Demystifying ITIL Understanding ITIL Without the Hype New

Demystifying ITIL Understanding ITIL Without the Hype New York, NY November 3, 2006

Objectives § Introduction § Key Issues § IT Service Management (ITSM) § History of ITIL § The ITIL Framework § Using ITIL in Your Company § CA Service Management Accelerator (Brian Johnson)

Obligatory Click to edit Dilbert Masterslide title style Accepting Change

Key Issues facing IT Managers § Aligning IT and Business goals § Implementing Continuous Improvement § Measuring IT organization effectiveness and efficiency § Reducing the Total Cost of Ownership (TCO) § Demonstrating the business value of IT Managing the constant change in business and IT §

What is IT Service Management? Definition IT Service Management (ITSM) is the process of managing IT services to effectively and efficiently meet the needs of the Customer § Three key elements contribute to the success of a comprehensive IT Service Management program: — Process Management — Quality Management — ITIL Manage services to customers, NOT technology to users

IT Service Management Business Benefits § Continuous Improvements in the delivery of services — Providing consistent and more predictable IT services § Improved communication and relationships § Strong business partnerships — Expectations are clear throughout the value chain § Increased IT customer satisfaction — Well-linked and well-understood handoffs between IT processes means that customers and their problems don’t “fall through the cracks, ” § Reduced long-term costs — “Best practices are the key to cost reduction, with potential savings of up to 48%” (source: Gartner)

What is a “Best Practice” A Working Definition § Best Practices are a set of guidelines based on the best experiences of the most qualified and experienced professionals in a particular field § It is based on: — More than one person — More than one organization — More than one technology — More than one event

Where Do Best Practices Fit A Hierarchy What should we do? How should we do it? BS 15000 Standard ITIL Best Practice ITSM How should we do it in a particular context? How should we do it in our organization? Applied Framework Organizational Policies, Practices & Procedures

What is ITIL? The Information Technology Infrastructure Library § Documented set of best practices (books) for IT Service Management § Originated and maintained in the UK by the Office of Government Commerce (OGC) § Process based approach to IT service delivery that is internationally accepted and recognized § Written by consultants, vendors, IT practitioners § Over 200, 000 copies of the library have been sold world-wide § Originally published nearly 20 years ago, ITIL was refreshed in 2001 to reflect current best practices § Active international user group, the it. SMF (IT Service Management Forum)

ITIL Philosophy § Provides “Best Practice” guidelines to ensure IT processes are aligned to business processes § ITIL is not a standard, so tools, processes or people cannot be “ITIL compliant” § Is process driven, scalable and flexible § Organizations should adopt the guidelines, principles and concepts, then adapt to fit their environment § Platform independent — Version 1 is 10+ years old – mostly centralized IT — Version 2 adds in decentralized processing

Is ITIL the Answer? § Incident Management - Restore normal service as quickly as possible § Problem Management - Get to the root cause of incidents § Change Management - Ensure that standardized methods and procedures are used for prompt handling of changes § Service Level Management – Maintain and improve IT service quality…through reporting

Why ITIL? Benefits of ITIL § Reduction in TCO § Greater alignment of IT services, processes and goals with business requirements, expectations and goals § Improved business profitability and productivity § Support staff that are more aware of business processes and their impact on the business § Provide more proactive services to customers § Improved service levels and quality of service

ITIL Organizational Structure The Library SERVICE SUPPORT LIBRARY • • • Incident Management Problem Management Change Management Configuration Management Release Management SERVICE DELIVERY LIBRARY • • • Availability Management Capacity Management Continuity Management Financial Management Service Level Management

ITIL Processes Service Support § Day-to-day § Short to medium-term management cycles § Service Desk § Configuration Management Database § Maintain flexibility of the infrastructure § Focus on control of the infrastructure § A basis for Service Delivery

ITIL Processes Service Delivery § Forward-looking § Medium to longer term management cycles § Focus on developing plans for improving the quality of IT services § What are the business requirements? § How do we structure services to meet these? § What level of quality do we need and how do we achieve it?

ITIL Driven Cost Reductions Direct and Indirect Direct § § § § Reduced cost of incident resolution Reduced self-inflicted incidents via integrated and reliable change Increased productivity of IT staff Improved asset utilization, life cycle management and accurate software licensing costs Reduced service cycle times End-to-end service cost optimization Automation Indirect § § § § § Reduced peer support Standardization Consolidation Non-IT staff more productive Improved availability Managing appropriate expectations Improved efficiency of security and business continuity planning processes Improved IT governance Drives continual improvement

Gartner Group Opinion on ITIL § ITIL is a well established, easily accessible, affordable process model for IT Service Management that is built around a set of best practices § ITIL is better known for its back-office operational process definitions than for its application management processes § ITIL is based on defining best-practice processes for IT service delivery and support, rather than defining a broad -based control framework § ITIL's structure enables incremental adoption, which facilitates continuous improvement Source: Gartner Research

Do We Need ITIL? § Supports IT Service Management Program § Not an alternative framework, but: — Builds on what you have already started and are doing well — Not an obscure theory, but guidelines based on what has been proven to work — At the core of what you do, not an add-on § Reduce costs § Improve quality of service

Secrets of Successful use of ITIL Senior Management buy-in Tools alone do not solve problems If it isn’t broken, don’t fix it Reorganization is the last thing on the agenda, not the first § Take one step at a time § Communicate and sell at all stages § Be prepared for Change § §

Moving Forward Recommendations IT Service Management will be a prerequisite for demonstrating business value. Success requires commitment and perseverance. Start now! IT Service Management requires fundamental cultural and behavioral change. Pay careful attention to organizational change management issues Success in IT Service Management is based on repeatable processes. Use ITIL as the basis for IT operational processes and then focus on continually improving them Seek opportunities to learn from and copy best-practice processes Measure IT costs and relate results to process analysis to find saving and improvement opportunities for optimization Source: Gartner

Taking the next step with ITIL – CA Service Management Accelerator presented by: Brian Johnson

Certification Master’s Certificate in IT Service Management PRACTITIONER’S CERTIFICATE Capacity, Service Availability Level Service & & Service Financial Delivery Continuity Management PRACTITIONER’S CERTIFICATE Service Configuration, Desk, Change Incident Service & & Release Support Problem Management Foundation Certificate In IT Service Management