Designing Local History Subject Headings JENNIFER GREGORY BOONE
Designing Local History Subject Headings JENNIFER GREGORY BOONE COUNTY PUBLIC LIBRARY OVGTSL 2017
Boiling the frog 2007 - Local History creates first digital content Began with 8 PDFs 2008 – Local History goes fully digital 2016 – ILS migration Over 20, 000 digital assets online Over 92, 000 in the queue Physical collection: 2863 titles, 5838 items Jan Hurst / Mind. Chi. com
Polaris Fusion
Fusion templates Choose template Fill in information Some provided
Subject headings MARC subject fields Guess Search Limited results Choose (or not)
Good intentions Created local subject heading [690] Easily searchable © 2011 Matt Rosemier
ILS migration Polaris Sirsi. Dynix Symphony Fusion Portfolio MARC Dublin Core Cafe. Press. com
Initial cleanup Identified worst records Abundance of 690 s Known terrible headings Fixed in catalog Manual editing Time-intensive
Scrubbing the data 37 columns of data 16 columns of “subject headings”
Pre-data load: Quick and dirty Big subject areas 1937 flood County fair Used standard LCSH headings Natural disasters Floods Built new LCSH-style headings Union Central Life Insurance Company (Cincinnati, Ohio) Boone County 4 -H and Utopia Fair (Boone County, Ky. ) Deleted oddities Keyword searching Eliminated local headings Wikimedia
Post-data load Additional cleanup Grad student Develop thesaurus
Step 1: Start with spreadsheet
Step 2: Verify names Printed lists for Local History Families, cemeteries, churches, ferries Marked which names were same family, business, etc. Indicated preferred name/spelling Provided location Examples: Mc. Glasson's Mc. Ville Finnell Farm Market or Valley Farms Market Ferry, Mackville Ferry or Rice Ferry family, Fennell family or Finnel family
Step 3: Create hierarchy Use/Use for Alternative names/variant spellings Broader terms Schools Cemeteries Court records Wikipedia
Step 4: Build thesaurus Preferred family names Use/Use for Cemeteries Broad term: Cemeteries Related term: Family name Churches Everything else www. familytreesmaycontainnuts. com
Step 5: Add terms Broad terms Unidentified images? Complete lists Cemeteries Churches River ferries Wars Newspapers Fraternal organizations Parks Rivers
Step 6: Solicit more terms
Step 7: Review Print out; match terms Review by Local History Misspellings Correct Other preferred term variants Missing terms Wikimedia
“Finished” thesaurus 29 Dec 2016 2, 000 terms Maintenance?
Issues
Issues Non-existent towns Big Bone, Ky. Francisville, Ky.
Issues Two locations, same name Calvin Peeno Cemetery (Constance, Ky. ) Peeno Cemetery (Hebron, Ky. ) Peeno 2 Cemetery (Hebron, Ky. )
Issues Two families, same surname Formerly enslaved
Issues Family name changes Clore / Glore
Issues Too many terms in LCSH Roads or streets
Issues Term doesn’t exist in LCSH Churches Wars
Issues Don’t like LCSH term Waterways
Issues Verify accuracy!!! Big Bone Methodist Church (Big Bone, Ky. ) Big Bone Baptist Church (Boone County, Ky. )
Future plans ILS consortium Shared collection, shared vocabulary Web-based Accordion format
Any questions? Jennifer Gregory jgregory@bcpl. org 859 -292 -3386
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