Developing a Sustainable Procurement Policy and Strategy EAUC

Developing a Sustainable Procurement Policy and Strategy EAUC – EAF Programme

EAF Programme n Background q q Three year project Reducing negative environmental and social impacts through purchasing Steering group, partners from Further Education and Higher Education Training n n n Train the trainer Policy and strategy development Risk based approach to procurement Supplier engagement Social issues in procurement

Developing a Sustainable Procurement Policy Agenda 09. 00 09. 30 10. 45 11. 30 12. 00 Introductions and objectives Sustainable procurement policies Break Sustainable procurement strategy Taking this forward Action Planning Close

Developing a Sustainable Procurement Policy n Format and style of workshops q q Interactive Informal Varied Proactive

Developing a Sustainable Procurement Policy Objectives n Develop a shared understanding of what a good Sustainable Procurement Policy looks like n Review good practice n Identify opportunities to move our institution forward

Developing a Sustainable Procurement Policy n Sustainable Procurement Policy q q q Who is the audience? What does it do? What does it look like?

Developing a Sustainable Procurement Policy n Who is the audience? q q q Senior management Suppliers and contractors Internal customers (of purchasing) e. g. budget holders Employees (within purchasing & outside) Any other stakeholder

Developing a Sustainable Procurement Policy n What does it do? Informs targets and strategy Reflects key impacts Reflects business priorities Stimulates action Gets buy In and support Shows intent

Sustainable procurement policy! What does it look like?

Developing a Sustainable Procurement Policy n Using your skills, knowledge and experience q q Read and review 3 of the example policies Highlight key content and themes Produce a checklist to complete a high quality policy Be prepared to report back to another group

Feedback! Policy Review Exercise

Developing a Sustainable Procurement Policy n Putting the policy into practice q q q Supported / signed off at the highest possible level Regularly revisited and updated the institution becomes more experienced Should be widely disseminated

Developing a Sustainable Procurement Policy n Putting the policy into practice q q q Those involved in procurement should have an in depth introduction to the policy Supporting information should be made available to help implementation Progress should be monitored, how are people using the policy? Can it be improved?

Developing a Sustainable Procurement Policy n Summary q q q Develop one or reflect the objectives in existing policy Get buy in and commitment Communicate it Support staff implement is with guidance and workshops Review and update with experience

Developing a Sustainable Procurement Strategy

Developing a Sustainable Procurement Strategy n n n What have you got in place already? What should your strategy include? What steps do you need to take?

Developing a Sustainable Procurement Strategy n What have you got in place? q q Has a cross functional team been set up to develop and implement a strategy? Has an environmental / social / profile risk assessment been completed? Has a specific contracts risk register been compiled? Has the organisation documented a sustainable purchasing policy? n Has this been communicated

Developing a Sustainable Procurement Strategy n What have you got in place? q q q Centralised versus decentralised purchasing What major projects or purchases are on the horizon Outsourcing of services – what are the opportunities

Developing a Sustainable Procurement Strategy n What should your strategy include? q q Introduction – why sustainable procurement is needed, drivers and the issues Guiding principles – what is the strategy trying to achieve, links with the values and mission of your organisation. Roles and responsibilities, commitment

Developing a Sustainable Procurement Strategy n What should your strategy include? q Strategy – outlines how the program will be implemented, a process description of what you are going to do when. n q q Relate to existing procurement practice and process rather than creating new ones Work plan – providing timescales, specific implementation steps, SMART Funding and staffing – who and how much time it is going to take

Developing a strategy Review Exercise

Developing a Sustainable Procurement Strategy n What steps do you need to take? q q q Put a team together – cross functional Get high level support and commitment Analyse purchasing practice n Baseline audit should do this n q q q Evaluate supplier base? Resources in place Risk analysis of the goods and services you procure Develop guidance to support implementation – to integrate into procurement process Communicate it internally and externally Monitor and review

Many thanks Jimmy Brannigan jbrannigan@esdconsulting. co. uk