DEPARTMENT OF CULTURE SPORT AND RECREATION MPUMALANGA PROVINCE

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DEPARTMENT OF CULTURE, SPORT AND RECREATION MPUMALANGA PROVINCE COMMUNITY LIBRARY CONDITIONAL GRANT 2009 /

DEPARTMENT OF CULTURE, SPORT AND RECREATION MPUMALANGA PROVINCE COMMUNITY LIBRARY CONDITIONAL GRANT 2009 / 2010 FINANCIAL YEAR

Community Library Grant Index 1. 2. 3. 4. 5. 6. 7. 8. Library Update

Community Library Grant Index 1. 2. 3. 4. 5. 6. 7. 8. Library Update Expenditure trend for the financial year 2007 / 2008. Expenditure trend for the financial year 2008 / 2009. Rational for under/over expenditure Remedial Actions Expenditure trend for the financial year 2009 / 2010. Reasons for variance for the financial year 2009/2010. Department’s monitoring capacity.

Community Library update The DCSR has been receiving grants from National Dept of Arts

Community Library update The DCSR has been receiving grants from National Dept of Arts and Culture fro the past three years namely 07/08 Libraries constructed and established in the 3 regions: 3 new libraries, 6 buildings upgraded and as opened as new, 3 existing libraries upgraded, 1 mobile and 2 container libraries. 5 renovations have been undertaken in all regional libraries 2009/10 4 new library construction underway (including Siyabuswa from 2008/09, 4 library upgrading (including Wesselton from 2008/09), 1 mobile library to be acquired. The department is currently using IDT as an implementing agent for all library infrastructure projects A memorandum of understanding has been signed by DCSR and Independent Development Trust(IDT)

DEPARTMENT OF CULTURE, SPORT AND RECREATION MPUMALANGA PROVINCE COMMUNITY LIBRARY CONDITIONAL GRANT 2007 /2008

DEPARTMENT OF CULTURE, SPORT AND RECREATION MPUMALANGA PROVINCE COMMUNITY LIBRARY CONDITIONAL GRANT 2007 /2008 ECONOMIC CLASSIFICATION ORIGINAL BUDGET EXPENDITURE COMPENSATION OF EMPLOYEES 2, 467 351 2, 553 863 GOODS AND SERVICES 8, 612 323 9, 797 454 TRANSFERS AND SUBSIDIES 2, 680 326 2, 845 321 PAYMENTS FOR CAPITAL ASSETS 9, 100 000 7, 377 314 22, 860 000 22, 573 951 GRAND TOTAL

DEPARTMENT OF CULTURE, SPORT AND RECREATION MPUMALANGA PROVINCE COMMUNITY LIBRARY CONDITIONAL GRANT 2008 /2009

DEPARTMENT OF CULTURE, SPORT AND RECREATION MPUMALANGA PROVINCE COMMUNITY LIBRARY CONDITIONAL GRANT 2008 /2009 ECONOMIC CLASSIFICATION ORIGINAL BUDGET EXPENDITURE VARIANCE COMPENSATION OF EMPLOYEES 2, 630 000 2, 015 000 615 000 GOODS AND SERVICES 19, 119 000 16, 514 000 2, 605 000 TRANSFERS AND SUBSIDIES 3, 208 000 3, 178 000 30 000 PAYMENTS FOR CAPITAL ASSETS 18, 255 000 12, 039 000 6, 216 000 GRAND TOTAL 43, 212 000 33, 746 000 9, 466 000

REASONS FOR UNDERSPENDING 2008 / 2009 The department has requested a roll-over for an

REASONS FOR UNDERSPENDING 2008 / 2009 The department has requested a roll-over for an amount of R 9, 466 million for the completion of Infrastructure projects in progress. Siyabuswa and Wesselton Libraries at 80% completion. Compensation of employees-the province is experiencing a lot of reignations which therefore results in vacant posts thus creating a savings in the compensation of employees. Goods and services-international library books ordered take some time before delivery Transfers and subsidies-1 municipality transfer not conductue to lack of proper business plan Capital Assets-Infastructure projects completion date overidding to last quorter of the financial year.

Remedial actions Municipalities assisted in compiling the business plans and monitoring capacity provided by

Remedial actions Municipalities assisted in compiling the business plans and monitoring capacity provided by the department through OST Procument of service providers for supply of library books done in the previous year Capital projects implementing agent engaged in fasttracking the appointment of service providers and the implementation Monitoring by OST strengthened- Monthly progress reports are requested

DEPARTMENT OF CULTURE, SPORT AND RECREATION MPUMALANGA PROVINCE COMMUNITY LIBRARY CONDITIONAL GRANT 2009/2010 ECONOMIC

DEPARTMENT OF CULTURE, SPORT AND RECREATION MPUMALANGA PROVINCE COMMUNITY LIBRARY CONDITIONAL GRANT 2009/2010 ECONOMIC CLASSIFICATION ORIGINAL BUDGET EXPENDITURE COMMITMNET VARIANCE 6, 637 121 873 397 - 5, 763 724 GOODS AND SERVICES 26, 368 879 1, 529 094 10, 735 961 14, 103 824 TRANSFERS AND SUBSIDIES 4, 350 000 3, 350 000 - 1, 000 PAYMENTS FOR CAPITAL ASSETS 18, 600 000 5, 410 924 13, 186 256 2, 820 GRAND TOTAL 55, 956 000 11, 163 416 23, 922 217 20, 870 367 COMPENSATION OF EMPLOYEES

Reasons for Under ( Over) spending 2009 / 2010 Financial Year Compensation of Employees

Reasons for Under ( Over) spending 2009 / 2010 Financial Year Compensation of Employees v The under spending in compensation is due to the mobility in the sector thus creating vacant posts continuosly v Current situation-we have posts vacant which have been advertised and to be filled by end October. • Goods and Services v The current under spending in goods and services will be utilized during the year since some activities are taking place in the third and last quarter. v R 3, 000 mill is for SITA Brocade system v R 4, 000 mill is committed already for marketing and promotion of Libraries e. g. Fundza for fun v R 0, 600 mill is for Library information catalogues e. g. Periodicals, Magazines etc. v R 2, 800 mill Allocated for Infrastructure projects that is 3 Libraries. (Tweefontein, Msogwaba and Silindile)

Reasons for Under (Over) spending 2009 / 2010 Financial Year Continu…. Transfers and Subsidies

Reasons for Under (Over) spending 2009 / 2010 Financial Year Continu…. Transfers and Subsidies v An amount of R 1, 000 mill will be spent for the ICT projects during the 3 rd quarter and 4 th quarter in the municipalities. Municipalities still outstanding. • Payments for Capital Assets v R 2 820 All the procurement for the current year projects completed

Summary of Spending Patterns Year Budget Actual % spending 2007/8 22, 860 22, 573

Summary of Spending Patterns Year Budget Actual % spending 2007/8 22, 860 22, 573 99% 2008/9 43, 212 33, 746 78% 2009/10 55, 956 34, 900 62%

Summary of Spending Patterns 60, 000 55, 956 50, 000 43, 212 40, 000

Summary of Spending Patterns 60, 000 55, 956 50, 000 43, 212 40, 000 30, 000 33, 746 34, 900 Budget 22, 860 Actual 22, 573 20, 000 10, 000 2007/8 2008/9 2009/10

Department of Culture , Sport and Recreation Monitoring Capacity 2009 / 2010 Monitoring capacity

Department of Culture , Sport and Recreation Monitoring Capacity 2009 / 2010 Monitoring capacity is provided through the following resources: Operational Support Team (OST) The Provincial Treasury has sourced the services of built environment professionals (engineers etc. )to support Departments implementing Infrastructure projects at operational level to facilitate improved service delivery and departments without dedicated infastructure units The above officials are seconded on a full time basis to the department. This Intervention is specifically aimed at providing technical expertise with the end purpose to capacitate the Department in this respect. At present one official from DCSR is being capacitated by the OST in programme management which includes monitoring, while still also providing additional monitoring capacity to the Department. In terms of the Departmental Implementation Plan and submitted

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