Digital Commons 1 Welcome to Digital Commons l

Digital Commons 1

Welcome to Digital Commons l Wayne State now joins a community at the forefront of scholarly communications l There about 500 repositories worldwide l Most established repositories have 250 -500 objects l WSU’s repository currently has 2, 209 objects l View the repository at: w http: //digitalcommons. wayne. edu 2

Institutional Repositories l “…a digital archive of the intellectual product created by the faculty, research staff, and students of an institution and accessible to end users both within and outside of the institution, with few if any barriers to access. ” Raym Crow The case for institutional repositories: a SPARC position paper. 2002. l “…a set of services that a university offers to the members of its community for the management and dissemination of digital materials created by the institution and its community members. ” Clifford Lynch Institutional Repositories: Essential Infrastructure for Scholarship in the Digital Age. February 2003 3

Key Applications in The Digital Learning Environment Library OPAC Students Faculty Course. MS DC Content. MS Outside World 4

IRs – Common Contents w Pre-prints (pre-refereed papers) or Post-prints (postrefereed papers) w Electronic Theses & Dissertations w Undergraduate senior or honors theses w Non-static resources (e. g. , sound and video files) w Conference papers w Book chapters w Reports w Journals w Presentations w Etc. 5

Benefits of an IR l The University w Can manage and showcase institutional information assets (articles, working papers, etc. ) under one site l The University Researcher (Authors) w Enjoys wide and rapid dissemination of content l The Research Community w Is able to speed innovation due to free information sharing 6

Self-Archiving Explained l Local Deposit of Research Articles Published in Journals l No Economic Barriers to Access w Free via the World Wide Web l Generally inclusive of “Working Papers” l Two Key Forms: w “Pre-Prints” – Before Reviewing Process w “Post-Prints” – Final Manuscripts, words as Published 7

Reasons to Archive Research Articles l Improve Your Scholarly Profile w Up to Double the Citation Rate l Provide Others with an Electronic Bibliography With Full Text l Increased Communication Fosters Collaboration l Preserve Your Legacy Permanently w Durable URLs w Library as Curator l Share Your Research 8

Existing Journal Outlets l There are 10, 000 – 20, 000 Scholarly Journals l Open Access Journals Account for 5 -10% Percent l All Universities Do Not Subscribe to All Journals l Scholars in Developing Nations Get Even Less 9

Journal Publishers & IRs l Preprints w Approx 92%* of journals allow preprint publishing in IRs w Elsevier does not consider IR preprints “prior submissions”** l Post-prints w Elsevier now allows posting of post-print articles in IRs** w Approx 79%* of journals allow post-print publishing in IRs w Digital Commons can accommodate status change from preprint to post print without having to repost file w Browsable by content type (e. g. , post-prints) l Publisher Acceptance of IRs is rapidly increasing *Statistics gathered from Ro. MEO, accessed 3/27/05 at http: //romeo. eprints. org/stats. php **Elsevier’s author rights policies at http: //www. elsevier. com/authored_news/corporate/images/LCP 104 BFinal. pdf 10

Populating IRs l Electronic Theses & Dissertations w Pro. Quest has populated in Digital Commons l Senior theses and similar non-published works make excellent candidates for an IR l Journal Articles (preprint & post-print) w Develop a policy requiring IR publishing of articles, where acceptable to journal publisher 11

Common Faculty Concerns l Concerned about getting published/tenure w Journals do not consider IR preprints “prior submissions” Elsevier as example w Most journals (92%+) will allow preprints to stay up after publication l Don’t want others to “steal” an idea from the repository w Publishing in IR establishes precedence of the idea w Like-minded others may become supporters or collaborators l Too busy to participate w Posting is easy, and takes less than 2 minutes w Adjust your workflow to utilize administrative staff as needed 12

Digital Commons Reaches Out l Email Communication With Authors w Authors receive an email when the paper is posted that provides the URL for distribution w Monthly e-mail provides usage, link to paper, and link/email to series to submit additional work l Mailing List Management w “Push” content updates to predefined mailing lists l Personal Researcher Pages w “Selected Works” site provides an individualized representation of faculty content, encouraging participation l Automated Research Population w Mines Pro. Quest databases and asks the author to “Claim Your Paper” 13

Typical Site Structure Can bundle multiple repositories together as a consortium Consortium Repository Institutional Repository The department sponsoring the series (e. g. School of Business) Publication Series Volume/Issue Structural elements added to a series defined as a journal Metadata Community Objects Document Supplemental Files The “site, ” containing all series and objects Collection of Objects designed either as an open (unstructured) series or a journal (structured) series. The fundamental “document” that an end user retrieves and uses – can be papers, images, music, video, etc. 14

Digital Commons and Related Sites l The Berkeley Electronic Press technology has been implemented at over 25 sites including: w Amherst College w Atlanta University Center w Boston College w Carleton College w Columbia University w Connectecut College w Cornell – School of Industrial & Labor Relations w Dickinson College w Florida Atlantic University w Florida International University w Houston Academy of Medicine – Texas Medical Center w Macalester College w Middlebury College w Oklahoma State University w Pace University w Secretarίa de Educacion del Estado de Chiapas w Simmons College w Stevens Institute of Technology w Thomas Jefferson University w Trinity University (Texas) w University of Connecticut w University of Georgia School of Law w University of Nebraska - Lincoln w University of Pennsylvania w University of Surrey w University of Texas at Dallas w University of Texas at El Paso w California Digital Library (Bepress charter site) w Florida State University (Bepress charter site) w New England Law Library Repository, including University of Connecticut, Cornell and Yale (Bepress charter site) Visit http: //www. umi. com/umi/digitalcommons for links to Digital Commons sites 15

What Do I Do Next? l Faculty Members w View the site at: http: //digitalcommons. wayne. edu w Click on “My Account” and follow instructions to sign up w Contact the Library to arrange submission of materials l Librarians w View and Register on the Site w Engage Faculty Members in Discussing Potential Content 16

Enjoy! We’re Here To Help l Pro. Quest Technical Support w dc_support@il. proquest. com w 800. 889. 3358 w Jason Lorenz, Digital Commons Support Engineer l Digital Commons User Forum w http: //dcforum. proquest. com l Jeff Riedel – Program Manager w jeff. riedel@il. proquest. com w 734 -255 -1146 17