Department of Radiology Admin Staff Meeting October 22

Department of Radiology Admin Staff Meeting October 22, 2010

Agenda n n n n n New Hires Open Enrollment Boot Camps Staff Retreat Quarterly Staff Recognition EPIC Access Photo Badge Forms Winter Closure reminder HIPAA Reminder General Announcements

Welcome New Hires n Faron Addison Administrative Associate – RSL n TJ Mims Administrative Associate – Mammography n Patty Smith Administrative Associate – Interventional Neuroradiology n Ming T. Chou Division Manager – MIPS

Open Enrollment Lots of changes!

Open Enrollment n Monday, October 25 th – Monday, November 15 th n Open Enrollment elections effective Saturday, January 1 st, 2011 n Payroll deductions for 2011 benefits effective Friday, January 7 th, 2011 n http: //benefits. stanford. edu

Open Enrollment On-Site Workshops Location Date Time Clark Center, Auditorium Tuesday October 26 10 a. m. 11 a. m. Porter Drive, San Francisquito Bldg, Ruby Conf. Rm. Wednesday October 27 10 a. m. 11 a. m. Environmental Health & Safety Training Room A 27 Wednesday October 27 3 p. m. 4 p. m. SLAC, Cypress Conference Room Bldg. 40, Room R 147 Friday October 29 Noon 1 p. m. Tressider, Oak West Lounge Wednesday November 3 10 a. m. 11 a. m.

Open Enrollment: Web. Ex Benefits Workshops http: //stanford. webex. com Password: “Health” Date Time Friday, October 22 11 a. m. – Noon Monday, October 25 2 p. m. – 3 p. m. Tuesday, November 2 10 a. m. – 11 a. m. Wednesday, November 10 1 p. m. – 2 p. m.

Boot Camps

Staff Retreat

Quarterly Administrative Staff Recognition n Purpose: Recognize and reward individuals who have demonstrated outstanding performance in their duties Those who have gone above & beyond Eligibility: All administrative staff*

Quarterly Administrative Staff Recognition n Faculty and Staff able to nominate Ballots and box in break room Panel – 5 admin staff and faculty, to change each quarter

EPIC Access n Requestor: Send Email to Deitria – Who – What – Why the person needs access n Visitor’s Program – No access granted n Temps – depends on who, what, and why

Photo Badge ID n Requestor: Walk person to signer, or send signer an Email – Name – Title – Section – Start Date

Photo Badge IDs Mary Bobel Yun-Ting Yeh Donna Cronister Deitria Chapman Anita Mc. Millan MRS X X X LABSURG X X X MRT X X X LUCAS X X X GRANT X X X 1501 CAL AVE X X X SHERMAN X X X CLARK Gabriella Martinello (Bio-X) ALWAY Shannon Carreras

Winter Closure 2010 n Monday, December 20, 2010 – Friday, December 31, 2010 n Reopening with the start of business on Monday, January 3, 2011

Winter Closure 2010 n n n n n December 20, 2010 - PTO, floating holiday, vacation, or unpaid time off December 21, 2010 - PTO, floating holiday, vacation, or unpaid time off December 22, 2010 - PTO, floating holiday, vacation, or unpaid time off December 23, 2010 - University Holiday December 24, 2010 - University Holiday December 27, 2010 - PTO, floating holiday, vacation, or unpaid time off December 28, 2010 - PTO, floating holiday, vacation, or unpaid time off December 29, 2010 - PTO, floating holiday, vacation, or unpaid time off December 30, 2010 - University paid day off December 31, 2010 - University Holiday

Winter Closure 2010 DEADLINE: FRIDAY, DECEMBER 3, 2010 Timecards for Winter Closure due n Emailed approvals to work during Winter Closure must be sent to HR n

HIPAA Reminder

General Announcements

Next Admin Staff Meeting To Be Announced