DEVELOPING OPEN ACCESS AND RESEARCH DATA MANAGEMENT POLICY

DEVELOPING OPEN ACCESS AND RESEARCH DATA MANAGEMENT POLICY Hannah Lloyd-Jones, Open Access and Data Curation Team

CONTEXT International Open Access movement Government push for transparency and cost-efficiency RCUK and other funders’ policies EPSRC Finch Report JISC funding Other HEIs’ policies

BENEFITS – RESEARCH DATA MANAGEMENT Short-term: ü Increases efficiency. ü Saves time and effort. Long-term: ü Data preservation and re-use. ü Easier sharing and collaboration. ü Allows others to build on research. ü Raises visibility and research profile.

BENEFITS – OPEN RESEARCH ü ü ü Impact: OA research cited more frequently. Research lifecycle can be accelerated: published, read, cited, built on. Public good: sharing scholarship and intellectual wealth.

THE OPEN EXETER PROJECT Embedding good practice in research data management Promoting materials openness of research

DAF SURVEY AND INTERVIEWS 1 284 responses to survey. Included all types of researcher from PGR students to professors from all six academic colleges based at all three of the University’s campuses in Exeter and Cornwall. Follow up interviews with over 50 academics and professional services staff from within the University’s central services and individual colleges.

DAF SURVEY AND INTERVIEWS 2 Number of Responses By College 46 37 The Business School College of Engineering, Mathematics and Physical Sciences (CEMPS) 55 41 College of Humanities (CHUMS) College of Life and Environmental Studies (CLES) College of Social Sciences and International Studies (SSIS) 59 46 Peninsula College of Medicine and Dentistry (PCMD)

CURRENT ISSUES Lack of visibility: limits potential for reuse Inaccessibility: duplication of effort; prevents others building on research Understanding funders’ policies on OA and data management Loss of data Research group level guidelines

PREVIOUS SITUATION No central guidance on research data management No central data store or registry for data No institutional requirement for OA publishing Thesis deposit mandatory for PGRs

SOLUTIONS Technical Development Training Policy Development

POLICY TASK AND FINISH GROUP Broad group including: Directors of Research Library staff RKT staff Legal Services Staff Ethics Officer University Records Manager Assistant College Manager for Research Representative from the Academic Staff Association

TIMELINE Policy development 2 month consultation period Incorporation of feedback Approval Implementation

THEMES AND ISSUES Linking OA to publications with research data management and OA to data Level of detail Defining responsibilities Balancing use of institutional repository with discipline-specific repository

PGR THEMES AND ISSUES Separate policy covering PGR data and publications Mandates deposit if required by funder; encourages in other cases Annual data health check with supervisor Clarifies supervisor and student responsibilities Funding OA publishing

FUTURE ISSUES Live procedural/guidance document See Open Access FAQs Service costs and sustainability Procedures for institutional OA block grant

Any Questions?

CONTACTS Open Exeter web site: http: //ex. ac. uk/b. Q Project team: http: //ex. ac. uk/dp RDM policies: http: //ex. ac. uk/dq Exeter repositories: http: //ex. ac. uk/dr Blog: http: //ex. ac. uk/bj Twitter @Open. Exeter. RDM Facebook: www. facebook. com/openexeterrdm