DG ERC UNCLASSIFIED DIRECTORS GENERAL EVENT RESPONSE COMMITTEE

DG ERC UNCLASSIFIED DIRECTORS GENERAL EVENT RESPONSE COMMITTEE (DG ERC) MEETING December 20, 2017

DG ERC UNCLASSIFIED AGENDA ITEM #1 WELCOME / ROUND TABLE INTRODUCTIONS 1

DG ERC UNCLASSIFIED AGENDA ITEM #2 APPROVAL OF RECORD OF DECISION Meeting of November 15, 2017 Ø Review of November 15 Action Items Ø Follow Up 2

DG ERC UNCLASSIFIED AGENDA ITEM #3 Presenter: Mario Boily, DG ERC Chair CURRENT EVENTS: UPDATES 3

DG ERC UNCLASSIFIED AGENDA ITEM #4 Presenter: Michelle Segger, TBS CIFER – updates Micro Missions and GC surge capacity Presenter: SSC migration process GCSI 4

UNCLASSIFIED Surge Capacity Process using GCconnex DATE: December 20, 2017 RDIMS No. : 2420384

Background UNCLASSIFIED ● Recent national and international operations (Operation Syrian Refugees, 2016 Northern Alberta Wildfires, 2017 Spring Flooding in Ontario and Quebec) of unusual scope and long, often over lapping, durations have revealed operational limitations linked to staffing levels. ● The GOC currently has a non official mechanism in place for surge capacity during these periods, in partnership with Public Safety Canada (PS), Treasury Board Secretariat (TBS) and other government departments (ODGs). ● 2016 Public Safety Audit of the GOC identified the need to clarify and formalize processes around surge capacity within PS and from other federal departments and agencies. RDIMS No. : 2420384 6

Surge Capacity: Functional Needs UNCLASSIFIED ● Surge capacity is required to augment operational needs when multiple events are ongoing, and during events of intense activity and long duration. ● Ideally, surge capacity personnel should be able to contribute to event operations upon arrival to the GOC. ● Experience from previous events has indicated that candidates for surge capacity should be categorized based on the candidates skills and work experience according to the following functional areas of need: Administration / Info Management; Briefing Support; Logistics and Planning; and, Emergency Communications. RDIMS No. : 2420384 7

Surge Capacity: Use of GCconnex UNCLASSIFIED ● GCconnex is the Government of Canada’s professional social networking platform: Easy access with a Government of Canada network and email; Ideal platform from which to communicate whole of government initiatives, such as the need for surge capacity; Easily adapted to fulfill surge capacity needs enterprise wide. ● The Opportunities Platform, within the Jobs Marketplace on GCconnex, can link potential surge capacity personnel to ‘micro missions’: Short term, voluntary and task based; No formal HR process; no funds exchanged, employee remains in home organization, and substantive position; Additional information at www. gcpedia/gc/ca/wiki/Micro Missions. RDIMS No. : 2420384 8

Benefits of using GCconnex for Surge Capacity ● Not a formal HR process: UNCLASSIFIED Personnel can move in and out of the GOC as surge capacity with very little administrative burden; No funds exchanged; No need for LOAs/MOUs between organizations. ● Built in flexibilities will allow us to customize as needed: Closed groups and sub groups can be created/customized according to need; Requirements (i. e. training, functional areas of expertise) can be customized according to the organization’s needs; Multiple organizations can participate and pull from the inventory. ● Tool to communicate with employees enterprise wide already developed and in operation; limits draw on resources for users. RDIMS No. : 2399826 9

GOC Surge Capacity Process UNCLASSIFIED ● The GOC surge capacity process will involve three phases: Phase 1: Inventory Recruitment Process Phase 2: Inventory Maintenance and Training Phase 3: Surge Capacity Mobilization RDIMS No. : 2420384 10

Phase 1 – Inventory Recruitment Process UNCLASSIFIED RDIMS No. : 2420384 11

Phase 2 – Inventory Maintenance and Training UNCLASSIFIED RDIMS No. : 2420384 12

Phase 3 – Surge Capacity Mobilization UNCLASSIFIED RDIMS No. : 2420384 13

Annex C – Sample Call-out UNCLASSIFIED Dear Colleague, The Government Operations Centre (GOC) has stood up an event team to coordinate the federal response related to xxx As a member of the closed Event Response Group on GCconnex, we are turning to you because you have expressed an interest in participating in GOC operations when surge capacity is required. You have also demonstrated that your skills and competencies correspond to the needs of this operation and that you have completed the required training. Currently, we are looking for employees with xxxxx skills to support xxxx functional areas, as well as clerical and administrative staff. You must be willing to commit to work extended hours for a minimum period of two weeks. Operations are expected to run 12+ hours/day, seven days/week. You may also be asked to work on weekends and holidays. Your home organization will continue to cover your salary and overtime costs, and the collective agreement of your substantive position will continue to apply during the period you are in the GOC. Please speak with your manager about this micro mission opportunity and obtain their approval. We look forward to hearing from you in the next 24 hours. Please copy your manager in your communication with us as a means of indicating their approval. GOC | COG RDIMS No. : 2399826 14

Intra- and Inter-departmental Surge Capacity UNCLASSIFIED ● GCconnex will be used for both intra and inter departmental surge capacity. Intra departmental Surge Capacity ● PS Communications will assist with developing messaging to be disseminated through Info. Central and DMO to promote opportunities to volunteer for the surge capacity inventory using GCconnex. Inter Departmental Surge Capacity ● PS Communications will assist with developing messaging to be disseminated through the Inter departmental Emergency Communications Group and Senior Management Inter departmental groups to promote opportunities to volunteer for the surge capacity inventory on GCconnex. RDIMS No. : 2420384 15

Corporate Considerations Finance UNCLASSIFIED ● home organizations will be expected to continue to pay their employee’s salary, travel, and overtime costs. ● Other federal departments and agencies with employees working at the GOC as surge capacity for a specific event will be expected to track travel and overtime expenses related to the specific event. HR ● As ‘micro missions’ are an informal, task based and time limited arrangement, there are no formal HR considerations in this arrangement. ● HRD may be asked to become part of the Surge Capacity Team at the GOC, depending upon event size and intensity. Security ● Candidates for surge capacity will be pre screened to ensure Secret clearance. RDIMS No. : 2420384 16

Way forward ● Briefing to and approval from Senior Management. UNCLASSIFIED ● Connect with employee representation organizations to brief on process and its relevance to ‘shift work’ provisions in collective agreements. ● Collaborate with PS Communications to socialize GOCs Surge Capacity GCconnex process intra and interdepartmentally. ● Establish Surge Capacity Team within the GOC: engagement with DSO regarding continued collaboration on pre screening procedures; Upon approval, post micro mission opportunity; Manage inventory and GCconnex closed Event Response Group; Coordinate with GOC Admin Group and Event Teams as required. RDIMS No. : 2420384 17

DG ERC UNCLASSIFIED AGENDA ITEM #5 Presenter: Éric Laliberté, CSA Capabilities in support of Government of Canada responses to events 18

Capabilities in support of GC coordinated responses to events Eric Laliberté Director General, Space Utilization 2017 12 20

Observing Earth Observation with RADARSAT-2

Earth Observation Applications Announcement of opportunity for Science and Operational Applications Research, contribute to Open Data, support RCM Data Utilization and Applications development with user departments. 21

Solar-Terrestrial Science 22

RCM will provide increased Arctic and Maritime Coverage Current coverage with RADARSAT-2 Coverage with RCM • Major gaps in maritime approaches • Northwest Passage (NWP) coverage also incomplete • Canadian land mass coverage lacking • Coverage of NWP up to 4 times daily • Minor gaps in East and West maritime zones (completed on next day) • Land mass coverage virtually complete

Crystal Serenity – Northwest Passage Cruise 2016 RADARSAT-2 Monitoring AIS data courtesy of DND Credit: K. Jackson & Crystal Cruises 24

Tele-epidemiology and risk estimation of microbial contamination of surface water • We cannot observe microbes from space but it is possible to characterize source factors as well as environmental conditions involved in their transport and transmission through teledetection. Produit par l’Agence de santé publique du Canada 25

Committee on Earth Observation Satellites (CEOS) • WGCap. D: The Working Group on Capacity Building & Data Democracy • WGClimate: The CEOS/CGMS Working Group on Climate • WGCV: The Working Group on Calibration & Validation • WGDisasters: The Working Group on Disasters • WGISS: The Working Group on Information Systems & Services 26

International Charter Space & Major Disasters CSA is one of the founding member. 27

Earthquake Barrow Strait, East of Resolute, NU. Radar Composite Showing Ice Change Between January 8 -10, 2017 The Nunavut Government contacted CSA after an Earthquake, fearing for the safety of hunters and tourists traveling on the ice. By chance, a RADARSAT-2 image was acquired 3 minutes before the event. The overlay with subsequent images shows no apparent cracks in the ice. Km 5. 8 Magnitude Earthquake Sunday, January 08, 23: 47 UTC Data Sources: RADARSAT-2 Data and Products © MDA (2017) Sentinel-1 A SAR data by European Space Agency (ESA) Produced by the Canada Centre for Mapping and Earth Observation (CCMEO), January 11, 2017.

Charter Entities Board Executive Secretariat On-Duty Operator (ODO) Governing Body Administrative oversight, policy decision making Executive Entity Implementation (Activations, operational development) 24/7 Emergency Call Reception 24/7 Emergency Management Emergency on-Call Operator (ECO) Information collection, Acquisition/Archive Plan (AAP) development, Weekly rotation between members Project Manager (PM) End-to-end Activation management VAP Agency or external service providers for value-adding and information products Mission Planning Personnel (MPP) Agency Staff execution of data acquisition plans

CSA Individuals Involved in Charter Board: A. Mahmood (retired, being replaced by G. Kroupnik) Executive Secretariat: C. Giguère Emergency on-Call Operator (ECO): É. Arsenault, J-M. Fournier, S. Schaller, D. Bujold, R. Pietsch Project Manager: C. Giguère (to be replaced by TBD) Mission Planning Personnel (MPP): É. Arsenault, J-M. Fournier, S. Schaller, D. Bujold, R. Pietsch Administrative support: M. Bennett (previously A. Mc. Guire and S. Arès) Communications Rep: M-F. Fortier (not on picture) 30

Space Debris Progression 31

New Space Credit: Airbus Group

Observation de la Terre avec RADARSAT 2

Applications de l’observation de la Terre Préparer un avis d’offre de participation dans le cadre du programme de Recherche sur les applications scientifiques et opérationnelles, contribuer aux données ouvertes, soutenir le développement d’applications en vue de l’utilisation des données RCM avec les ministères utilisateurs. 35

Science Soleil-Terre 36

MCR augmentera la couverture de l’Arctique et des côtes Couverture actuelle RADARSAT-2 • Manques significatifs pour les approches maritimes • Couverture incomplète pour le Passage du Nord Ouest Manque de couverture des zones terrestres Couverture future avec MCR • Observation du Passage du Nord Ouest jusqu’à 4 fois par jour • Manques mineurs pour les zones maritimes (comblés le jour suivant) • Observation quasi complète des zones terrestres

Crystal Serenity - Passage du Nord-Ouest 2016 RADARSAT-2 AIS data courtesy of DND Credit: K. Jackson & Crystal Cruises 38

Télé-épidémiologie et estimation des risques de contamination microbienne des eaux de surface • Nous ne pouvons observer les microbes de l’espace, mais il est possible de caractériser par télédétection les facteurs sources ainsi que les déterminants environnementaux impliqués dans leur transport et leur transmission. Produit par l’Agence de santé publique du Canada 39

Comité sur les satellites d’observation de la Terre (CEOS) • WGCap. D: The Working Group on Capacity Building & Data Democracy • WGClimate: The CEOS/CGMS Working Group on Climate • WGCV: The Working Group on Calibration & Validation • WGDisasters: The Working Group on Disasters • WGISS: The Working Group on Information Systems & Services 40

Charte internationale Espace et catastrophes majeures L’ASC est un des membres fondateur. 41

Tremblement de Terre Détroit de Barrow, à l’Est de Resolute, NU. Légende Composé Radar montrant le déplacement des glaces entre le 8 et 10 janvier, 2017 Le Gouvernement du Nunavut a contacté l’ASC suite à un tremblement de terre craignant pour la sécurité des chasseurs et des touristes qui circulent sur la glace. Par chance, une image RADARSAT-2 fut acquise 3 minutes avant l’événement. La superposition d’images subséquentes ne montre pas de fissures apparentes. 8 janvier (RADARSAT 2) (avant l’événement) 9 janvier (Sentinel 1 A) 10 janvier (Sentienel 1 A) Déplacement des glaces Km Tremblement de Terre 5. 8 de Magnitude Dimanche, 8 janvier, 23: 47 UTC Source des données: RADARSAT-2 Données et Produits © MDA (2017) Sentinel-1 A données ROS par l’Agence spatiale européenne (ESA) Produit par le Centre canadien de cartographie et d’observation de la Terre (CCCOT), 11 Janvier, 2017.

Entités de la Charte Conseil Secrétariat exécutif Instance dirigeante Suivi administratif, prise de décision politique Entité exécutive Implémentation (activations, développement opérationnel) Opérateur de service Réception d’appel d’urgence 24/7 Opérateur d’urgence sur appel Gestion des urgences 24/7 Collecte de l’information, élaboration du plan d’acquisition/archivage, rotation hebdomadaire entre les membres Gestionnaire de projet Gestion de l’activation bout en bout VAP Agence ou fournisseurs de services externes à valeur ajoutée et produits d’information Planificateur de mission Mise en oeuvre des plans d’acquisition de données

Employés de l’ASC impliqués dans la Charte Conseil: A. Mahmood (retraité - remplacé par Guennadi Kroupnik) Secrétariat exécutif: C. Giguère Opérateurs d’urgence sur appel: É. Arsenault, J-M. Fournier, S. Schaller, D. Bujold, R. Pietsch Gestionnaire de projet: C. Giguère (sera remplacée - TBD) Planificateurs de de mission: É. Arsenault, J-M. Fournier, S. Schaller, D. Bujold, R. Pietsch Support administratif: M. Bennett (previously A. Mc. Guire and S. Arès) Représentante des Communications: M-F. Fortier (not on picture) 44

Débris spatiaux Progression des débris spatiaux 45

New space Credit: Airbus Group

DG ERC UNCLASSIFIED AGENDA ITEM #6 Presenter: Stephanie Durand, PS, POD DG Response/Policy Committees 49

Directors General-Level Governance Adjustment in Emergency Management Directors General Event Response Committee – December 20, 2017 RDIMS: 2359012 50

Objective • To seek endorsement for streamlining the Directors General Event Response Committee (DG ERC) and the Directors General Emergency Management Policy Committee (DG EMPC) to form the Directors General Emergency Management Committee (DG EMC) - a single DG level forum that will manage operational response efforts and occasional emergency management (EM) policy/program initiatives. 51

Background • Both DG ERC and DG EMPC provide a forum to coordinate a whole-of-government approach to EM in Canada while advancing priority initiatives in a consensus-based manner. Both committees exercise leadership on a broad range of horizontal initiatives while facilitating interdepartmental collaboration. • While the synchronization between EM policy/programs, and response operations is clear across the federal family, the overlap of membership and agenda items between the DG EMPC and DG ERC has introduced a level of engagement fatigue on its members. • Public Safety (PS), the Government Operations Centre (GOC), and Environment and Climate Change Canada (ECCC) have begun exploring innovative options to streamlining and improving EM committees while stimulating more holistic discussions around the table on horizontal and ongoing institutional priorities. 52

Scope and Implementation of DG EMC • DG EMC agendas are proposed to be primarily operational in nature, occasionally incorporating EM policy/program initiatives. Any items that require subsequent approval would continue to be raised at the Assistant Deputy Ministers EMC (ADM EMC) by the respective DG EMC co-chair. • It is proposed that DG EMC retain DG ERC’s current business cycle. o Meetings would occur on the second or third Wednesday of each month. o Ad-hoc meetings would be called on an as-needed basis to address emerging issues. 53

Proposed Membership for DG EMC • The membership of DG EMC would reflect the current membership of DG ERC. However, when meetings occur that involve policy/program issues, the following federal institutions would be invited to DG EMC: o Canadian Nuclear Safety Commission (CNSC), Canada Revenue Agency (CRA), Correctional Services Canada (CSC), Defence Research and Development Canada (DRDC), Infrastructure Canada (INFC), and Employment and Social Development Canada (ESDC). o The proposed membership list can be found at ANNEX A. • The proposed DG EMC committee would be comprised of two co-chairs as currently denoted in the DG ERC Terms of Reference: the GOC, and (presently) Global Affairs Canada. o The two co-chairs would meet bilaterally in advance of DG EMC meetings to discuss the strategic goals of each session. o For meetings involving policy/program initiatives, the co-chair position will extend to the DG, Policy and Outreach Directorate for those specific agenda items. All three co-chairs would gather prior to the DG EMC meetings date to collectively discuss what will be tabled. 54

EM Governance Structure • The amalgamation of these two committees would have DG EMC replace DG ERC within the EMC governance structure thereby making DG EMC and the Interdepartmental Committee on Search and Rescue (ICSAR) the two committees to formally report to ADM EMC (ANNEX B). • DG EMC would retain the current reporting relationship that DG ERC has with all ADM level committees relating to EM, such as ADM National Security Ops and ADM Cyber, as supported on an issue specific basis. o ADM EMC would be leveraged when policy/program focused agenda items require ADM level approval. 55

Next Steps • ADM EMC endorsement of DG EMC (early 2018) • Circulate and collect feedback secretarially from DG EMPC and DG ERC members on the draft DG EMC Terms of Reference and address questions and concerns (early 2018) • Implementation of DG EMC (by March 31, 2018) 56

Annex A: Proposed Membership List Standing Membership Member Institutions To Be Invited for Agenda Items Regarding Policy/Program Issues Public Safety Canada (PS) (co-chair) Canadian Space Agency (CSA) Indigenous and Northern Affairs Canada (INAC) Privy Council Office (PCO) Global Affairs Canada (GAC) (co-chair) Canadian Security Intelligence Service (CSIS) Innovation, Science, and Economic Development Canada (ISED) Public Health Agency of Canada (PHAC) Canada Revenue Agency (CRA) Agriculture and Agri. Food Canada (AAFC) Communications Security Establishment Canada (CSEC) Integrated Terrorism Assessment Centre (ITAC) Public Services and Procurement Canada (PSPC) Correctional Services Canada (CSC) Canada Border Services Agency (CBSA) Environment and Climate Change Canada (ECCC) Justice Canada (Justice) Royal Canadian Mounted Police (RCMP) Canadian Coast Guard (CCG) Fisheries and Oceans National Defence Canada (DFO) (DND) Shared Services Canada (SSC) Canadian Food Inspection Agency (CFIA) Canadian Heritage Health Canada (HC) Natural Resources Canada (NRCan) Transport Canada (TC) Parks Canada (PC) Treasury Board Immigration, Canadian Nuclear Safety Commission (CNSC) Infrastructure Canada (INFC) Defense Research and Development Canada (DRDC) Employment and Social Development Canada (ESDC) 57

Annex B: Proposed Governance Structure for EM in Canada 58

DG ERC UNCLASSIFIED AGENDA ITEM #7 Presenter: Jeff Mailhiot, PS, POD GOC Review: Update 59

DG ERC UNCLASSIFIED AGENDA ITEM #8 DATE OF NEXT MEETING Proposed: January 17, 2018 60

DG ERC UNCLASSIFIED AGENDA ITEM #9 NEXT STEPS AND CLOSING REMARKS 61

DG ERC UNCLASSIFIED CONTACT INFORMATION DG ERC Chair, Mario Boily DG ERC Co Chair, Reid Sirrs Mario. Boily@canada. ca Reid. Sirrs@international. gc. ca 613 991 7087 343 203 2648 DG ERC Secretariat ps. dgeventresponsecommittee dgducomitedegestiondelintervention. sp@canada. ca 613 991 5215 62