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DEPARTMENT OF INTERNATIONAL AFFAIRS (DIA) SECRETARIAT FOR EXTERNAL RELATIONS (SER) January 10, 2010
MISSION OF SER üTo disseminate the role of the Organization as the institution for promoting democratic governance, sustainable development, multidimensional security, and respect for human rights in the Hemisphere through communication strategies üTo contribute to the strengthening of the Organization’s institutional image through a uniform message based on the Organization’s priorities üTo strengthen ties with international and hemispheric agencies and institutions to coordinate policy üTo foster cooperation with the host country, as well as with observer countries and multilateral organizations üTo coordinate fundraising for programs and projects with donors and partners üTo promote the participation of civil society in matters related to OAS priorities
STRUCTURE OF SER • • • The Department of Strategic Communication and Image The Press Department The Department of International Affairs The Department of Cultural Affairs The Department of Strategic Partnerships and Host Country Relations.
DIA DEPARTMENT OF INTERNATIONAL AFFAIRS (DIA) Relations with Permanent Relations with Observers Civil Society Relations with Institutions Outreach programs
DIA’s FUNCTIONS Permanent Observer Relations Section PART I ØAdvises the General Secretariat and the political bodies, through the Secretary for External Relations, on matters concerning the Organization’s relations with permanent observers and multilateral organizations ØDevelops, in coordination with the Secretariats for Multidimensional Security, Political Affairs, and Legal Affairs, the Executive Secretariat for Integral Development, and the Executive Secretariat of the Inter-American Commission on Human Rights fundraising strategies for OAS priority projects and programs ØMaintains daily contact with Permanent Observers and holds briefing sessions on the inter-American agenda, the role of the OAS, and specific priority program areas.
DIA’s FUNCTIONS ØPermanent Observer Relations Section PART II ØGathers information on donor policies and priority areas for better understanding of the agenda of Permanent Observers ØPromotes the participation of Permanent Observers in special meetings of the OAS, including the General Assembly and ministerial meetings ØPrepares, in coordination with the Secretariat for Administration and Finance, reports on contributions to the OAS by Permanent Observers
DIA’s FUNCTIONS Civil Society Relations Section PART I Ø Ø Ø Advises the Secretary General on all matters relating to civil society and directs and coordinates activities in this area with all the dependencies of the General Secretariat. Provides secretariat services and technical support to the Committee on Inter. American Summits Management and Civil Society Participation in OAS Activities of the Permanent Council in all matters related to civil society participation. Informs civil society organizations, with the support of the Secretariats for Multidimensional Security, Political Affairs, and Legal Affairs, the Executive Secretariat for Integral Development, and the Executive Secretariat of the Inter. American Commission on Human Rights about the policy agenda of the Organization.
DIA’s FUNCTIONS Civil Society Relations Section PART II Ø Coordinates relations with nongovernmental organizations and promotes and harmonizes the work of the different dependencies of the General Secretariat in their efforts to encourage civil society to take part in the Organization’s activities Ø Develops and executes strategies and activities designed to promote and broaden civil society participation in activities related to the Organization Ø Promotes participation by civil society organizations in special meetings of the OAS, including the General Assembly and ministerial meetings Ø Conducts the process of registering civil society organizations in the OAS.
DIA’s FUNCTIONS Public Liaison and Inter-Institutional Relations Section Ø Coordinates and executes the Lecture Series of the Americas and serves as Secretariat to the Council of the Lecture Series of the Americas Ø Develops, promotes, organizes, and carries out the Model OAS General Assembly at headquarters and, when necessary, in other member states and prepares guidelines to ensure proper implementation of the model in the Hemisphere Ø Creates a database of MOAS participants Ø Develops and implements a program of round table discussions on OAS policies to informally promote debate on the hemispheric agenda by bringing together policy analysts and the diplomatic community to debate key issues affecting the region Ø Develops and implements a program of briefings on OAS activities and priorities for various audiences related to the Organization
DIA’s PRIORITIES 2010 Ø Further disseminate the role of the Organization through the development of outreach programs that reach out to the widest possible population in the Americas (Lecture Series of the Americas, Policy Roundtables, MOAS, briefings) Ø Advance and strengthen ties with multilateral, regional and Inter-American organizations Ø Continue strengthening ties and coordinating fundraising efforts from POs and other donors for OAS programs and projects Ø Promote increased participation of civil society in OAS activities through the development of strategies aimed at further engaging CSOs in the work of the Organization
Strategic Goals Outreach Programs LECTURE SERIES OF THE AMERICAS
LECTURE SERIES STRATEGIC GOALS • Continue to identify the appropriate speakers and to expand the reach of the outreach program among broad audiences • Continue to consolidate the recently created Academic Board to promote the lecture among academic circles, as well as the use of lecture material for academic purposes. • Continue to expand the donor base in order to increase financial resources needed to cover lecture expenses, such as satellite transmission, conference services, travel of the speakers, production of annual publication of the lectures, among others. • Work with OAS country representatives for further dissemination of the lectures at local level. Enhance the promotion of the program by reaching out to local and regional media, and advertising the free of charge satellite transmission of the lecture. • Enhance the promotion of the program through innovative technological tools such as Facebook, You. Tube, FORAtv, Twitter, etc in order to increase the audience.
Strategic Goals Outreach Programs POLICY ROUNDTABLES
POLICY ROUNDTABLES STRATEGIC GOALS ØDiscuss book and report releases related to topics of the Inter-American agenda. ØMobilize resources to cover roundtable expenses. Increase coordination with technical areas for the identification of topics, contacting speakers, providing funds, etc. ØEnhance the promotion of the program. ØOrganize policy breakfasts with the Member States to discuss high level reports and generate policy dialogues
MODEL OAS GENERAL ASSEMBLY STRATEGIC GOALS Ø Continuar fortaleciendo la visibilidad del Programa MOEA entre los Estados Miembros, Observadores Permanentes, así como organizaciones privadas y no gubernamentales, para promover la mayor participación de estudiantes del hemisferio y el financiamiento de las actividades del programa. Ø Fortalecimiento de la Plataforma Virtual del MOEA. • Crear una guía interactiva para el usuario, a fin de facilitar el uso de estas nuevas tecnologías. • Hacer de la Plataforma una herramienta de comunicación eficaz que brinde beneficios para los usuarios. • Automatización de las diversas aplicaciones de la plataforma Ø Incentivar la organización de MOEAs nacionales a nivel secundario y universitario en los países de las Américas. Idealmente, tener un MOEA secundario al año en algún país del Hemisferio y promover la participación de colegios secundarios latinoamericanos en el MOAS/HS que se lleva a cabo normalmente en Washington.
Strategic Goals Outreach Programs MODEL OAS GENERAL ASSEMBLY
MODEL OAS GENERAL ASSEMBLY STRATEGIC GOALS I ØContinue to strengthen the visibility of the MOAS Program among Member States, Permanent Observers, as well as private and non-governmental organizations, to promote greater participation of students from the Hemisphere and to secure financing for the program activities. Disseminate the results and achievements of the MOAS Program among the Member States and Permanent Observer representatives to maintain their support. ØFurther develop the MOAS Virtual Platform to establish it as the main communication tool among MOAS participants by improving automation among its applications and developing a user Interactive Guide to facilitate its use. ØPromote the organization of national MOAS at both high school and university levels in the Member States. Ideally, hold one such MOAS per year, and encourage the participation of Latin American and Caribbean students in the MOAS for high schools held annually at OAS Headquarters in Washington DC.
MODEL OAS GENERAL ASSEMBLY STRATEGIC GOALS II ØHold a Hemispheric MOAS prior to the General Assembly in Lima, Peru, and another in the Caribbean or another country of the Hemisphere. ØContinue to hold the following MOAS: One university MOAS in the same country hosting the General Assembly, one of the official activities to promote the work of the OAS and the Inter. American agenda prior to the General Assembly. Three (3) Models of the Permanent Council for OAS Interns per year, together with the Department of Human Resources. One MOAS for high schools at OAS Headquarters in Washington DC. One Washington MOAS for universities every April together with the Institute for Diplomatic Dialogue in the Americas (IDDA). as ØDisseminate information about the MOAS Program among student groups visiting the OAS through the Briefings Program, to promote participation of new universities and high schools in the MOAS.
Strategic Goals Outreach Programs BRIEFINGS
BRIEFINGS STRATEGIC GOALS ØContinue the program of briefings to diplomats, government officials, military officers, university faculty, policy analysts and students, as well as to the general public. ØContinue developing strategic alliances with key partners such as the Inter-American Defense College, the U. S. State Department International Visitors Program Foreign Service Institutes, and Military Academies to promote greater international awareness and understanding of the OAS and of its General Secretariat. ØContinue developing evaluation methodologies and visual aids for the briefings program ØContinue the work, coordination, and participation with OAS technical areas in the support for the program of briefings
RELATIONS WITH CIVIL SOCIETY
RELATIONS WITH CIVIL SOCIETY STRATEGIC GOALS ØContinued development of OAS policy with regard to CSO involvement through the support to Committee on Inter-American Summits Management and Civil Society Participation in OAS Activities (CISC) to facilitate partnership of Member States and CSOs ØEnhanced Web and communications mechanisms to facilitate and promote CSO participation ØResources mobilized to promote and facilitate civil society participation in the OAS activities ØEnhanced internal coordination of civil society participation in OAS activities
RELATIONS WITH PERMANENT OBSERVERS
RELATIONS WITH PERMANENT OBSERVERS STRATEGIC GOALS ØContinued information sharing and strengthening of ties and communication mechanisms to facilitate their involvement and support to OAS activities ØWork with OAS technical areas to identify priority needs for specific funding and improve programs and project submission ØContinued developing methodologies to maintain and possibly expand contributions from Permanent Observers and other potential partners to priority OAS programs
RELATIONS WITH INSTITUTIONS
RELATIONS WITH INSTITUTIONS STRATEGIC GOALS PART I Ø • • Ø Develop and strengthen strategic alliances with selected priority multilateral and regional institutional partners Discuss, draft, and/or revise and update Cooperation Agreements and MOUs with institutional partners Carry out Programmatic Exchanges Organize visits of staff and heads of institutions Participate in annual and other relevant meetings of selected key partner institutions Develop and carry out joint activities in key issue areas with selected priority multilateral and regional institutional partners • Design, organize and execute joint conferences and projects • Suggest and develop collaborative programs in areas of common institutional interest and focus • Facilitate the contribution and participation of the OAS technical units to joint institutional activities
RELATIONS WITH INSTITUTIONS STRATEGIC GOALS PART II Ø Coordinate and promote institutional knowledge and institutional relations within the OAS Secretariat and between the OAS Secretariat and multilateral and regional institutional partners • • Research and disseminate information on new programs and publications, and on forthcoming events of note in partner institutions Research summarize and disseminate outcome of annual meetings of priority partner institutions Create files and Cooperation Profile notes on selected priority multilateral and regional institutions for the DIA/SER public folders Keep up-to-date the Institutional Relations section of the DIA website