Disadvantaged Business Enterprise April 26 2012 Disadvantaged Business
Disadvantaged Business Enterprise April 26, 2012
Disadvantaged Business Enterprise (DBE) Special Provision/Consolidated Form Training April 26, 2012 http: //www. dot. state. mn. us/civilrig hts/
OUTLINE OF TRAINING CONTENT • Overview of DBE Program • DBE Special Provisions Evaluation Data • Certificate of Good Faith Efforts Consolidated From (GFE form) • Questions and Answers
Intent of DBE Program (49 CFR 26) • • • Remedy Past & Current Discrimination; Ensure Non-Discrimination; Meet Current Legal Standards; Respond to Congress & Public Improve Program Administration
26. 3 Application • • Federal Highway Administration (FHWA) Federal Transit Administration (FTA) Federal Aviation Administration (FAA) Includes Territories and Possessions
Minnesota Contract Administration Minnesota Unified Certification Program Committee • Minnesota Department of Transportation (Mn/DOT) • Metropolitan Council (MET) • Metropolitan Airports Commissioner (MAC) Minnesota Certification Application
Minnesota Overall Goal – 8. 7% • New Three Year State Goal Submittals – Mn/DOT 2012 • Two Step Process – Submission Must Include Methodology and Documented Evidence Used Public Participation Required in Establishing the Overall Goal • DBE and Good Faith Efforts Project Team exploring Open Project Goal Review Options
Project Goals • Project Goals are set by analyzing: 1. Project Size and Scope of Work 2. Location of Project 3. DBE Availability 4. Other Relevant Factors
DBE and Workforce Development Collaborative • Formed by Mn/DOT in December of 2008 • Collaborative Mission – “have the contractors and workforce participation within the Minnesota transportation industry reflect the demographics of the State of Minnesota” • Eleven Project Teams – DBE and Good Faith Effort Project Team – Many Stakeholders have had input into the Development of new DBE Special
Continued Process Improvement • Hired two DBE Specialists and one Veteran Specialist to work on contract clearances and two temporary DBE Specialists to assist with processing DBE applications; • Hired an Assistant Office Director to assist in operations of the Office and to manage the development of other programs; • DBE goals approved by the Director and Deputy Director of Civil Rights;
Continuous Process Improvement • Researched program areas to outsource while retaining the regulatory function in the DBE Section; • Realigned DBE Specialist priorities and adjustment of workload assignments; • Regionalized DBE staff for a greater understanding of market segmentation in the State
Administrative Reconsideration If the Director determines that the ALB failed to make adequate GFE, the ALB may request an administrative reconsideration. • ALB must request in writing • Requests must be made by 5 th business day to Deputy Commissioner • Meet with Reconsideration Officials/Panel • Provide written documentation or argument
MN/DOT DBE Section Staff Section Supervisor: Ashanti Payne North Region (Districts 1, 2, 3, and 4) – Cole Busch South Region (Districts 6, 7 and 8) – Sheila Scott West Metro Region – Igbal Mohammad Terrina White-Vasser East Metro/Transit Projects – Andrea Robinson
Submission of Good Faith Efforts • Thorough Documentation • 5 Day Extensions • Assistance from DBE Specialists within 5 Days • August and October Letters and Documents • Training and Company Meetings • Pilot Project - I-694/Snelling
New Consolidated GFE Form
Instructions Cover Letter Copies
Guidelines GFE Evaluation Criteria
Part A, B, C Information - Contractor - Project
Part D – Solicitation MET IF DBE GOAL NOT
Part E – DBE Commitments
Part F – Non-DBE Quotes
Part G IF DBE GOAL NOT MET Rejected Quotes Why?
Part H Signature
Exhibit A And Field Monitoring Report
Exhibit A And Field Monitoring Report Page 2
Contract Clearance Form
Contractor Payment Form
Total Payment Affidavit
Questions?
Disadvantaged Business Enterprise Alex Tittle, Deputy Director (651) 366 -3333 Alex. tittle@state. mn. us
- Slides: 31