Department Of Energy Review Linac Coherent Light Source

Department Of Energy Review Linac Coherent Light Source Project Conventional Facilities J. Albino October 24, 2006 Jess Albino DOE CF Plenary albino@slac. stanford. edu

Construction Progress to Date Sector 24 Equipment Enclosure FFTB Wall Magnet Measurement Facility Sector 20 Injector Facility MMF Electrical Feed FFTB Removal Research Yard Demolition Beam Dump Spoils Site Work (actual 11 SEP 06) Utilities October 24, 2006 DOE CF Plenary 2 Jess Albino albino@slac. stanford. edu

Conventional Facilities • Developments • Staff Augmentation • Status of VE Efforts • Status of Construction • Cost to Go • Next 6 months • Project Safety • Issues (and Mitigation) • Summary October 24, 2006 Jess Albino DOE CF Plenary albino@slac. stanford. edu

Developments • Strengthened CF Team • Set up Executive Level CF Committee • Actively Participate on Int. Man. Team • Hold Weekly LCLS / TCCo Exec. Meeting • Received Bid Groups 1 -4 Results • Awarded Bid Group 1 (Beam Path) • Approved Beam Path Baseline Schedule October 24, 2006 Jess Albino DOE CF Plenary albino@slac. stanford. edu

Developments – cont’d • Updated Estimate-to-Complete • Developed Field Change Process • Issued Notice to Proceed - Construction Underway • Completed Value Engineering Design • Released Research Yard Site to Turner Construction • Grading of Site is Underway • Developed Early Occupancy Strategy October 24, 2006 Jess Albino DOE CF Plenary albino@slac. stanford. edu

Staff Augmentation Jess Albino – Assoc. Proj. Director for Civil Construction James Dee – CF Procurement Specialist John Azevedo – CF Procurement Specialist Jim Cranston – Design Liaison Kenneth Yang – Structural Engineer (UTR) 2 UTR (future) October 24, 2006 DOE CF Plenary 6 Jess Albino albino@slac. stanford. edu

CF Construction Organization Project Director John Galayda Deputy Proj. Director Mark Reichanadter Project Controls and Support Office Exec. CF Committee R. Claus, J. Jobe B. Miller M. Reichanadter SLAC Services Support Associate Project Director – Civil Construction Jess Albino Change Processing Jim Dee John Azevedo Turner Bill Jangraw Project Executive Cost / Schedule Anita Malahowski CF System Manager David Saenz Deputy Manager - Dick Mc. Donald Administrative Support Lee Anne De Wan Concepcion Zelaya Engineering Group Leader Javier Sevilla Site Manager Jacobs Facilities, Inc Jim Cranston JE Design PM Cypress JE Walnut Creek JE Portland JE Boston October 24, 2006 DOE CF Plenary SLAC ES&H Subject Matter Experts (SME) Structural Ken Yang University Technical Rep – Group Leader Bob Law Electrical Lori Shewchuk 7 CM/GC – Turner Tom Malloy – Sr. PM James Tubbs -PM UTR – Electrical Lori Shewchuk UTR – CM Jesse Saldivar General Superintendent Aaron Parker Turner Procurement – Pre-purchased Equipment UTR – Structural Ken Yang UTR – CM Lam Chan C. M. Tunnels Patrick Doig - HMM Turner Project Office Rutherford /Chekene Gyimah Kasali UTR – Mechanical Javier Sevilla Sub Contractors Jess Albino albino@slac. stanford. edu

Status of V. E. Effort Jacobs Engineering Design SLAC/Jacobs/TCCO VE Recommendations Complete SLAC Re-sequence of BTH ($450 k) Beam Dump Modifications – in process Trade Contractor Concrete Mix – in process Grading Plan – in process October 24, 2006 DOE CF Plenary 8 Jess Albino albino@slac. stanford. edu

Status of Construction SLAC Main Gate Research Office Building Pep Ring Road Bldg #081 - MMF Sector 25 Sector 20 Upstream LCLS General Work Boundary Research Yard October 24, 2006 Jess Albino DOE CF Plenary albino@slac. stanford. edu

CF Construction Phase Cost/Schedule Performance CPI = 1. 03 Title III Awarded Amount: $63, 972, 680 Obligated Funds: $10, 592, 451 SPI = 1. 01 NTP: 01 Aug 06 Commence Sitework: 01 Sep 06 Beam Line Beneficial Occupancy: 8 Feb 08 Contract Close-out: 18 Aug 08 Contract Administration Submittals Received: 32 Approved: 18 RFI: Received: 55 Closed: 55 October 24, 2006 DOE CF Plenary 10 Jess Albino albino@slac. stanford. edu

CF Construction (cont. ) Field Change Orders: Authorized with NTE: 10 Not-to-exceed sum: $100, 000 Pending: 2 Estimate: $275, 000 October 24, 2006 DOE CF Plenary 11 Jess Albino albino@slac. stanford. edu

Cost to Go at WBS Level 3 $M, Burdened, Escalated 1. 09 Conventional Facilities TEC Estimate to Complete Contingency % Contingency Total Estimated Cost (TEC) 96. 22 15. 5% 14. 89 1. 09. 01 System Management & Integration 15. 91 13. 5% 2. 15 1. 09. 02 Title 1 & Title 2 Conventional Facilities 0. 05 13. 5% 0. 01 1. 09. 03 Construction-T 3 Conventional Facilities 80. 27 15. 9% 12. 73 October 24, 2006 Jess Albino DOE CF Plenary albino@slac. stanford. edu

Schedule Delays Bid Groups 1 and 2 Evaluation – 2 months (NTP 01 AUG 06) Re-sequence Beam Transfer Hall – 2 months Weather Contingency – 2 months Schedule Mitigation Develop Early Occupancy Dates Baseline Construction on Shorter Duration October 24, 2006 DOE CF Plenary 13 Jess Albino albino@slac. stanford. edu

LCLS CF Construction Schedule Jan 07 Feb 08 Feb 08 Aug 08 October 24, 2006 DOE CF Plenary 14 Jess Albino albino@slac. stanford. edu

LCLS Coordination with SLAC Use of Alpine Gate for all subcontractors Gate 17 will remain open 24/7 Implement an approved Tunnel Rescue Team prior to start of any tunneling Assist with development of the project Baseline Schedule Continue coordinating with lab for LCLS and SLAC interface issues (liaison, Exec. Committee, Directorate) October 24, 2006 DOE CF Plenary 15 Jess Albino albino@slac. stanford. edu

Turner Plans for Construction Receive Authorization to Proceed Aug 01, 06 Mobilization and Site Work commences on Sep 11, 2006 Tunneling operations commence late Oct, 06 12 month duration, two shift operation Research Yard North Access driveway to be coordinated with tunneling and Beam Transfer Hall (BTH)activities BTH fencing to be coordinated with road closure Collider Experimental Hall fencing is installed October 24, 2006 DOE CF Plenary 16 Jess Albino albino@slac. stanford. edu

Next 6 Months CONSTRUCTION Complete Site Grading Excavate Undulator Hall tunnel Excavate Near Experimental Hall, Pour base slab Excavate and Pour Central Utility Plant base slab Excavate and Pour Fixed Enclosure Form and Pour Beam Dump Slab-On-Grade October 24, 2006 DOE CF Plenary 17 Jess Albino albino@slac. stanford. edu

Next 6 Months (cont. ) CONSTRUCTION (cont. ) Form and Pour Beam Transfer Hall Slab-On-Grade Begin Access Tunnel ADMINISTRATION Delete Central Lab Office Complex Complete CF Project Management Documents Timely Submittal Processing Process Changes Enforce Safety Plan Enhance Coordination with Technical Systems Monitor Contractor October 24, 2006 DOE CF Plenary 18 Jess Albino albino@slac. stanford. edu

Project Safety is Everybody’s Business! Frontline Responsibility is with the Individual Reinforced by: Daily Task Plan, Weekly Tail-gate Meetings, Subcontractor’s Safety Plan, Training Safety Representative CM/GC Safety Program Orientation Training Safety Representative Oversight Buttressed by SLAC Safety Oversight October 24, 2006 DOE CF Plenary 19 Jess Albino albino@slac. stanford. edu

Project Safety Experience to Date Lost Time Injury Rate Sub. Contractors 68 K Hours worked (09/30/2006) Zero Injuries LCLS Collaboration 737 K Hours worked (09/30/2006) 2 Lost Day Cases (Shoulder & back strain) 136 Days Worked Without Injuries (05/11/2006) Safety training is 92% Safety Trg Assessments are 99% current Note: Injury rates based on 200 K hours (100 man years) of effort. October 24, 2006 DOE CF Plenary 20 Jess Albino albino@slac. stanford. edu

Issues (and Mitigation) Encountering Remnant Utilities Surveys to locate active utilities Coordination with CEF to review historical records Trenching to locate abandoned and unmapped utilities Site Security and Safety Signing and Fencing Communication with SLAC residents All-hands Bulletin Active Enforcement Construction Delays Mitigation Plans in advance Work-arounds and Re-sequencing Contingency Plans October 24, 2006 DOE CF Plenary 21 Jess Albino albino@slac. stanford. edu

Issues (and Mitigation) cont. CLOC Subcontract De-scoping Thorough Scrubbing of CLOC scope items Definition of Scope Reduction Interfaces Coordination and Negotiation with CM/GC Technical Systems Construction Tolerances Definition of Needs in concert with Tech. Systems Coordination with Trade Contractor to meet spec. Preparation of Work Plans to accomplish goals Increasing Market Costs Maximize Forward Pricing Minimize Change Orders Use Volume Purchasing where practical Disputes and Claims Quickly Address Claims Implement Dispute Review Board Process Prepare and Use an Issues Resolution Ladder October 24, 2006 DOE CF Plenary 22 Jess Albino albino@slac. stanford. edu

Summary Good progress on all fronts since last review. CF staff has been strengthened to ensure adequate experience is integrated in all requirements Continue to Value Engineer Interface with SLAC, Tech. Systems, CM/GC Support TCCo and construction to prevent delays – keep to the schedule. Complete development of tools for CF staff Team is in place to safely construct the LCLS “house”! October 24, 2006 DOE CF Plenary 23 Jess Albino albino@slac. stanford. edu