Distribution WFP Logistics We Deliver Lesson Objectives By

Distribution WFP Logistics, We Deliver

Lesson Objectives By the end of this lesson, you will be able to: 1 Describe the distribution system types, selection criteria and cost implications 2 Describe the considerations for the distribution planings and the possible setups 3 Describe the various distribution layouts and actors involved in the distribution cycle

Who Do You Distribute To? Blanket distribution Targeted distribution

Type of Distributions Distribution Type 1: To groups through the group leadership Distribution Type 2: To groups of heads of families Distribution Type 3: To individual beneficiaries or individual heads of families

Selecting a Distribution System Min Max Individual heads of families (Type 3) Level of control by the population Groups of heads of families (Type 2) Resources needed to implement system Groups through the leadership (Type 1) Max Min

Elements of Distribution & Cost Implications Order Processing Costs Customs Handling Costs Storage Costs (Dist Site) Storage Costs Cost/Value of Goods External Transport Costs Internal Transport Costs Shipping Costs Cost of goods Distance/Process Stages

Distribution Set-up Involvement of local stakeholders Frequency Site & Planning • Waiting Area • Set-up • Flow • Stocks • Equipment • Facilities Beneficiary Involvement Assessment Registration Method Supplies Distribution Plan produced Staffing Security Distribution Reporting and Monitoring • Specification • Sourcing • Lead-time • Customs • Transport • Storage

Preparation Planning Preparation & Planning Layout Registration & Distribution Post Distribution Security Type & Frequency Special Considerations Distribution Plan Distribution Schedule Link to Programme Resource Requirements

Preparation Planning Preparation & Planning Layout Registration & Distribution Security Location Cooperation & Coordination Beneficiary Participation Timing Information Sharing Human Resources Stocks, Lists and Spare Capacity Safety & Security Post Distribution

Layout Preparation & Planning Registration & Distribution Layout Security Post Distribution Waiting Area Relief Item 3 ID Check Relief Item 1 Exit Relief Item 2 Storage Zone Enter Registration Call Monitoring Identity Check Beneficiary Flow Security perimeter

Registration & Distribution Preparation & Planning Enters distribution site Layout Registration & Distribution Family representative registers Security Post Distribution Local leader confirms registration Receives ration card Distribution staff call and ID check Exits distribution site Collects commodities Family representative signs records

Security Preparation & Planning Layout Registration & Distribution Security Information & Transparency Staff Management Crowd Control Security Monitoring Post Distribution

Post Distribution Preparation & Planning Layout Registration & Distribution Security Reverse Logistics Clean Up Post Distribution Reporting Monitoring & Evaluation Post Distribution

Responsibilities Needs assessment Key Pipeline report Logistics Task Output (Programme or Logistics Programme requirement plan Transport goods Programme Task Joint Task Logistics mobilisation plan Customs clearance Stock report Receive and warehouse Local distribution plan Requisition Task order Reconcilliation & plan info Programme location ID Delivery report Distribution Donor / audit report Distribution Control

Relief Item 3 Relief Item 1 Distribution Layout: Single Flow Relief Item 2 Storage Zone Call Monitoring Identity Check Beneficiary Flow Security perimeter

Distribution Layout: Multiple Flow Food Items Storage Zone Food Items Call Monitoring Identity Check Beneficiary Flow Security perimeter

Distribution Layout: Segregated Basic Facilities Commodities Female Waiting Area Male Waiting Area Commodities Basic Facilities Call Monitoring Identity Check Beneficiary Flow Security perimeter

Actors Throughout the Distribution Process Local Authorities Community leaders & members UN agencies Local NGO’s International NGO’s

Exercise: Distribution Set-up Eastern Phousat Gum Balagan: 20, 000 Obiang Rach Chuen Balagan Rach Chuen: 18, 000 Hainan: 13, 000 Ossandre Hainan Maleninkoga Lokodi Domsa Gamuca Southern • Nah dang: 22, 000 Gamuca: 20, 000 • • • Nah Dang Sadway Yomiti Sebore Yomiti: 10, 000 Sarki Site layout for distribution at Balagan (from Rach Chuen Hub) 5, 000 beneficiaries for initial distribution (5 people per family) Family Kits – 1 per family Tents – 1 per family Newborn kits – est 60 required • Allocated land 70 m x 50 m Gangoy Mann Gangoy: 15, 000 Fom TOTAL BENEFICIARIES: 350, 000

Exercise: Distribution Set-up In your groups, with the dimensions and numbers provided, create a site layout and list of materials/resources required 15 minutes to layout 10 minutes to present/discuss

Lesson Recap Questions: 1 What are the distribution system types? 2 What are the considerations for the distribution plannings and for the possible setups? 3 Who are the actors involved in the distribution cycle?

Questions WFP Logistics, We Deliver