Delivery Agency Portal Instructions NCID Read NCID instructions

Delivery Agency Portal Instructions

NCID (Read NCID instructions first) § Please create an NCID for every contact at every Delivery Agency. Once you have your new or existing desired NCID, please contact one of the following to link your account: Jessica Lashbrook Jessica. lashbrook@ncdoi. gov 919 -647 -0087 Monna Gillespie monna. gillespie@ncdoi. gov 919 -647 -0088 Devin Cockrell devin. cockrell@ncdoi. gov 919 -647 -0090 Eastern-Scott Hackler scott. hackler@ncdoi. gov 919 -621 -9497 Central-Michael Caviness michael. caviness@ncdoi. gov 336 -813 -0088 Western-Wayne Bailey wayne. bailey@ncdoi. gov 919 -218 -1558 § There are 5 different contact’s a Delivery Agency can list. All 5 contacts will see the same information: School Director DA Assistant 1 - 5 2

Portal location § Direct link: http: //www. ncdoi. com/OSFM/Fire_Rescue_Commission/Default. aspx ? field 1=Certification_and_Training__Courses&user=Certification_and_Training § Or if on and OSFM page: Under OSFM Divisions> Fire and Rescue Commission> Community College, High Schools, Fire Department Delivery Agencies. 3

Log in with NCID 4

Choose ‘Manage Course Schedules’ 5

Course Schedule § Course section ID, Course number/name, Start Date, End Date, Practical test Date, Written test Date, All Instructors, Location is required for every schedule. § Instructor field is a pop up box that contains only the Instructors Qualified to teach the course. If your instructor is not listed, they are not qualified to teach the course. § *If an instructor is not listed contact OSFM. 6

Section ID § Section ID (this would be the unique identifier in Colleague “Course Section ID” for your course section – the 7 – 9 digit number generated by the system, not the field ‘Section’ within the Colleague application). Please enter this number with the associated course. 7

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Block/Combo course § When creating block/combo courses with more than one FIP tied, you must list the instructor for each FIP number. Until you do so, the course will be “pending” not “active”. 9

§ You may list one instructor for all by entering, then “Save to All” or you can list a different instructor for any FIP using the pencil icon. 10

Changes to Course Schedules § *** A Delivery Agency cannot create a schedule the day of or prior to. To schedule a course that has already begun or starts the day of entry, have all the information ready and please contact any of the personnel in slide 2. § To edit any course in the future, go to “Create/Manage Course Schedules” and click on the pencil icon. § If more that one instructor will be lead for one FIP, list in NOTES section. 11

Manage Roster § Grades from colleges will still have the option of uploading their current datatell college roster to OSFM upload. Course Section ID is not required again, as it will be associated on the college form. Colleges also have the option to manually enter student grades on the portal, although NOT required. 12

Manual Grade entry § When viewing course schedules list, choose “Manage Roster” for course entering. You may enter student info and grade that will populate on student record immediately. This option would be ideal for retest or grades still missing at OSFM. 13