Departure Formalities Sybille SALTER Formalits de dpart 24

Departure Formalities Sybille SALTER Formalités de départ 24. 11. 2015 Leaving CERN – Quitter le CERN 2

Topics 1. Information communicated to Staff Members Brochure “When you leave CERN” 2. Personalized departure formalities Departure letter in EDH Access to IT accounts 4. Documentation and Services to contact 3. 24. 11. 2015 Leaving CERN – Quitter le CERN 3

1. Information brochure ADMINISTRATIVE MATTERS • • • Termination Sheet Termination payments Pension Fund Health insurance Unemployment insurance Medical examination on termination of contract PERSONAL MATTERS • • • • 24. 11. 2015 Links with CERN Pensioners Cars (CH/FR) Termination of leases (CH/FR) Public utilities (CH/FR) Insurance policies Bank accounts (CH/FR) Taxes Social security (CH/FR/other EU) Country of residence (CH/FR/other EU) Subscriptions – using CERN’s computing facilities Access to CERN – CERN ESO Pensioners Association Miscellaneous – Useful Addresses Leaving CERN – Quitter le CERN 4

2. Personalised departure formalities in EDH 24. 11. 2015 Leaving CERN – Quitter le CERN 5

Personalised Departure Formalities 1 Applicable procedures for Staff Members for which the end of contract has been confirmed by HR Departure email Departure letter Departure sheet Departure formalities : communicated by email When ? • at least 3 months before the end of the contract • earlier if the Staff Member has a lot of leave (before the last day of work) 24. 11. 2015 Leaving CERN – Quitter le CERN 6

Departure email Departure letter Departure sheet Departure formalities email Sent : 01 May 2015 24. 11. 2015 Leaving CERN – Quitter le CERN 7

Personalised Departure Formalities 2 Departure email Departure letter Departure sheet Departure letter generated automatically by EDH at the time of clicking on the link. This letter (PDF format) indicates personalised information concerning: travel, removal, reinstallation, custom formalities, employment attestation, etc. 24. 11. 2015 Leaving CERN – Quitter le CERN 8

24. 11. 2015 Leaving CERN – Quitter le CERN 9

Personalised Departure Formalities 3 Departure email Departure letter Departure sheet Departure check list (EDH) generated automatically by EDH. Lists the formalities to complete according to the information contained in various CERN databases: Library, electronics pool, dosimeter, Swiss and French cards, green plates, radioactive sources, keys, access card, car stickers, etc. 24. 11. 2015 Leaving CERN – Quitter le CERN 11

• Enter private address in EDH, if a change is foreseen. • Follow the steps and delay indicated (starting with: departmental secretariat (DAO), pension fund, medical service) • The services visited sign the EDH document. • In any order, respecting the comments in the column ”delay" to respect. • As the last step the Staff Member presents himself to the Salary Office. Before the last day of work/end of contract

3. Computing account access 24. 11. 2015 Leaving CERN – Quitter le CERN 13

Acces computing accounts (1) Date of the end of contract 2 month time 2 months Notification by email Two months before the last day of contract, the Staff Member and his Supervisor receive a notification by email (list of accounts and e-groups). Transfer of responsibilities. Computer accounts accessible until 2 months after the end of contract In the case of vacation at the end of the contract, to access amongst others the salary sheet: - either via a monthly email - or from hrt. cern. ch, main menu, “e-documents”, Pay Info 2 months after the end of contract: account are automatically deactivated 6 months after the end of contract (grace period): the accounts are automatically deleted 24. 11. 2015 Leaving CERN – Quitter le CERN 14

Access computing account (2) Enter your private email Date of end of contract Computing accounts accessible time 2 months How to obtain the annual internal taxation attestation after the closure of computing accounts ? 1. Before end of contract : enter your private email in the account Annual internal taxation attestation management portal: https: //www. cern. ch/account 2. Two months after the end of contract, an external account is automatically created • email sent to your private email address to validate your external account • follow the instructions to register your password 3. When the annual internal taxation attestation is generated (month of March) • email sent to your private email address with link to attestation • to access the attestation: enter your password 24. 11. 2015 Leaving CERN – Quitter le CERN 15

4. Documentation and Services to contact 24. 11. 2015 Leaving CERN – Quitter le CERN 16

Documentation and services General Questions: your departmental secretariat (DAO) Specific questions about - departure formalities Records Office records. office@cern. ch - computing accounts IT Support service-desk@cern. ch - brochure “When you leave CERN” Social Services social. affairs@cern. ch Admin e-guide https: //admin-eguide. web. cern. ch/ 24. 11. 2015 Leaving CERN – Quitter le CERN 17