Developed by healthcare professionals for healthcare professionals Copyright

The Problem The loss of surgical instruments, incomplete or mislabeled sets in healthcare facilities results in inefficiencies, surgical delays, stress and lost revenue.

Background • High acquisition cost for specialty surgical instruments • Vendor provided sets need to be identified • Increased volume of cases requires quick turnaround time • Offsite reprocessing requires traceability • Rise in Surgical Site Infections

Case Trak 360 • Paperless – Track the set – Track the Steri. Tite container – Electronic count sheet visualization

Case Trak 360 • Instrument Tracking from decontamination to the operating room • Traceability from the instrument set to the patient • Prompts, SOPs and Visualization

The Purpose • To establish procedures for tracking surgical instrument sets and devices • To progress from manual to electronic data collection • To identify where sets and devices are in the process • To access reports to increase efficiencies • Enhance training and education • Optimize instrument inventory • To improve patient outcomes

Procedure • Each instrument set is assigned a unique bar code number. • Each employee is assigned a unique number. • Employees are trained to scan in their ID number and to scan each set into the system. • An administrator establishes the count sheet and reviews transaction reports. • A count sheet or pick list is displayed for correct assembly.

Scan Locations • • • Decontamination Prep and Pack Sterilization Inventory Case Cart Staging Area OR

Administrator Duties • • Creating the item dictionary Creating sets and adding devices Creating the Count Sheets Creating Assembly Instruction Sheets Establish priorities Managing the barcode creation Training staff

Adding to Item Dictionary • • • Name of instrument Vendor name Catalog number Description Slang Photo of Instrument The Item Dictionary shows detailed photos of an instrument to illustrate subtle features that may be unique to that instrument further certifying that the correct instrument is identified by assembly personnel.

Creating A New Set • • • Name of set Location Type of Packaging Process for Cleaning and Sterilization Device Identification Sterility Maintenance – Event Related – Time Dated

Creating A New Set

Add a Digital Image of the Set

Dashboard View

Dashboard View • Technicians can directly access information about the set or device – – where set is located where it is stored process steps how it was processed • The user can review assembly instructions or view specific devices at the set/device level

Case Trak 360 Features • • 360° Tracking throughout the facility Versatile and robust software architecture Easily customizable to fit your work flow Count Sheets, Assembly Instructions, Item Dictionary • Barcode Creation & Labeling • Repair Status, Out Date Tracking • And more…

Case. Trak 360 Benefits • Increased Patient Safety • Improve Instrument & Inventory Management • Efficient Decontamination & Sterilization Processing and Traceability • Loaner Tracking • Complete Kits and Correct Instruments • Shortened Training Periods and Learning Curves

Case. Trak 360 Benefits • Management Tools and Reporting • Streamlined Compliance with Directives • Improved Communication • Quality Control

Scan the Pack Scan the Container Scan the Pouch

Easy to Use

Advantages • • Easy to use Cost effective Simply “point and click” or touch screen Built in prompts and instructions Can be installed in any healthcare facility Start simply and add as needed Various optional modules to meet department needs including asset management, quality control and productivity options

Software Matrix • BASIC PACKAGE – – – – 360° Tracking software Secure User Interface Set and Device Tracking Label Creation Barcode Creation Count Sheets Assembly Instructions Case Cart Tracking • OPTIONS – Item Level Tracking at Prep & Pack – OR Scheduling – Productivity Reports – Implant Tracking – Education Module – Purchasing Interface – Web Browser Accessibility

Software Architecture GUI Interface API routines and Network Interface Drivers and output device handling Drivers and input device handling Case. Trak Database

Network Implementation

Hardware Requirements Option A • Server Configuration – Windows 7 Professional Edition SP 1 * (32 -bit) & Windows Server 2008 Standard Edition SP 2 * (32 -bit) & CPU: Dual Core, RAM: 2 GB, Hard drive: 80 GB • Workstation Configuration – CPU: 1 GHz or faster, RAM: 1 GB, 1024 x 768 or higher resolution video adapter and display. – Windows 8 Standard & Pro editions – Scanner and barcode fonts

Hardware Requirements Option B Server Configuration – Windows Server 2008 R 2 SP 1 * (64 -bit) & Windows 7 Professional Edition SP 1 * (64 -bit) & Windows Server 2008 Standard Edition SP 2 * (64 -bit) , CPU: Dual Core, RAM: 2 GB, Hard drive: 80 GB Workstation Configuration – CPU: 1 GHz or faster, RAM: 1 GB, 1024 x 768 or higher resolution video adapter & display. – Windows 7 Ultimate, Professional. – Scanners and barcode fonts

Workstation Locations Admin Workstation* Additional Workstations – Decontam – Prep & Pack* – Sterilization – Inventory – Case Cart Staging – OR *A barcode printer is required

Software Options – Item Level Tracking at Prep & Pack – OR Scheduling – Productivity Reports – Implant Tracking – Equipment Tracking – Training Module – Purchasing Interface – Web Browser Accessibility

Case. Trak 360 • Patient focused tracking • A cost effective management system that does what’s needed following an instrument set 360 degrees • Designed by health care professionals for the health care system