Developed By Roberta Rios RAC Extension Home Economist

Developed By Roberta Rios, RAC Extension Home Economist. Revised 2005.

What Are Record Books Used For? Look at member accomplishments in: 1. Project Work 2. Leadership 3. Citizenship 4. Award project pins & Special Awards at Annual Awards Program

Why Keep Records? To record what you did…. • • • Your project goals. Action you took on your goals. Did I meet my goals? (evaluate) Did I help other people? (Citizenship) Leadership assumed. Awards, trips, scholarships.

Getting Started… Complete Project Record Sheets Collect and organize 4 -H pictures Get a Record Book cover Get subject dividers Pick a photo of yourself Outline your 4 -H story To ensure fairness in judging, everyone must compile the book in the same format.

The Introduction Page • Blank sheet of paper with – Your individual picture – Name – Age - Address - Club Name John Boy 12 years old P. O. Box 123 Happy Town, NM 87000 Lucky Clovers 4 -H Club

Section 1 County Standard Report Form • Available from County Extension Office, or your Club Leader (also as a Word document). • Answer all questions that apply. Let’s take a closer look….

Report Form continued • Asks for information about the member. • Fill in all of the blanks. • Must be signed by: – Member – Parent – Leader • Must be dated.

4 -H Elected/Appointed Leadership Definition: “Leadership” means taking the lead, but depends on including others to help. Words that describe Leadership include: Conducted Organized Planned Elected as. . Appointed as. . Served on… Taught

4 -H Elected/Appointed Leadership Office or Committee Responsibility Secretary Take minutes of meetings Council Rec. Leader Lead group games Fundraising Committee Plan bake sale Level L C L 4 -H Volunteer Leadership Responsibility Organize Club Christmas Party Day Camp Jr. Leader County Fair Indoor Exhibits Helper Level L C C

4 -H Citizenship/Community Service Definitions: “Citizenship” is having a concern about something that affects your community, and doing something about it. “Community Service” is doing something, as an individual or as a group, to help your community (i. e. , school, church, neighborhood, town, etc. ).

4 -H Citizenship/Community Service Responsibility Organized Roadside Clean Up Distributed Voter Registration Information Baked Cookies for Nursing Home Residents Level L C L Non 4 -H Citizenship/Community Service Responsibility Donated canned goods for School Food Drive Member of the church choir Level L L

4 -H Activities • List chronologically beginning with the first of the 4 -H year (Oct. 1 – Sept. 30) • Designate level of participation: – “L” for local (club) – “C” for County – “D” for District – “S” for State For example…. .

4 -H Exhibits, Shows, Fairs, Tours, Camps and Others Activity Fair Photography Exhibit Pig School and County Fair Show NM Farm Museum County Camp Level C, S S, C S C Awards (4 -H and Other) Type of Award 1 st, BS, GC 1 st Reserve GC For What Received Photography Exhibit Pig Show Level C S C

4 -H Demonstrations and Talks Topic Level “Threading a Sewing Machine” “Why You Should Support 4 -H” “How to Give a Presentation” L, C, D L C All 4 -H Contests Consumer Decision Making Horse Judging Public Speaking – “Preserving Our Water” C, S L, C, D L, C, S

Section 2 4 -H Story • One side of paper only. • No more than 3 pages long. • Begin by introducing yourself. • Double check spelling and grammar. Think of it as though you’re talking to someone about what you did in 4 -H this year.

Story Writing Time!

Section 3 General 4 -H Pictures • Pictures of you involved in 4 -H: – Doing project work – Citizenship activity – In a leadership role – Receiving an award • On one side of the page. • No more than 3 pages of pictures. • Attach securely. Me and my 4 -H dog project • Briefly explain each picture with a caption.

Section 4 (Name of Project) Records • Use a divider for each Project • Complete and insert record sheet for that project. • Do not write a separate story, unless called for in project. • Insert project photo’s directly after record sheet (label photo’s with brief caption).

Section 5 Correspondence, Special Activities, News Clippings • It’s not necessary to have all of these, but you should have at least one. • Letters from Agents, Leaders, other adults. • Event programs. • Newsletter/news paper clippings showing your name, highlighted in red. • Certificates from 4 -H, school, church, etc. • DO NOT INCLUDE RIBBONS, MEDALS, ETC.

A 4 -H Record Book Should Be: • Neat • Complete as possible • Accurate • Report only current year activities • Report only most important activities • Completed by Member • Compiled in the required format.

How Is Your Record Book Judged? • • Cover and Dividers Individual Picture Report Form 4 -H Story General 4 -H Pictures Project Records Project Pictures Correspondence, Special Activities, etc. • Leadership, Citizenship, Community Service 5 points 5 20 20 5 5 15

Thanks For Coming! Remember…. Record Books Due on October 1 st