DEFINING THE PROJECT CHAPTER 4 Objectives Step 1

DEFINING THE PROJECT CHAPTER 4

Objectives: Step 1: Defining the Project Scope Step 2: Establishing Project Priorities Step 3: Creating the Work Breakdown Structure Step 4: Integrating the WBS with the Organization Step 5: Coding the WBS for the Information System

Project Priorities Performance Unexpected tech. problems Insufficient resources Quality problems Client changes in specs Cost • Scope of work increases • Initial bids were too low • Poor reporting or untimely • Corrective control not exercised in time Tasks took longer than planned Initial time estimates were optimistic

Project Plan Development Project Charter Other information Project description Performance Business case or need measurement baselines Major milestones and target dates Subsidiary management plans Problem statement Owner Scope statement Goals Results (deliveriables) Risks Ø Ex. Procurement plan

Definition of scope: A definition of the end result or mission of the project—a product or service for the client/customer—in specific, tangible, and measurable terms.

Scope Checklist 1. Project objective 2. Deliverables 3. Milestones 4. Technical requirements 5. Limits and exclusions 6. Reviews with customer

�Focus a scope statement by answering who, what, when, and where. Who Customers? Suppliers? Who else is involved? What. Nature of the problem? -what happens? -what do we know about it? When-day, time, shift, month? -when is the problem greatest? Where. Does the problem occur? -at what step in the process? -location? Lean Healthcare Conference Issue (scope statement)

Work Breakdown Structure (WBS) An hierarchical outline (map) that identifies the products and work elements involved in a project. Defines the relationship of the final deliverable (the project) to its sub deliverables, and in turn, their relationships to work packages. Best suited for design and build projects that have tangible outcomes rather than processoriented projects.

Steps for Constructing a WBS Divide project into major objectives 1. a. b. c. Design stage Construction stage Closure Partition Each objective into activities or tasks 3. Divide each activity into sub activities 4. Repeat step 3 until all sub activities have characteristics desired 5. Lowest-level sub activities will be basis of work packages that must be done in order to complete project 2.

Resource Planning Project goal Project policy Technical Project procedure Resource availability Performance standard Project schedule Tracking, reporting, and Contingency plan and replanning auditing

Responsibility Matrix

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