Digitisation at NCB Naturalis Marian van der Meij
Digitisation at NCB Naturalis Marian van der Meij 21 -3 -2011
Content • NCB Naturalis • Digitisation project • A new CMS
NCB NATURALIS
Who we are Zoological Museum National Museum of University of Amsterdam NCB Naturalis Utrecht University Natural History Naturalis NHN Leiden NHN Wageningen Leiden University Wageningen University
Collection Insects Evertebrate Vertebrate Fossils Rocks and Minerals Higher Plants Mosses Lichen Fern Fungi Algae Galls Slime molds Wood Books Journals Natural history artwork Historic maps 16. 600. 000 5. 700. 000 1. 900. 000 800. 000 4. 416. 000 585. 000 282. 000 135. 000 350. 000 250. 000 12. 000 6. 000 119. 000 140. 000 14. 000 8. 500 10. 000
Collection management software Current situation: • Botany – BRAHMS • Geology – Several MS Access DBs with or without Delphi front-end • Zoology – Several Filemaker DBs – Several MS Access DBs with or without Delphi front-end – SQL server DBs with Delphi front-end
IT architecture Websites Data portals Dutch Species Catalogue, Virtual Herbarium, Extinct birds …. . GBIF, DNCN, STERNA Library systems Picture Library Import Digital Asset Management Thesaurus CRS Import LIMS Multimedia ZMA databases BRAHMS Multimedia 130 NNM databases Data cleaning Data & enrichment cleaning & tools enrichment tools
DIGITASATION PROJECT
Digitisation targets By the end of 2013: • A substantial part of the collection of 37 M objects will be digitised: 7 million objects; • An infrastructure is in place to continue digitisation.
Challenges • The Budget is € 13. 0 million; • The total collection is 37 million objects; • Between 7 million objects will be digitised in detail; • Out of which 2 million in house (digi-streets); • Roughly 5 million objects will be outsourced; • 30 million objects will be “registered” digitally on a high level.
Complexity • How to align the running projects to become host of the integrated end-result (CRS, DAM, LIMS) • How to organise the new projects to become part of the integrated end-result • How to ensure permanent digitisation once the FES budgets end • Focus on meta-data management • Implement Digital Rights Management
A NEW CRS
A new CRS for zoology and geology Reasons • Data access via one entrance • Maintenance issues • Uniformity of data • User friendliness • Data quality Review of existing systems (2006) – KE-Emu – Specify – Biolink – Recorder 6
Requirements • • • Verbatim data entry Link to thesaurus concept Registration of information sets Multiple information sets possible Recording of observations is possible ABCD EFG based data model Object ID Thesauri Information sets (verbatim) Registration Information per set -Primair -Secundair Thesaurus name
Objects objecten Information sets Informatie sets
Requirements • • • Verbatim data entry Link to thesaurus concept Registration of information sets Multiple information sets possible Recording of observations is possible ABCD EFG based data model Object ID Thesauri Information sets (verbatim) Registration Information per set -Primair -Secundair Thesaurus name
From Archive: Pulle, A. , 1913. Naar het Sneeuwgebergte van Nieuw. Guinea met de Derde Nederlandsche Expeditie. In: Van Reizen en Trekken, Mij. Voor Goede en Goedkoope Lectuur, Amsterdam. 205 pp. Reconstructed data: Time period & aim expedition The aim was a scientific expedition to gather more information on the soil, people, flora and fauna of the south side of the Central Mountains above 2, 300 meters. It took place between August 1912 till May 1913. Finally, on 21 st February 1913, they reached the top of Mount Wilhelmina (Mt. Trikora) at 4, 700 meters. Objects in database: All Part of : South New Guinea Expedition 1912: Expedition members: Capt. A. Franssen Herderschee, A. A. Pulle, P. P. Hubrecht, G. M. Versteeg, J. H. Sitanala and Lieutenant L. A. Snell Reconstructed Locations: Expedition members Expedition map The base camp was settled on "De Arend" (The Eagle), . Several camps (bivak) were made (sequence of the voyage): • Bivakschip De Arend -Camp ship "The Eagle" • Van Weelskamp - Van Weels Camp (sea level) • Kloofbivak - Cleft Camp (sea level) • Heuvelbivak - Hill Camp (800 meters) • Peramelesbivak - Perameles Camp (1, 100 meters) • Dromedarisbivak - Dromedaris Camp (1, 200 meters) • Bijenkorfbivak - Beehive Camp (1, 750 meters) • Hellwigbergbivak - Hellwig Mountain Camp (2, 600 meters) • Treubbivak - Treub Camp (2, 000 meters) • Wichmannbivak - Wichmann Camp (2, 000 meters) • Bivak A • Bivak B • Bivak C • Waterval-bivak - Waterfall Camp (2, 300 meters) • Meerbivak - Lake Camp (3, 800 meters) • Oranjevallei-bivak - Orange Valley Camp (4, 300 meters) Add Archive information (Image, map) and reconstructed data to the expedition information in de database
Recorder 6 or not? • Developed by the JNCC • Collection module added by the MNHN Luxemburg Disadvantages • Not web based • User friendliness • … => European Tender
CRS Atlantis • Web based • Modulair
Data entry form
Edit grid
Thesaurus
Concept detail
Subgroup achievements • Sharing experiences – – Data quality tools Collection/ Digital Asset management systems RFID/ barcoding …. • Setting up best practice – Digitisation projects – IT architecture – …. • Collaboration on Thesauri
Questions?
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