Department of Energy Facility Representatives Annual Meeting Robert

Department of Energy Facility Representatives Annual Meeting Robert Poe, Assistant Manager Environment, Safety and Health Oak Ridge Operations Office May 19, 2004

Outline o o Overview of Oak Ridge Operations The ORO Management Approach ORO Facility Representatives Program Qualification Status n n Safety System Oversight (SSO) Senior Technical Safety Managers (STSM) 2

Key Oak Ridge Missions o o o Science and Technology Environmental Management Assets Utilization Uranium Programs Support to National Security Programs 3

Oak Ridge Reservation Y-12 ETTP ORNL ORISE 12, 856 contractor employees $831 million payroll to 20 counties 4

Major Oak Ridge Contractors 5

Oak Ridge Operations/National Nuclear Security Administration FY 2004 Budget Authority By Program NNSA - $858 M Work for Others $330 M Other Activities $40 M Nuclear Energy $35 M Science $578 M Total – ORO Total – YSO/NNSA Total *Energy Efficiency $139 M $1. 8 B $2. 6 B Environmental Management $567 M 6

Management Approach Federal Laws, Regulations, and Applicable State and Local Laws DOE Directives ORO Management System Description (MSD) · Describes the ORO Management and Safety Philosophy · Describes policies and requirements for executing the ORO missions, processes, and interfaces, including the following: § ISMS § QAP § Business Systems § Environmental Management System § Program/Project Management · Living Document Environmental Management System Description · Implements and builds on the ORO MSD · Describes how EM executes its program and project responsibilities · Approved by the ORO Manager Laboratory Management System Description · Implements and builds on the ORO MSD · Describes how the Laboratory executes its program and project responsibilities · Approved by the ORO Manager ORO Organization Manual, ORO M 110 ORO Functions, Responsibilities, and Authorities Manual (FRAM) Organization/Site-Specific Procedures 7

The MSD is a Management Tool that: q q q q Identifies requirements and flowdown expectations Establishes policies Establishes minimum performance requirements Provides the flowdown of requirements Defines processes and procedures for oversight Defines requirements for technical qualification program Assists new employees 8

Management System Description ORO MSD Pictorial Overview 1. 0 Purpose 2. 0 Document Layout 3. 0 Federal Management 3. 1 Organization 3. 1. 1 Roles and Responsibilities 3. 1. 1. 1 Office of the Manager (a) Manager (b) Chief Operating Officer (c) Deputy for Lab Operations (d) Special Projects Manager 3. 1. 1. 2 Line Organizations 3. 1. 1. 3 Support Organizations 3. 1. 2 Personnel Management 3. 1. 2. 1 Workforce Analysis and Staffing Plan 3. 1. 2. 2 Training and Qualification Program(s) 3. 1. 2. 3 Technical Qualification Program 3. 1. 2. 4 Recruitment 3. 2. 1. 2 3. 2. 1. 3 3. 2. 2 3. 2. 3 3. 2. 4 3. 3. 1. 2 3. 3. 1. 3 3. 3. 1. 4 3. 3. 2 ORO Processes Federal Employee Safety and Health ORO FEOSH Program Facility/Site Emergency Management Program Federal Building Complex Emergency Management Program Quality Assurance Program DOE Orders and ORO Directives Procedures and Command Media Performance Assurance (ORO) Performance Assessments Performance Indicators Employee Performance Plans and Appraisals ORO Status and Feedback Assessment Tracking Systems 4. 0 Contractor Management 4. 1 Types of Contracts 4. 2 Contract(s) 4. 2. 1 Budgeting and Prioritization 4. 2. 2 Work Authorization/ Funds Distribution 4. 2. 3 Project Authorization and Oversight 4. 2. 4 Authorization Agreements 4. 2. 5 Environmental Permits and Management Systems 4. 2. 6 Startup and Restart Authority 4. 2. 7 Integrated Safety Management Systems 5. 0 Strategic Planning 4. 3. 1 4. 3. 2. 2 4. 3. 2. 3 4. 3. 2. 4 Contractor Performance Assurance Performance Evaluation and Measurement Plan Contract Oversight Performance Assessments Stop Work Authority Deficiency Tracking Diversity and Employee Concerns 4. 3. 2. 5 4. 3. 2. 6 Feedback Price- Anderson Amendments Act 9

Management Approach to Facility Representatives Oak Ridge Operations Facility Representatives Manual ORO-EM ORNL Site Office Facility Representatives Manual 10

ORO FR Statistics o Number of Facility Representatives n n o Environmental Management – 14 Science – 6 (4 on-board) Number of facilities or areas covered n n 75 Nuclear ( 1 -Category 1; 26 -Category 2; 6 -Category 3; 42 -Radiological) 7 Non-nuclear/Balance of Plant 11

FR Interfaces with Manager o o Monthly Meetings Semi-Annual FR Meetings 12

Strong Points of the OR Program o o Joint FR/SME Facility Reviews The FRs are an outstanding Technical Resource for ORO Monthly Meetings as communications channel Use of Information Tracking System 13

Considerations o Maintaining the objectiveness of the Facility Representatives n n n o FR Rotation Joint FR/SME Reviews Management Walk-Around Level of FR Staffing n n EM - DOE Facility Representative Manual SC - Special Independent Review 14

Safety System Oversight (SSO) o o 1. 3 FTEs involving 5 SSOs 27 Total Safety Systems credited in Documented Safety Analyses The ORO SSO Program Manual planned for July 2004 Formal Qual Cards to be established shortly after Manual is finalized 15

ORO Senior Technical Safety Managers o o o 21 Positions in Technical Qualifications Program 18 Individuals have completed Qualifications 3 In-Process 16

Questions 17