Developing Oral and Online Presentations Copyright 2010 Pearson

Developing Oral and Online Presentations Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall 1

Building Your Career with Oral Presentations Display Your Skills Think on Your Feet Grasp Complex Issues Handle Challenges Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall 2

The Three-Step Process Planning Writing Completing Analyze Situation Adapt to the Audience Revise Gather Information Select Medium Get Organized Compose the Message Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Master Delivery Prepare to Speak Overcome Anxiety 3

Planning the Presentation Analyze the Situation Gather Information Select the Medium Organize the Information Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall 4

Analyzing the Purpose Inform Persuade Collaborate Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall 5

Analyzing the Audience Supportive Uninterested Interested But Neutral Apprehensive Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Hostile 6

Selecting the Right Medium In-Person Presentations Web-Based Presentations Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall 7

Organizing the Presentation Main Idea Scope Approach One Message Constraints Direct Audience Needs Expectations Indirect Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall 8

The Presentation Outline • State your purpose and main idea • Organize your points and sub-points • Identify major points throughout • Plan transitions between sections • Prepare bibliography and sources • Choose a compelling title Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall 9

The Speaking Outline Simplify Planning Outline Select Key Words Add Delivery Cues Arrange Your Notes Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall 10

Writing the Presentation Adapting to the Audience Composing the Presentation Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall 11

Adapting to the Audience Small Groups Large Audiences Casual Style Formal Style Encourage Participation Control Participation Simple Visuals Multimedia Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall 12

Presentation Introduction Arouse Interest Build Credibility Preview Message Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall 13

Presentation Body Connect Ideas Capture Attention Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall 14

Presentation Close Restate Points Describe Steps Finish Strong Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall 15

Effective Visual Aids Create Interest Visualize Ideas Increase Variety Promote Learning Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall 16

Types of Visual Aids Electronic Presentations Chalkboards and Whiteboards Overhead Transparencies Flip Charts Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Other Visuals 17

Creating Effective Slides Readable Content Modified Graphics Design Elements Animation and Effects Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall 18

Writing Readable Content One Concept Under 25 Words Short Phrases Parallel Grammar Active Voice Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Visual Aids 19

Designing Slide Graphics Simplify Visuals Highlight Key Points Fewer Details Clear Visual Paths Shorter Elements Logical Layouts Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall 20

Selecting Design Elements Color Schemes Background Elements Foreground and Artwork Fonts and Type Styles Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall 21

Animation and Effects üFunction vs. decoration üTransitions and builds üAction buttons/hyperlinks üMultimedia elements Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall 22

Online Presentations Advantages Disadvantages Cost Savings Limited Feedback Convenience Technology Issues Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall 23

Online Presentation Tips Send Preview Materials Keep Content Simple Consider the Audience Get Feedback Often Ensure Compatibility Allow Plenty of Time Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall 24

Completing Presentations Finalizing Slides and Support Practicing Your Delivery Preparing to Speak Overcoming Anxiety Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Handling Questions 25

Finalize Slides and Support Title Slides Agenda Slides Navigation Slides Printed Handouts Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall 26

Preparing to Speak Memorizing The Speech Reading a Printout Speaking From Notes Purpose Audience Speaking Occasion Subject Matter Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall 27

Practicing Your Delivery Present Naturally Rehearse the Speech Check the Equipment Introduce the Slides Track Your Time Anticipate Questions Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall 28

Overcoming Anxiety ü Prepare and practice ü Stay positive ü Visualize success ü Take deep breaths ü Be ready Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall 29

Overcoming Anxiety ü Get comfortable ü Don’t panic ü Stay focused ü Make eye contact ü Keep going Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall 30

Responding to Questions Anticipate Questions Focus on Questioner Respond Appropriately Maintain Control Survive the Hot Seat End the Presentation Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall 31