Digital Compliance Service SAP Cloud Platform GST Reporting

Digital Compliance Service SAP Cloud Platform GST Reporting e. Way Bill e. Invoice IRN Castaliaz Technologies Private Limited 1

Contents 01 02 03 Solution Overview on ASP, e. Way Bill solution and e. Invoice Implementation Approach Castaliaz Implementation Methodology Implementation Timeline How quick can we Implement 04 Support Model How Castaliaz Supports Legal changes at Government end 05 Why Castaliaz Cos we Understand Deliver, “Always” 2 2

SAP Digital Compliance Solution Architecture - ASP Text here Copy paste fonts. Choose the only option to retain text. …… 3

SAP e. Way Solution Architecture 4

SAP e. Invoice Solution Architecture SAP ECC or S/4 HANA SAP Document Compliance, onpremise edition • • • SAP Certified CPI e. Way Bill (NIC*) GSP e. Way bill + e. Invoice Country Format Mapping in SAP Document Compliance Business Monitoring Generation of IRN in real time Recipient(Tax Authority) e. Invoice (IRP*) • • Communication Authentication • Communication • • Validation Unique number for each B 2 B invoices 5

SAP e. Invoice Process Flow Create Billing Generate IRN 4 1 FI/Billing Doc. Generate e. Way Bill IRN System IRN Integrat or from SAP 2 Payload for IRN GSP Payload for e. Way Bill (NIC) 3 GET IRN Update Part B 6 5 GET Part A e. Way Bill 7 Print GST invoice with IRN & e. Way Bill number IRN Integrator from SAP - SAP Document Compliance, on-premise edition (e. Document Cockpit) - SAP cloud platform integration 6

SAP Digital Compliance 7

e. Invoice e. Way Bill Seamless Integration between SAP and NIC Auto calculation of Distance based on Pin Supports tracking and monitoring of invoices and e. Way bill. Solution provides simple, user-friendly process For payload creation and tracking of e. Way bill through audit trails Enhanced transparency - Inbuilt validations, health check tool and error management to ensure transparency and data correctness Update of transporter details for special scenarios. Monitoring of e. Way bill processing status e. Invoice ASP GST Reporting Sales invoices advances, advance adjustment, credit notes, debit notes, Stock transfers subjected to GST, for filing GSTR 1 (ANX-1) monthly Seamless Integration between SAP and IRN Generation of IRN in real time Purchase invoices subjected to GST RCM/Non RCM) invoices will be considered for filing GSTR 2 (ANX-2) Input credit reconciliation – The purchase invoices reconciled can be subjected to credit availment. Monthly returns – Declaration on monthly basis needs to be done for stating Nil returns or other reconciliation statuses Reconciliation between IRN and e. Way Input credit will be based on IRN only Annual Returns- Helps in getting inputs for Annual return filing. Monitoring data communication 8

Input Credit Exact Match Linking payment to your supplier based on your acceptance ITC Less with Tolerance Missing in GSTN of their outward invoice data submitted to GSTN in real time ITC more with Tolerance Missing in Source 1 Matched Invoices Invoice Number Mismatch All criteria Matching – Availability of Input credit Item Mismatch 2 Unmatched Invoices Mismatch in Invoices – Company and supplier Match to Avail Input credit 3 Probable Match Probable Pan Mismatch Matching based on specific criteria – Match to Avail Input Credit 4 Missing Invoices ITC more with Exceeds Tolerance ITC Less with Exceeds Tolerance Missing in ERP Or Missing in GSTIN – Missing Input Credit 9

Input Credit Analytics 1 Missing Input credit Why am I missing Input credit? ? ? 2 Blocked working Capital Due to missing Input Credit, end up paying more GST to Government 3 Does SAP ASP Help? SAP ASP Solution gives complete Transparency and visibility on missing, unmatched invoices 10

Implementation Scope Organization Scope Setup Realization Support Legal Entity DCS Health check on ERP Configuration of DCS, EWB, IRN Assist users in filing GSTR 1 for No of GSTIN Setting DCS on HANA Cloud on SAP ERP the first month SAP Landscape – Single Instance (DEV, QAS, PRD) Project Location – Offshore Implementing SNOTES Carry out enhancement to fill Train the users on GSTR 2 and Setting up Connectivity between data in edocument cockpit 2 A reconciliation ERP and DCS Modify forms/outputs to print Address issues in e. Way Solution Setting iflow on CP EWB and IRN Information Address issues in IRN Solution Setting connectivity with List Test Scenarios Coordinate with SAP and GSP Sandbox and Production Test the Solution for DCS, EWB incase of issues systems of GSTN, NIC, IRN and IRN Implement updates released by Configuring users on DCS Train the User Team SAP and GSP Listing all scenarios impacting www. islide. cc Assist team in UAT DCS, EWB and IRN 11 11

Implementation Approach Discovery As is study with context to existing business processes as per GST regime. Detail listing of all the processes from SD, MM and FI modules. Checking the status and quality of master data used in current practice. Making a note of all the exceptions handled in current practice. Solution Document Detailed system walk will be performed in QAS. Documenting all the testing with context to GST compliance. Build Implement SAP Notes All the pre-requisites like updation of all primary tables SAP GST notes Report and Closure Issue resolution, Prepare Closure Documentation, Ensure Issue Closure Documenting all the observations. Listing Business Process changes. Controls. Prepare Test Scenario & Scripts. Assist Team in Filing GSTR 1 Listing development requirements Testing of flow of data from edocument cockpit to cloud Platform Solution Assist Team in carrying out GSTR 2 and 2 A reconciliation Listing Transformation Rules. SAP Notes Pre-requisites 12

Project Timelines WK 1 -WK 3 WK 4 -WK 6 WK 7 -WK 9 WK 10 -WK 12 Prepare Health Checkup Cloud Setup Setting Connectivity GSP Setup SNOTES Implementation Understand Business Process Compliance Filing and Updates Realization Configuration Enhancements Internal Testing Roles & Authorization Migration to QAS Project Cost UAT User Testing Defect Listing Enhancements Re-Testing & Signoff Migration to PRD Go-Live, Filing Assist Customer Team in Filing – Support AMS Implement New Updates from SAP – AMS Go-Live Assistance in 1 st month Filing Hypercare Software Cost: INR XXXXX Implementation Cost: INR 22 Lacs covering DCS+EWB+IRN 13

Support for Periodic Filing Trouble Shooting Mechanism Master Data Development Issue Other Bugs In case the issue persist due to the master data, the same will be corrected and records will be uploaded in the cockpit. In case the issue has been identified due to the development/enhancement, the same will be addressed and solutions will be implemented at the earliest to avoid the delay in filing. In case the issue has been identified as standard bug in SAP and Cloud Solutions, the same will be raised to SAP for the solutioning. Master data issue can arise due to HSN codes not maintained in material master, wrong tax code selected……. . so on. . New add on will also be proposed for smooth filing, this includes upload of corrective data in ECC/S 4 system. Basis on the solutions proposed by SAP, corrective action will be taken in either on SAP ECC or S/4 HANA or on the Cloud Platform. 14

Castaliaz Expertise In Digital Compliance GST Law Chartered Accountant SAP Resources Sound Knowledge of GST Team of Chartered Expert Functional Team who Compliance Requirements Accountants to advice on GST understand design Solution from a process perspective Compliance requirements. on ERP for Business Process as per Compliance needs Solution Experts GST Configuration Experience Expert Functional & Technical Carry out process re- Castaliaz has carried out lot of Team who understands data flow engineering, solution design for enhancements in-order to get from ERP to SAP DCS, GSTN, NIC GST process in ERP the right required data in DCS to Portal ensure no issues in compliance 15

Castaliaz Successful DCS, e. Way Bill Implementations, e. Invoice Projects 16

Thank You. Inspire Your Business. Ivan Noronha E: ivan. noronha@castaliaz. co. in M: +91 98202 44162