Department of Community Services Consolidated Plan for Housing

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Department of Community Services Consolidated Plan for Housing and Community Development Programs One Year

Department of Community Services Consolidated Plan for Housing and Community Development Programs One Year Action Plan July 1, 2020 to June 30, 2021 Virtual Subrecipient Technical Assistance Meeting June, 2020

Subrecipient Technical Assistance AGENDA 1. Welcome 2. HUD Consolidated Plan Goals 3. New Castle

Subrecipient Technical Assistance AGENDA 1. Welcome 2. HUD Consolidated Plan Goals 3. New Castle County (NCC) Programs and Priorities 4. Subrecipient Agreements 5. Direct Benefit Data, Income Eligibility, and Beneficiary Requirements 6. Fund Drawdown 7. Monitoring, Next Steps and Compliance & Updates 8. Contact Information, Closing Remarks & Questions

Subrecipient Technical Assistance Funds are from the U. S. Department of Housing and Urban

Subrecipient Technical Assistance Funds are from the U. S. Department of Housing and Urban Development (HUD) HUD Consolidated Plan Goals • To Provide Decent Housing • To Provide a Suitable Living Environment • To Expand Economic Opportunities

Subrecipient Technical Assistance Funding Streams: U. S. Department of Housing and Urban Development (HUD)

Subrecipient Technical Assistance Funding Streams: U. S. Department of Housing and Urban Development (HUD) • CDBG (Community Development Block Grant) versatile funding source—housing rehabilitation or homeownership, public services, public facilities, or economic development • HOME (Home Investment Partnerships) Program– funds for affordable homeowner or rental housing, new construction and/or rehabilitation • ESG (Emergency Solutions Grants) – activities benefiting the homeless • 39 applications received, 38 projects awarded – 26 CDBG, 6 ESG, & 6 HOME

Subrecipient Technical Assistance Program Year 2020 – 2024 Consolidated Plan Priorities July 1, 2020

Subrecipient Technical Assistance Program Year 2020 – 2024 Consolidated Plan Priorities July 1, 2020 – June 30, 2025 Increase Supply of Affordable Housing Increase affordable rental housing. Increase homeownership. Housing rehabilitation. Decrease Homelessness Provide housing and services to the homeless and at risk of homelessness that align with the Delaware Continuum of Care Action Plan. Improve Public Infrastructure Improve public infrastructure in coordination with an affordable housing development. Provide Public Services Provide public services to low and moderate-income households as well as persons with special needs. Planning and Administration and Fair Housing Provide quality oversight and administration of federal programs.

Sub-Recipient Technical Assistance SUBRECIPIENT AGREEMENTS There have been changes to the format of the

Sub-Recipient Technical Assistance SUBRECIPIENT AGREEMENTS There have been changes to the format of the Sub-Recipient Contract Agreements. The cover page will resemble the Award Letter and include information specific to your project. The body of the contract agreement is standardized language.

Sub-Recipient Technical Assistance SUBRECIPIENT AGREEMENTS

Sub-Recipient Technical Assistance SUBRECIPIENT AGREEMENTS

Subrecipient Technical Assistance SUBRECIPIENT AGREEMENTS Some activities will benefit people who are presumed to

Subrecipient Technical Assistance SUBRECIPIENT AGREEMENTS Some activities will benefit people who are presumed to have income that is Lowto-Moderate. If your activity is an LMC with a Presumed Benefit Status, because you solely service one of the groups in the chart below, you do not have to collect income documents. Simply record them using the income level below. However, you still must provide proof of their group status and record race and ethnicity data on the Direct Beneficiary Form. Group: Income Level: Abused Children Battered Spouses Extremely low income Low income Severely Disabled Adults Low income Homeless Persons Illiterate Adults Persons with AIDS Migrant Farm Workers Elderly Extremely low income Low income If assistance is to acquire, construct, convert, and/or rehabilitate a senior center or to pay for providing centerbased senior services, report the beneficiaries as moderate income. If assistance is for other services (not center-based), report the elderly beneficiaries as low income.

Subrecipient Technical Assistance CDBG ACTIVITIES When Information on Individuals/Persons or Families is Required General

Subrecipient Technical Assistance CDBG ACTIVITIES When Information on Individuals/Persons or Families is Required General Rules Are: • Unduplicated Clients Only Please • Even When Income Documentation is Not Required, Race and Ethnicity Are Required

Summary of Activities Having Direct Benefits

Summary of Activities Having Direct Benefits

Subrecipient Technical Assistance CALCULATING INCOME ELIGIBILITY Two Acceptable Forms of Income: • Part 5

Subrecipient Technical Assistance CALCULATING INCOME ELIGIBILITY Two Acceptable Forms of Income: • Part 5 Annual Income - (formerly called Section 8 annual income) • IRS Form 1040 (Long Form) Adjusted Gross Income You must pick one acceptable form and use throughout the entire program CPD Income Eligibility Calculator https: //www. hudexchange. info/incomecalculator/ & 24 CFR 5. 609 (b) and (c) Income Inclusions & Exclusions www. ecfr. gov

Subrecipient Technical Assistance CALCULATING INCOME ELIGIBILITY

Subrecipient Technical Assistance CALCULATING INCOME ELIGIBILITY

NCC Client Reporting Form

NCC Client Reporting Form

INCOME GUIDELINES Effective April 1, 2020 – Subject to change 7/1/20 Number in Family

INCOME GUIDELINES Effective April 1, 2020 – Subject to change 7/1/20 Number in Family Less than 30% of Median/Section 8 & CDBG Extremely Low Less than 50% of Median/HOME Very Low/Section 8 Very Low/CDBG Low Income Less than 80% of Median/HOME Low/ Section 8 Low/CDBG Moderate Income 1 2 4 6 8 $20, 300 $23, 200 $29, 000 $35, 160 $44, 120 $33, 850 $38, 650 $48, 300 $56, 050 $63, 800 $54, 150 $61, 850 $77, 300 $89, 700 $95, 900 $96, 600 Median Income, family of four—New Castle County (Philadelphia-Camden. Wilmington, PA-NJ-DE-MD Metropolitan Statistical Area)

Subrecipient Technical Assistance OLD DRAW FORM

Subrecipient Technical Assistance OLD DRAW FORM

Subrecipient Technical Assistance Updated Draw Form

Subrecipient Technical Assistance Updated Draw Form

Subrecipient Technical Assistance FUND DRAW DOWN • Funds are Drawn on a Reimbursement Basis

Subrecipient Technical Assistance FUND DRAW DOWN • Funds are Drawn on a Reimbursement Basis • Grant Agreement Scope of Work Reflected on Draw Form Line Item(s) Draws will list specifically what can being reimbursed. Ex: Salaries for Direct Client Services, Camp Scholarships, Rent Expenses etc. The activity line on the draw will match the award letter, the budget and the contract. It will clearly state what NCC is reimbursing your agency for. Only items specified by NCC will be considered for reimbursement.

Subrecipient Technical Assistance FUND DRAW DOWN Required for Drawdown Submission- Continued • Fully Completed

Subrecipient Technical Assistance FUND DRAW DOWN Required for Drawdown Submission- Continued • Fully Completed Draw Form (Live Signatures) • Expense Documentation: Bills and receipts of payments, paid invoices, bank statements showing cleared checks, agency salary letter and salary log outlining hours and DOS for employee who provided the direct client service • Client File Documentation to include: agency intake application, client reporting form, picture ID, proof of income and residence, parcel search results… applicable documents needed to prove client eligibility as outlined in contract. Checklist • Summary of Activities Having Direct Benefits Form

Subrecipient Technical Assistance FUND DRAW DOWN Required for Drawdown Submission - Continued • For

Subrecipient Technical Assistance FUND DRAW DOWN Required for Drawdown Submission - Continued • For agencies being reimbursed salaries for direct client services please include the additional documentation: • Salary form and/or letter (on agency letterhead), and a log outlining the staff members name, title, annual salary, hourly rate, client service dates, name of client, total hours spent with client, and amount being charged to the draw for that client.

Subrecipient Technical Assistance MONITORING • Technical Assistance throughout Program Year • Desk Monitoring with

Subrecipient Technical Assistance MONITORING • Technical Assistance throughout Program Year • Desk Monitoring with each draw submission to Ensure Compliance; Site Monitoring when applicable (agencies who’ve experienced change in administration, or are awarded $25, 000 or more in funding) Ø Complete Financial Records (Draw, Supporting Documents, Invoices and Receipts etc. ) Ø Individual Case Files and Salary Logs Ø Records to Tell Your Program’s Story – Attendance Sheets, Names, Dates, Times – Program Guidelines, Brochures, Pictures, Letters of Appreciation etc.

Subrecipient Technical Assistance Next Steps: • Requisitions and Purchase Orders are being created for

Subrecipient Technical Assistance Next Steps: • Requisitions and Purchase Orders are being created for your projects. • Once those 2 things are finalized, your contract is drafted and sent through Contract Tracking for review by our Legal, Purchasing, Fiscal and Executive Offices. • The County Executive signs the contracts and returns them to our office. Once received we’ll arrange a date for agencies to come in to sign them or, if you choose, we’ll mail them to you. • Upon execution of the contracts, HUD IDIS activities are created and the draw & beneficiary forms are sent to your agency via email. • Regardless of when you receive the contract, it is effective July 1 st and services must start; payments are retro-active.

Subrecipient Technical Assistance Next Steps: • Budgets will need to be revised to reflect

Subrecipient Technical Assistance Next Steps: • Budgets will need to be revised to reflect the amount awarded by NCC and the budget items approved for reimbursement. Please refer to your award letter Budget Item Approved section of the chart. Revise the budget to the amount and language stated in that section, (the language is in bold), and submit to our office immediately. Revised budgets can be mailed or scanned and emailed to our office. Contracts will not be executed until a revised budget is on file.

Compliance & Updates This ZOOM Webinar has a feature that will capture attendance. This

Compliance & Updates This ZOOM Webinar has a feature that will capture attendance. This will allow us to prove your agency participated in this mandatory meeting. If you are a new agency and have not gotten a copy of the Uniform Grant Guidance booklet, please email me after the meeting so one can be mailed to you. Please be sure to periodically check our Program Development website for upcoming funding opportunities, HUD approved plans, applicable forms and program highlights. http: //www. nccde. org/456/Community-Development-Housing & www. nccde. org/1091/Federal-Funding-Opportunities

Compliance & Updates Required forms for the CDBG Program can be found at their

Compliance & Updates Required forms for the CDBG Program can be found at their applicable pages. There you will find the Client Eligibility Forms, Income Limit Charts, Checklists, Salary Logs etc. These forms must accompany the draw you submit for reimbursement. https: //www. nccde. org/1293/CDBG Please contact our office immediately if you have trouble accessing them.

Contact Information: City of Newark Contact: Michael Fortner, AICP Planner II (302) 366 -7000

Contact Information: City of Newark Contact: Michael Fortner, AICP Planner II (302) 366 -7000 ext. 2041 [email protected] de. us New Castle County Contacts: Nicole Waters, CDBG & ESG Program Manager (302) 395 -5644 Nicole. [email protected] gov Dawn Lim-Leon, Administrative Assistant (302) 395 -5646 Chuang. [email protected] gov

Working Together to Make Dreams a Reality Thanks for attending!! Are there any Questions?

Working Together to Make Dreams a Reality Thanks for attending!! Are there any Questions?