Digitization An Introduction to Digitization Projects and to

Digitization An Introduction to Digitization Projects and to Using the Montana Memory Project

Overview of Presentation Planning a Digitization Project p One Option for Presenting Digitized Materials (Montana Memory Project) p Demonstration of Adding Your Digitized Materials to the Montana Memory Project p

Planning for Digitization What are you going to digitize and why? p How are you going to digitize? p How will you preserve your digitized materials? p How will your patrons find your digitized materials? p Where will your patrons find your digitized materials? p

What are you going to digitize and why? p Choosing your materials: n n n Consider your capabilities Collection choices Copyright

What are you going to digitize and why? p Consider your capabilities n Impact on your institution Staffing p Cost p

What are you going to digitize and why? p Consider your capabilities n Technical Considerations Knowledge of Technology p Equipment p Software p

What are you going to digitize and why? p Collection Choices n 4 Criteria: Audience p Improved Intellectual Control of the Materials p Value of Digitizing the Collection p Preservation Issues p

What are you going to digitize and why? p Copyright Issues n n n Digitization = publication Physical Ownership does NOT equal copyright ownership Published works p n Prior to 1923: in the public domain Unpublished (manuscript) works p Author died 1938 or prior: in the public domain

Simple Copyright Determination Tool http: //librarycopyright. net/digitalslider/

How are you going to digitize? p Digitization Standards n Scanning specifications p n File Format p n “Scan Once” principle Master file vs Access or use files File Naming Scheme

How are you going to digitize? p Scanning specifications for different formats n n n Text Documents Photographs – transmissive (ie negatives) Photographs – reflective (ie prints) Graphic Illustrations or artwork Maps and plans

How are you going to digitize? p Scanning specification for photographs:

How are you going to digitize? p In-house n Pros Experience p Control p Ability to adapt p n Cons Cost p Staff training / abilities p

How are you going to digitize? p Out-sourcing n Pros No initial cost of equipment p Existing staff time is not re-directed p Vendor expertise p n Cons COST p Less control p Working with a vendor p Transporting original materials p

How will you preserve your digitized materials? p What is Digital Preservation? n n Challenges Preservation strategy components

How will you preserve your digitized materials? p Options for Data storage n n In-house (servers, CDs, hard drives, etc. ) Out-sourcing What to look for in a vendor p OCLC’s Digital Archive ($) p n None

How will you preserve your digitized materials?

How will you preserve your digitized materials? p Preservation Metadata n n Why should you keep it? Standards p http: //www. ncecho. org/presmet/pmdo 2007 ed. htm

How will you preserve your digitized materials? From NC ECHO Project

How will you preserve your digitized materials?

How will your patrons find your digitized materials? p Metadata - Descriptive n Standards for Digital Projects Dublin Core p MARC crosswalk p

Where will your patrons find your digitized materials? Web Site p Digital Content System p n n CONTENTdm Montana Memory Project

Where will your patrons find your digitized materials?