slide#28

What’s Your Number? • Personal membership number? – Located on mailing label of Zontian Magazine • Area number? – Areas 1 - 6 • District number? – District 4 (1 -32) • Club number? – Based on order of charter (club # in district roster – see club president) Slide#29

Zonta Club Committees • Mandatory – Status of Women, Service, Organization – Membership and Classification – Public Relations and Communications – United Nations – Finance – Nominating (elected) • Optional – program, attendance, fellowship, inter-city, newsletter, archives and history Slide#30

Club meetings • Zonta meetings are normally held once/month • Members have rights/responsibilities to/at meetings • Chair must ensure meetings are conducted in efficient and courteous manner • Must adhere to bylaws and rules • Use parliamentary procedures (Roberts Rules of Order newly revised) • Quorum is necessary to legally transact business • Agenda should be circulated and approved at the beginning of the meeting, minutes must be recorded • Demonstrate appropriate protocol for guests and visiting Zontians Slide#31

Outside your club • Inter-city events • Annual spring workshops (3) • Biennial District 4 conferences in odd years – 2009 in Hamilton, Ontario – 2011 in Buffalo, New York • Biennial international conventions in even years – – 2010, San Antonio, Texas, USA 2012, Turin, Italy 2014, 2016… ? ? 2018, Buffalo, New York, USA (100 th anniversary) ? /? Slide#32

Zonta and You: Web site Member Resources Web site – www. zonta. org § Information about current ZI Programs funded by ZIF, scholarship and award recipients such as Amelia Earhart Fellows § Zonta Action – success stories of Zonta service and advocacy shared by Zonta Clubs around the world § Frequently asked Questions/Contact Us District/Club Web sites • www. zontadistrict 4. org • http: //Zontabuffalo. bfn. org Slide#33

Zonta and You: Additional Resources § District and Club Newsletters § The Zontian magazine § Zonta leadership (District Governor, Lieutenant Governor, Area Directors, Club Presidents) § Foundation Ambassadors Slide#34

Common Questions • Male membership – yes • Club membership notified prior to prospective member invited to join – yes • Club has attendance requirements – yes • Can retired members hold office – yes • Can retired members join Zonta – yes, if they have had executive or professional experience Slide#35

Zonta and You: Benefits of Zonta Membership § Opportunities to make a difference in the lives of women and girls everywhere § Opportunities to participate in and support quality service, advocacy and scholarship programs § Opportunities to meet a diverse range of executives and professionals through member networking. § Opportunities for building leadership and mentoring skills § Opportunities for fellowship and fun through international understanding Slide#36

Moving On Up • How do you get on the district board? – Be elected as Area director, Treasurer or Lt. Governor – Volunteer as a committee chair – Be noticed as a “doer” – Be passionate about Zonta – Speak up on your interest Slide#37

Have Slides, Will Travel • We will be happy to present this material to your club • Vivian Cody (716 898 -8614) cody@hwi. buffalo. edu • Bonnie Clesse (716 648 -4034) bclesse@hotmail. com Slide#38

The Story of the Zonta Emblem A Composite of Sioux Indian Symbols

Inspiration Slide#40

Loyalty Slide#41

To Carry Together Slide#42

Shelter Slide#43

Honesty & Trust Slide#44

The Zonta Emblem Slide#45

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