Disaster Scenario Exercise for Organizational Planning Major Hurricane

Disaster Scenario Exercise for Organizational Planning Major Hurricane w/ Coastal and Inland Flooding & Tornadoes FEMA 2010 EXERCISE

Purpose • Why are we investing this time? • Where are we in emergency planning? • Who oversees emergency planning in our organization? EXERCISE 2

Agenda • Introductions • Modules • Hotwash EXERCISE FEMA EXERCISE 3

Introductions § Facilitator(s) § Players EXERCISE 4

Objectives § Create a quality learning environment. § Provide a tool for emergency planning, a forum for discussing and developing emergency plans § Empower our employees. § Encourage coordination with local emergency managers. EXERCISE 5

Rules for Players § Relax – this is a no-fault, low stress exercise. § Respond based on your current capability. § Allow for artificialities of the scenario – it’s a tool. § Feel free to improvise – think outside the box. EXERCISE FEMA EXERCISE 6

Scenario: Category 5 Hurricane § Hurricane with tornadoes, severe storms and coastal and inland flooding FEMA EXERCISE 7

Emergency Management § Prepare and Protect § Respond § Recover § Mitigate FEMA EXERCISE 8

Prepare and Protect § Have a plan and activate it § Gather the planning team § Assess hazards, prepare facilities and employees § Confirm and check evacuation routes § Stock and check supplies and first aid § Monitor storm development § Activate Emergency Response Teams § Coordinate with local and state emergency managers EXERCISE 9

VNN § Click to Play News: 10 EXERCISE

Prepare & Protect - Discussion FEMA § What are the hazards? § Who is our team? Internally and externally? § How will we communicate? What if systems fail? § What are our needs, for supplies, etc. ? § What are needs of employees and their families, customers, members? How do we protect them? § What are needs for protecting the organization? § Who do we contact and inform, internally and externally? § What can we do now to recovery more quickly later? EXERCISE 11

§ Break FEMA 12

Respond § Mobilize and position emergency equipment § Evacuate or shelter-in-place § Provide food, water, shelter, medical § Initiate organization continuity plan § Assess and restore damaged services and systems § Coordinate with local responders, government agencies, and other private organizations EXERCISE FEMA EXERCISE 13

VNN • Click to Play News: § Inland Impacts FEMA Private Sector Division EXERCISE 14

Respond - Discussion § What equipment do we need? § Who’s in charge? § What’s our evacuation plan? § How do we distribute kits and supplies? § Who can help restore damaged services/systems? § Who is the Point of Contact at local responders, government agencies, and other impacted private organizations? § How can we coordinate with community response? EXERCISE 15

Recover § Our organization could be heavily impacted, directly, or § Indirectly such as if our supply chain is disrupted or our customers or employees are displaced from their homes § Water may not be available § Employees could have damaged homes, or remain home tending to family and to children out of school § Physical and mental health of employees could be a concern. EXERCISE FEMA EXERCISE 16

VNN § Click to Play News: EXERCISE 17

Recover § What are long term environmental effects? § How could this affect our operations? § How do we ensure continuity of operations (COOP)? § Can we operate without municipal services or utilities? § Do we have generators and other back-up utilities? § Will our employees miss work? EXERCISE FEMA EXERCISE 18

Mitigate § What hazards have been identified in the community that pose a risk to our organization? § What steps can we take to mitigate risks? § What steps is the community taking to mitigate community-wide risks? § How can our organization work with local officials? EXERCISE 19

Hot Wash § What have you learned during this exercise? § Name five organizational strengths. § Name five organizational weaknesses/gaps. § What should the next steps in planning and preparing? § List and prioritize five short-term and five long-term actions for follow-up. EXERCISE FEMA EXERCISE 20

Federal Planning Resources § www. ready. gov § www. fema. gov § www. preparemybusiness. org § Local Resources EXERCISE 21

Contact For more information on this exercise, contact: FEMA Office of External Affairs, Private Sector Division 500 C St. SW Washington, DC Email FEMA-private-sector@dhs. gov EXERCISE 22