Developing Effective Presentations Katy Miley R 7 OSC

Developing Effective Presentations Katy Miley, R 7 OSC 16 th Annual OSC Readiness Training Program www. trainex. org/osc 2013

Effective Communication Points u Practice listening skills u Know your information § Do your research u Know your communication objectives § Outline your goals u Know your audience § Speak to their interests u Know your message § Format information and goals for target audience u Know your communication techniques § PPT, Handouts, Flip Charts, Fact Sheets 16 th Annual OSC Readiness Training Program www. trainex. org/osc 2013 1

Pertinent Information u Do your research § Understand past site history § Discuss current activities § Prepare simple data tools • Graphs • Charts § Correlate statistics with real world examples to give perspective u Organize your information § Chronological, spatial, causal, problem/solution, topical u Use pictures 16 th Annual OSC Readiness Training Program www. trainex. org/osc 2013 2

Communication Objectives u Develop a mission statement for your communication objectives § Tailor your presentation to your objectives u What do you want the audience to do? § § Understand Mobilize Appreciate Choose u “If you don’t know what you want to achieve in your presentation your audience never will. ” - Harvey Diamond 16 th Annual OSC Readiness Training Program www. trainex. org/osc 2013 3

Speak to your Audience u Research your community information § § § Population demographics Local politics and area history Educational backgrounds Audience agenda Personal values u Understand community concerns § Environmental § Health based § Financial 16 th Annual OSC Readiness Training Program www. trainex. org/osc 2013 4

Handling Contentious Issues u Keep a consistent message u Say what you know u Anticipate difficult questions § Be honest about what you don’t know § If you offer to follow up…do so • Referral to other resources or staff • Web postings • Emails § Build trust 16 th Annual OSC Readiness Training Program www. trainex. org/osc 2013 5

Communication Techniques u Power Point § Useful to organize your message § Minimize information on each screen § Avoid paragraphs and long sentences • Only list key points § § Avoid animation and sounds Avoid reading from the slides Use pictures and color Use big type/clear font 16 th Annual OSC Readiness Training Program www. trainex. org/osc 2013 6

Communication Techniques u Flip Charts § § § Useful to record audience input Write neatly/write big No light colored markers Pause speaking to write, or use a volunteer Use handouts instead of flip charts for extensive information 16 th Annual OSC Readiness Training Program www. trainex. org/osc 2013 7

Communication Techniques u Handouts § Useful for take-home message § Provide pertinent handouts as you proceed • Timing is everything § Number your handouts § Direct audience to specific info as needed § EPA fact sheets can be useful handouts 16 th Annual OSC Readiness Training Program www. trainex. org/osc 2013 8

Presentation Tips-Structure u Presentation structure matters § Build a strong open and close § Tell a cohesive story § Use functional building blocks • • • Case studies Statistics Illustrations/pictures Props Analogies 16 th Annual OSC Readiness Training Program www. trainex. org/osc 2013 9

Presentation Tips-Delivery u Practice out loud u Collect and use your own stories and anecdotes u Give real examples for perspective u Details make the difference u Don’t apologize u Study other speakers u Be conversational § Audiences respond to a good story 16 th Annual OSC Readiness Training Program www. trainex. org/osc 2013 10

Presentation Tips-Comfort Zone u Fear of public speaking is normal u You know your site best u Prepare and practice u Consider body language § § Eye contact is important Don’t fiddle Don’t hide behind the podium Slow down 16 th Annual OSC Readiness Training Program www. trainex. org/osc 2013 11

Quotes u “The human brain starts working the moment you are born and never stops until you stand up to speak in public. ” ~ George Jessel u The best way to sound like you know what you're talking about is to know what you're talking about. ~Author Unknown 16 th Annual OSC Readiness Training Program www. trainex. org/osc 2013 12