Digital Archiving Of Concert Performances An Open Source

Digital Archiving Of Concert Performances An Open Source Solution Hunter Dunlap Systems Librarian Roderick Sharpe Music Librarian Western Illinois University 49 th Annual ARSC Conference Pittsburgh • May 29, 2015

Letter to Key Constituencies…

A Call for Recommendations…

Project Goals § Recitals searchable & accessible via web § Rip recitals from 1, 400+ CDs (1998 -2013) § Save in two audio formats Streaming: mp 3, on web server Preservation: lossless, on secure file server § Scan original recital programs § Restrict to campus use only (copyright issues) § Link online catalog descriptive records with corresponding media (. mp 3 / program PDFs)

How Do We Get There? Library Technology (LTAG) discussions § budget challenges § local options & computing resources § Notes’ review of IU’s Variations

Notes: the Quarterly Journal of the Music Library Association Towers, S. , Bolech, S. , & Shelley, A. (2012). Variations Digital Music Library System and Variations Audio Timeliner. Notes, 68(4), 851 -863.

Moving Forward on Three Fronts LTAG discussions led to recommendations: 1. Begin cataloging recitals 2. Explore installation of Variations on our VPS …and simultaneously… 3. Explore leveraging the existing Drupal CMS on our VPS for direct. mp 3 streaming

Variations Digital Music Library System or

Creating Keys: Tying It All Together… Voyager BIB ID: 882342 Unique Catalog Bibliographic Record Identification Number • Primary Key For All Components PURL: wiu. edu/library/music/purlcat/? 555 cfacb 73 ab 9 Persistent Uniform Resource Locator • Links Catalog Record to Database Archive

Create BIB stub, PURL & Holding Record. . . macros created for automating repetitive tasks

Identifying formats & software…

CD Ripping & Conversion • lossy • 85% smaller • streaming • lossless • 45 -60% smaller • preservation uncompressed

Ripping (untagged) CD tracks…

Batch-tagging audio files

Fully-tagged tracks…

File conversion… (to FLAC and MP 3)

Files uploaded to preservation server…

Scanning Recital Programs

Files fully tagged & uploaded to Drupal >> Ready for descriptive cataloging…

Fully cataloged recital in OPAC

Back to Systems for final update… Official Author, Title and Contents Note from OPAC… Author: Western Illinois University. Wind Ensemble. Title: Wind Ensemble fall concert [electronic resource] : September 27, 2014 / Wind Ensemble, Mike Fansler. Contents: Track 1. Birch Creek Fanfare (2014) (2: 50) / John S. Mindeman -Track 2. Lux Aurumque (2005) (5: 36) / Eric Whitacre -- Tracks 3 -5. La Fiesta Mexicana (1949). I. Prelude and Aztec Dance (10: 55) ; II. Mass (7: 35) ; III. Carnival (8: 35) / Owen Reed -- Tracks 6 -7. Give Us This Day (2006). I. Moderately Slow (segue) (8: 48) ; II. Very Fast (9: 38) / David Maslanka -- Track 8. Armenian Dances (1972) (14: 15) / Alfred Reed. Copied/pasted into Drupal…

Recital Program. . .

Recital Tracks. . .

Voyager Holding Record. . .

Drupal entry. . .

West. Cat library catalog entry. . .

Resources / Costs Computing VPS Server -- $1600 (3 years of hosting; 200 GB storage; unlimited traffic; already purchased) Existing Desktop Computers/Win 7 Existing Network/Local Storage Space (w/ redundant backup) Free / Open Source Software Personnel School of Music • Recording Studio Manager • Program Editor Music Library • Music Librarian • Library Specialist Malpass Library, Information Systems Unit • Systems Librarian • Web Specialist Malpass Library, Acquisitions/Cataloging Unit • 1 Senior Library Catalog Specialist • 3 Library Catalog Specialists

Converted CDs, Year cassettes & “born digital” recitals Digital Objects (mp 3, FLAC, pdf) 2013 869 19, 341 2014 481 11, 137 2015 146 3, 321 Total 1, 496 33, 799 (411 GB)

User Activity -- Music Recital Archive Unique Pageviews Visits 2015 8, 254 5, 770 2014 15, 327 10, 871 2013 2, 820 1, 859 Google Analytics (2/2013 – 5/27/15)

School of Music faculty quotes… “I very much appreciate being able to access the recital archive online. ” nces. ” e now r a s t n e d u t s y “M rforma e p ir e h t t s a f d ily an le to locate eas ab “Anything digital is more convenient for me and I am sure many students as well. ” “I'm usually lis tening off of m y laptop or ph one. ” “I think this system is incredible to use. ”

Digital Archiving Of Concert Performances An Open Source Solution Thank You! ~ For more info, please leave your business card ~ Hunter Dunlap Systems Librarian Roderick Sharpe Music Librarian Western Illinois University 49 th Annual ARSC Conference Pittsburgh • May 29, 2015