DEPARTMENT OF PLANNING MONITORING AND EVALUATION DPME ANNUAL

DEPARTMENT OF PLANNING, MONITORING AND EVALUATION (DPME) ANNUAL PERFORMANCE PLAN 2019/20 PRESENTATION TO THE PORTFOLIO COMMITTEE 03 JULY 2019

PRESENTATION OUTLINE 1. Introduction 2. Mandate 3. Context of 2019/20 APP 4. National Planning Commission 5. Programme 2 A: National Planning Commission Secretariat 6. Programme 2 B: National Planning Coordination 7. Programme 3: Sector Monitoring Services 8. Programme 4: Public Sector Monitoring and Capacity Development 9. Programme 5 : Evaluation, Evidence And Knowledge System 10. Programme 1: Administration 11. Budget Allocation 2019/20 12. Human Resource Management

1. INTRODUCTION • The APP 2019 -20 reflects DPME strategic intent to coordinate and lead the Planning, Monitoring and Evaluation of Government programmes, to ensure the implementation of the National Development Plan (NDP) Vision 2030. • DPME has developed the Medium Term Strategic Framework (MTSF) 2019 -2024 which constitutes the NDP 5 -Year Implementation Plan and the Integrated Monitoring Framework to guide the work of the 6 th Administration. • The MTSF is guided by the commitments outlined in the 6 th Administration which were outlined in the June SONA as follows: • • Economic Transformation and Job Creation Education, Skills and Health Consolidating the social wage through reliable and quality basis services Spatial integration, human settlement and local government Social Cohesion and safe communities A capable, ethical and developmental state A better Africa and World

2. MANDATE OF THE DPME The overall mandate of DPME is to advance the strategic and developmental agenda of government through planning, monitoring, reporting, evaluating and recommending corrective measures on the implementation of the NDP and the MTSF targets and evaluating key government programmes: • Planning take into account of two distinct dimensions of planning; üLong-term planning – charting the country’s developmental trajectory, anticipating, analysing and responding to emerging trends through the National Planning Commission üPlanning co-ordination system, Institutionalisation of planning including coherence, alignment, guidance of and quality of plans – as well as follow-through from planning to implementation • Monitoring the implementation of the NDP 2030 by developing robust Integrated Monitoring Framework backed by evidence • Evaluating critical government programmes with the intention to inform planning, monitoring and interventions as well as budget prioritisation • Interventions on behalf of Cabinet and the President, Operation Phakisa, Distressed Mining Towns, Inter-Ministerial Committees 11 of which are chaired by DPME

3. Context of 2019/20 APP (1) • The Annual Performance Plan 2019/20 is aligned to the current five-year strategic plan (2015 -2020) which outline the following four strategic oriented goals: 1. An efficient and effective department that complies with legislation, policy and good corporate governance principles 2. To facilitate integrated short, medium to long-term planning and policy coherence in support of the implementation of the National Development Plan and government programme 3. To strengthen institutional performance through regular monitoring, evaluation and Capacity development and support 4. To promote youth development and empowerment ( NB This strategic oriented goal has been dropped from the current APP due to the relocation of the function to the Department of Women, Youth and People with Disabilities through NMOG) • The Department will embark on the development of the a new 5 -year strategic plan for 2020 -2024 in the current financial year.

3. Context of 2019/20 APP (2) • The APP also take into account the February and June SONAs, aligned with its Planning, Monitoring and Evaluation of Government programmes and functions. • Ensure that the SONA Commitments are implemented, in addition to the work already completed (Development of the MTSF focused on 7 priorities and the Integrated Monitoring Framework), DPME will amongst others : • Finalise and enable approval of the MTSF – NDP 5 Year Implementation Plan and Integrated Monitoring Framework • Develop a monitoring framework for SONA commitments • Establishment of the Performance Agreements with Ministers, Deputy Ministers and Directors General • Spearhead and monitor the implementation of the Public Private Growth Initiative (PPGI) - partnership with the private sector to grow the economy and create jobs • Monitor the whole of Government on partnerships in their implementation of the 7 priorities, with the Private sector, the Labour Movement and Civil society • Monitor the partnerships and plans of Development Finance Institutions, SOEs and Public Entities and their commitments to the MTSF and the 7 Priorities our major partners in implementing the NDP 2030

3. Context of 2019/20 APP (3) • Changes to budget due to NMOG (2019 Adjustments budget) • The Department is required to relinquish the following functions in terms of the National Macro Organisation of Government (NMOG), as announced by the President on 14 June 2019: • National Youth Development function and oversight over the National Youth Development Agency (NYDA) to the Department of Women, Youth and Persons with Disability (DWYPD); and • Socio-Economic Impact Assessment (SEIAS) function to The Presidency.

4. National Planning Commission (NPC) • The NPC was established in terms of the Revised Green Paper, National Planning Commission, General Notice 101 of 2010, reference is made to the powers of the President to, inter alia, appoint commissions, as per section 85(2) of the Constitution. • The Mandate of the NPC is to : • Promote and advance implementation of NDP; • Undertake detailed planning; • Conduct regular engagements with various sectors of society; • Facilitate stakeholder engagements aimed at forging a social compact; • Take a cross-cutting view, undertake research into long-term trends, analyse implementation; and • Contribute to international partnerships.

5. Programme 2 A: National Planning Commission (NPC) Secretariat • Provides technical and administrative support to the three work streams and task teams of the NPC in the implementation of the NDP across different sectors of the society. • Facilitates and commissions research on the long-term planning trends to produce reports to inform policy and planning in Government. • Plans and coordinates stakeholder and partnership engagements with various sectors of society on all matters pertaining to the long-term development of the country. • Coordinates the establishment of national and international partnerships and networks on national planning

6. Programme 2 A: National Planning Commission Secretariat Purpose of the Branch is to provides management and support services to the programme and the National Planning Commission. Strategic Objective/s Indicator To provide technical, administrative and programme support to the NPC in pursuit of long-term planning Number of research projects initiated in support of the implementation of the NDP including NDP review Number of stakeholder engagement report Number of NPC Plenaries Annual report on the work of the NPC Number of reports and partnerships on the implementation of regional, continental and international engagements incorporating partnerships Planned Performance Target/s 3 research projects to support the implementation of the NDP and NDP Review 4 engagements reports on NDP implementation 10 plenaries to inform national planning Produced Annual report for 2018/19 financial year 3 Partnerships established Coordination of global, continental and regional development agendas Report on voluntary national review on progress in the implementation of SDG’s

6. Programme 2 B: National Planning Coordination • Purpose of the Branch is to develop, implement planning frameworks, and facilitate the alignment of the planning and budgeting functions across government and in the department. Strategic Objective/s Indicator To facilitate medium and long-term planning, alignment of government priorities and develop planning frameworks for short and medium term planning NDP 5 -Year Implementation Plan approved Number of consultations on the draft NSDF Annual Budget Prioritisation Framework approved Results based planning institutionalised Number of assessment reports in the national and provincial sphere of on the second draft Annual Performance Plans provided government to National Departments by 31 January 2020 Planned Performance Target/s NDP 5 -Year Implementation Plan submitted to Cabinet for approval Conduct 10 consultations on the draft NSDF together with Department of Agriculture, Land reform and Rural Development Annual Budget Prioritisation Framework submitted to Cabinet for approval 40 assessment reports by 31 January 2020

6. Programme 2 B: National Planning Coordination Continued… Purpose of the Branch is to develop, implement planning frameworks, and facilitate the alignment of the planning and budgeting functions across government and in the department. Strategic Objective/s Indicator Results based planning institutionalised Number of assessment reports in the national and provincial sphere of on the second draft Annual Performance Plans provided government to Offices of the Premier by 31 January 2020 Planned Performance Target/s 80 assessments reports sent to the 7 Offices of the Premier by 31 January 2020 Quarterly Performance Reporting Guideline issued to all National Departments by 15 May 2019 1 Guideline issued by 15 May 2019 Quarterly Performance Reporting Guideline issued to all Office of the Premier by 15 May 2019 1 Guideline issued to all Offices of the Premier by 15 May 2019 12

7. PROGRAMME 3: SECTOR MONITORING SERVICES Purpose of the Branch: to ensure government policy coherence. Develop, facilitate, support and monitor the implementation of sector plans and intervention strategies. Strategic Objective/s Indicator Closeout performance report To track progress towards the NDP 2030 implemented through the 5 year produced on the 14 priority outcomes plan (2019 – 2024) Approved NDP 5 Year Monitoring Plan (MTSF) To support initiatives undertaken to unblock problems and accelerate implementation in key sectors of the economy and service delivery Planned Performance Target/s 1 consolidated MTSF closeout report NDP 5 year Monitoring Plan submitted to Cabinet for approval Number of Operation Phakisa reports 4 quarterly integrated reports on the encompassing progress implementation of the Operation Phakisa of delivery labs Delivery labs Number of progress reports on the Special Presidential Package on Mining towns and labour sending areas Three Progress Reports on the Special Presidential Package on Mining Towns and labour sending areas 13

7. Programme 3: Sector Monitoring Services Purpose of the Branch: to ensure government policy coherence. Develop, facilitate, support and monitor the implementation of sector plans and intervention strategies. Strategic Objective/s Monitor the governance and Performance of the Public Sector Indicator Number of LGMIM selfassessments completed Number of LGMIM improvement plans completed Planned Performance Target/s Conducted 30 self-assessments by end of financial year 6 Improvement plans completed Critical Processes • Revised POA Guidelines • Pro-forma Performance Agreements for Ministers and Deputy Ministers • Review of Strategic Plans and APPs to ensure alignment with NDP- 5 year Implementation Plan MTSF 14

8. Programme 4: Public Sector Monitoring and Capacity Development The purpose of the branch is to support the implementation of the medium term strategic framework by monitoring and improving the capacity of state institutions to develop and implement plans and provide services Strategic Objective/s Indicator To support initiatives undertaken to unblock problems and accelerate implementation of good governance in the Public Sector A report on National and Provincial departmental Performance assessment reports Annual outlook and review report on National and Provincial departmental performance assessment Integrated report on the state of SOEs governance and performance Integrated report on state of SOEs A report on the submission of PA for Ho. Ds in national and provincial government departments and components A report on the submission of Performance agreement received Establishment of the Head of the Public Service supported Number of analytical reports on 30 day payments produced Implementation Strategy developed by 30 September 2019 4 Analysis report on 30 -day payments produced Planned Performance Target/s

8. Programme 4: Public Sector Monitoring and Capacity Development cont… The purpose of the branch is to support the implementation of the medium term strategic framework by monitoring and improving the capacity of state institutions to develop and implement plans and provide services Strategic Objective/s To support initiatives undertaken to unblock problems, accelerate implementation and monitor good governance in the public sector To facilitate the Implementation of the NDP Chapter 13 and MTSF Priority 6 Indicator Number of overview reports on the status of frontline performance and service delivery Plan to facilitate citizen based engagement developed Percentage of targets in the PM&E Capacity Development Plan achieved Implementation Model for Priority 6 Capable ethical developmental state Planned Performance Target/s Annual and Mid-term overview reports on the status of frontline performance and service delivery produced Plan Developed by September 2019 85% of targets achieved Implementation Model September 2019

9. Programme 5: Evaluation, Evidence And Knowledge Systems Purpose of the Branch is to coordinate and support the generation, collation, accessibility and timely use of quality evidence to support performance monitoring and evaluation across government. Strategic Objective/s Indicator To support evidence based Planning, Monitoring and Evaluation (PM&E) Number of training courses provided to senior managers to enhance evidence based policy decision-making processes in government Planned Performance Target/s A report on the review of evidence based policy decision-making training programmes produced (target revised) National Evaluation Plan produced National Evaluation Policy Framework and National Evaluation Plan produced Number of evaluation reports 8 evaluation reports approved by Evaluation Steering Committee Monitoring report on the implementation of improvement plans on evaluations completed

9. PROGRAMME 5: EVALUATION, EVIDENCE AND KNOWLEDGE SYSTEMS Purpose of the Branch is to coordinate and support the generation, collation, accessibility and timely use of quality evidence to support performance monitoring and evaluation across government. Strategic Objective/s Indicator To support evidence based Planning, Progress report on the implementation of the NEP Monitoring and Evaluation (PM&E) Planned Performance Target/s A progress report on the implementation of the NEP approved Number of research assignments completed 4 research assignments completed Functional Knowledge Management System Consolidation of knowledge products from all DPME databases to create a knowledge management system Development Indicators report produced Development Indicators 2018 report produced by March 2020 Number of Data analysis reports produced 8 data analysis reports produced for DPME

10. Programme 1: Administration Purpose of the Branch is to provide strategic leadership, management and support services to the Department.

10. PROGRAMME 1: ADMINISTRATION Purpose of the Branch is to provide strategic leadership, management and support services to the Department. Strategic Objective/s Indicator To coordinate the provision of strategy Approved Strategic and Annual and organisational development services Performance Plans Quarterly implementation reports against APP Audited Annual Report To manage the provision of Internal Audit Approved Internal Audit Three (3) Year Rolling Audit Plan and Annual Internal Audit Plan Quarterly Reporting on Internal Audit Annual Plan to Audit Committee Planned Performance Target/s Produce an Annual Performance Plan according to prescribed standards/ frameworks and timelines Quarterly reports submitted to the Executing Authority, National Treasury and DPME within 30 days from the end of the quarter Produce AR and submit to AGSA for audit and to NT and Parliament by due dates Produce a 3 -year rolling strategic internal audit plan and submit to the Audit Committee for approval by 30 th April 2019 Quarterly Internal Audit Reports presented to Audit Committee 20

PROGRAMME 1: ADMINISTRATION Purpose of the Branch is to provide strategic leadership, management and support services to the Department. Strategic Objective/s Indicator To manage the provision of risk, anti- Percentage of designated corruption and integrity management employees submitting financial disclosures services. To provide marketing and communication services to the department Planned Performance Target/s 100% compliance in submission of financial interests by all designated employees within the specified time frames Approved risk management Implementation plan Conduct annual risk assessment and produce risk management implementation plan Number of quarterly progress reports produced 4 Quarterly progress reports produced against the risk plans Approved annual communications Communications plan produced and plan and Percentage achievement of approved and achieve targets in the Communication 80% of the targets be achieved. Plan 21

PROGRAMME 1: ADMINISTRATION Purpose of the Branch is to provide strategic leadership, management and support services to the Department. Strategic Objective/s Indicator Average percentage of funded posts in To provide Human Resource Management and Development services PERSAL which are vacant over a quarter (vacancy rate) Percentage of interns enrolled against the funded post Planned Performance Target/s Maintain a vacancy rate of 10% or less annually 5% (of the approved funded post establishment) of interns are appointed annually in The Department Percentage of performance Achieve 90% submissions of performance Agreements and reports submitted on agreements, reviews and assessments by the time prescribed deadlines Approved Workplace Skills Plan (WSP) WSP compiled and submitted for approval by the delegated authority by the prescribed deadlines Percentage targets of workplace Achieve 80% of targets in the WSP by the end skills plan achieved of the financial year 22

PROGRAMME 1: ADMINISTRATION Purpose of the Branch is to provide strategic leadership, management and support services to the Department. Strategic Objective/s Indicator To manage the provision of information, communication and technology management services Approved annual ICT Planned Performance Target/s Produce annual ICT Plan by 30 April 2019 Percentage achievement of targets in Produce a quarterly reports indicating the ICT Plan 80% achievement of targets of ICT plan To manage and facilitate the provision Percentage of valid invoices paid within 30 days and cases where of financial and supply chain Noncompliance leads to disciplinary management services action 100% of valid invoices paid within 30 days or disciplinary action taken in 100% of cases where invoices are not paid within 30 days 23

BUDGET ALLOCATION 2019/20 24

2019/20 Budget Allocations Economic classification (R’ 000) 2018/19 Final Appr. 2019/20 ENE Change % Change Compensation of employees 312 594 331 556 18 962 6. 1% Goods and services 150 811 152 066 1 255 0. 8% 16 975 13 740 -3 235 -19. 1% 477 592 459 577 -18 015 -3. 8% 63 - 958 035 956 939 Capital assets Transfers to NYDA* Payments for financial assets TOTAL -63 -100. 0% 18 962 -0. 1% 25

2019/20 Budget Allocations 3% 2019/20 Allocations excl. NYDA transfers 30% 200 000 180 000 67% 160 000 R'000 140 000 120 000 100 000 80 000 60 000 40 000 20 000 Capital Goods & Services Compensation 1 Admin 11 110 71 520 104 557 2 Planning 1 100 21 355 51 908 3 Sec Mon 1 230 14 301 76 711 4 Publ Sect 140 25 215 60 394 5 Evidence 120 15 455 31 083 6 Youth 40 4 220 6 903 26

2019/20 Main cost drivers (Goods & Services and Capital) Description* Professional Services / Contractors Travel Computer Services Building Leases, Cleaning, Security Computer equipment and furniture Advertising / marketing Catering and venues Telephone/data costs Tenant installation at new building Staff training and Bursaries Auditor General Computer software (development) Other operating Expenses TOTAL 2019/20 % 41 649 25. 1% 33 935 20. 5% 27 510 16. 6% 14 715 8. 9% 9 975 7 140 7 060 4 515 3 450 3 300 2 500 2 050 8 007 165 806 6. 0% 4. 3% 2. 7% 2. 1% 2. 0% 1. 5% 1. 2% 4. 8% Ø Professional Services / Contractors § Programme 2 (NPC): R 5 million for Commissioner retainers and meeting fees. R 7 million for NPC research projects. R 4 million for Planning Coordination research (primarily NDP 5 -year plan) § Programme 3: R 6. 5 million, primarily for 25 -year review § Programme 4: R 2. 2 million for research projects § Programme 5: R 12 million for evaluations and research projects Ø Computer services § Programme 1: R 8 million for payments to SITA for data connectivity and related services. R 4 million for computer software subscriptions § Programme 4: R 14 million - Payments to SITA for Presidential Hotline 27

2019/20 NMOG Transfers NMOG Adjustments to total budget 2019/20 2020/21 2021/22 (R’ 000) Original allocation (2019 ENE) - Transfer of SEIAS - Transfer of CD: Youth Development - NYDA Transfers Revised budget 2019/20 Transfer of SEIAS function to Presidency Compensation of Employees Goods and Services Transfer Payments Capital Assets TOTAL Transfer of Youth function to DWYPD Compensation of Employees Goods and Services Transfer Payments (NYDA) Capital Assets TOTAL 956 939 1 015 240 1 069 712 7 754 8 265 8 811 11 163 12 579 13 338 459 577 484 788 510 381 478 445 509 608 537 182 2019/20 2020/21 6 524 6 972 1 180 1 240 50 53 7 754 8 265 2019/20 2020/21 6 903 7 370 4 220 5 167 459 577 484 788 40 42 470 740 497 367 2021/22 7 452 1 303 56 8 811 2021/22 7 869 5 425 510 381 44 523 719 The Department is required to relinquish the functions below - National Macro Organisation of Government (NMOG), as 14 th June 2019: Ø National Youth Development function and oversight over the National Youth Development Agency (NYDA) to the Department of Women, Youth and Persons with Disability (DWYPD); and Ø Socio-Economic Impact Assessment (SEIAS) function to The Presidency. 28

HUMAN RESOURCE MANAGEMENT 29

Director General Dir: Internal Audit NPC SECRETARIAT BRANCH: PLANNING COORDINATIO N SERVICES BRANCH: SECTOR MONITORING SERVICES Dir: Risk and Anti. Corruption BRANCH: PUBLIC SECTOR MONITORING & CAPACITY DEVELOPMENT • CD: Sector Planning Coordination • CD: Outcomes monitoring and Support • CD: Public Service Monitoring and Support CD: Planning Alignment • CD: Socio Economic Impact Assessment System • CD: Frontline Monitoring and Support • CD: Budget Priorities Framework • CD: Spatial Planning • CD: Intervention Support • CD: Capacity Development Coordination BRANCH: EVALUATION, EVIDENCE AND KNOWLEDGE SYSTEMS • CD: Evaluation • CD: Research and Knowledge Management • CD: Data Integration and Analysis BRANCH: CORPORATE SERVICES • CD: Strategy and Communication Service • CD: Human Resource and Corporate Services • CD: Information, Communication and Technology Services CHIEF DIRECTORATE: NATIONAL YOUTH DEVELOPMENT PROGRAMME CHIEF DIRECTORATE: FINANCE & SUPPLY CHANIN SERVICES • CD: National Youth Development Programme 30

VACANCY RATE : 1 APRIL 2018 TO 31 MARCH 2019 20, 0% 18, 0% 16, 0% 14, 0% 12, 0% 10, 0% 8, 0% 6, 0% 4, 0% 2, 0% 0, 0% 14. 8% 16, 7% 15, 6% 19 ма р- ф ев - 19 19 ян в- 18 де к- 18 но я- 18 ток 18 нсе 8 ав г-1 ию л- 18 18 ию н- 8 -1 ма й ап р -1 8 13, 5% 13, 3% 12, 6% 11, 9% [VALUE] 10. 8% 10. 7% 10, 2% 9, 8% Average Vacancy Rate for the Quarter: MONTH: APRIL JANUARY FEBRUARY March VACANCY RATE: 14. 8% 10, 7% 10, 2% 9, 8% AVERAGE VACANCY RATE: 11, 4% 31

VACANCY RATE PER OCCUPATIONAL CATERGORY AS ON 31 MARCH 2019 PROGRAMME CORPORATE SERVICES NO. POSTS ON APPROVED ESTABLISHMENT NO. OF POSTS FILLED VACANCY RATE 174 156 10. 3% NPC SECRETARIAT 23 20 13. 0% NATIONAL PLANNING COORDINATION 30 25 16. 7% SECTOR MONITORING SERVICES 81 66 18. 5% PUBLIC SECTOR MONITORING & CAPACITY DEVELOPMENT 74 72 2. 7% EVALUATION. EVIDENCE & KNOWLEDGE SYSTEMS 39 34 12. 8% 8 7 12. 5% 429 380 11. 4% NATIONAL YOUTH DEVELOPMENT PROGRAMME TOTAL 32

EMPLOYMENT EQUITY AS AT 30 MARCH 2019 Department (Level 1 to 16): Race Percentage Number African 86, 6% 330 297 77, 9% 8, 7% Coloured 4, 2% 16 37 9, 8% -5, 6% Indian 4, 2% 16 11 2, 8% 1, 4% White 5, 0% 19 36 9, 5% -4, 5% 100, 0% 381 Department (Level 1 to 16): Gender Percentage Number Targets # Targets Variance Male 41, 7% 159 191 50% -8, 3% Female 58, 3% 222 191 50% 8, 3% 100% 381 SMS : Race Percentage Number Targets # Targets Variance African 77, 0% 67 68 77, 9% -0, 9% 3% Coloured 4, 6% 4 9 9, 8% -5, 2% 2% Indian 9, 2% 8 2 2, 8% 6, 4% 2% White 9, 2% 8 8 9, 5% -0, 3% 100% 87 SMS : Gender Percentage Number Targets # Targets Variance Male 51, 7% 45 42 48% 3, 7% Female 33 48, 3% 42 45 52% -3, 7% 100% 87 Department by Gender (Excluding 1 Political Office Bearer) 41, 7% Male SMS by Gender (Excluding 1 Political Office Bearer) 58, 3% 48, 3% 51, 7% Female Male Female Disability Status (Excluding 1 Political Office Bearer) 1% 2, 1% 2% 1% 0, 1% 0% Disability Status: Disability Target: Disability Variance: Targets per Targets (%) Variance number