DGSOM Budget Meeting Casey Weiser Budget Committee Chair

DGSOM Budget Meeting Casey Weiser Budget Committee Chair August 29, 2018

MSC Budget Committee + Vice-President (each class) + Treasurer (each class) + President (MS 4 class) The MSC { MS 4 MSC MS 3 MSC MS 2 MSC MS 1 MSC Budget Committee Medical Education Committee Well-Being Committee Professionalism Council Etc…

What Do We Do? • We review funding proposals submitted by YOU then vote on how to allocate $30, 000 towards these proposals. 5. 1. The MSC bases funding approval on the over-arching principles of direct Medical Student benefits and limitations of a finite budget. 5. 2. The MSC operates within a finite budget; funding of all applications may not be possible. Our goals are to create a fair and objective system for the distribution of funding for student activities.

The Money $30, 000 MS 1 MS 2 MS 3 MS 4 $1000 $250 $25, 000 (lunchtalks, conferences, other ideas, etc)

Funding Eligibility • Student Interest Groups • Individual/Group of students + faculty advisor(s) • Food – lunch talks, mixers, social events • Conference – student interest groups • Non-food, non-conference – else

Deadlines • ALWAYS 11: 59 pm of the last Tuesday of a month. • Budget Committee normally meets on 1 st Tuesday of every month. • If event takes place on or after 2 nd Tuesday of a month, then app is due on last Tuesday of preceding month. • If event takes place before 2 nd Tuesday of a month, then app is due two months back. Event on/after 2 nd • Submitting 6 weeks before an event Tuesday of month will always meeting the deadline. Event before 2 nd Tuesday of month

Before submitting proposals: • For SIGs: use your SAO funding first • Seek funding from other appropriate sources • Post event to Medical Student Calendar with “MSC Funding Pending” in the title • Start collecting RSVPs • Reserve the appropriate space • Notify your faculty member of this event • Budget Committee will not retroactively fund any application items

After the event takes place: • Submit Follow Up Form to Budget Chair & Mary Ann Triest • Submit Program Evaluation form to Mary Ann Triest • Submit Reimbursement Form (if applicable) • • Submit original itemized receipts Submit debit/credit card statement Include list of attendees Sales tax and reasonable tip may be included • These 3 forms are included in each proposal. • Funding not claimed by June 30 of academic year is forfeited

Special considerations • Food • You may purchase food yourself and seek reimbursement or SAO will order and pay for the food • BC funds up to $6. 50 per attendee, up to 50 people (Max is $325) • Must submit typed, alphabetized RSVP list after event

Special considerations • Conference • Must seek funding from organizer of conference • Submit screenshots of lodging, airfare, and registration costs • Max budget for in-state travel: $650/student • Max budget for out-of-state travel: $800/student • Max budget: $2500/SIG • Head coordinators listed with SAO, national officers, and voting delegates (up to 3 total persons)

Special considerations • Reimbursements must be submitted within 21 days of the event! • Outstanding event – SIGs can apply for funding for an extra event; must be unique • Weeklong collaborative events – ≥ 2 SIGs planning ≥ 3 events may apply for one extra lunch talk • If your proposal is denied and you would like to appeal the decision, please email the Budget Committee Chair for an appeal form

Funding Proposal Forms • Go to the Gryphon MSC page

Funding Proposal Forms

Co-funding section is required! Application will be automatically returned if not filled out!

Attach print-out of pre-searched air flights and hotel costs from best deal website.

Contact Us Student Leadership • Budget Chair: Casey Weiser, MS 4 cweiser@mednet. ucla. edu • MS 2 Treasurer: Max Wang mmwang@mednet. ucla. edu • MS 2 VP: Sarah Andebrhan sandebrhan@mednet. ucla. edu SAO • Mary Ann Triest mtriest@mednet. ucla. edu

Questions?