December 2008 USAS Release Highlights December Release Highlights

December 2008 USAS Release Highlights

December Release Highlights – Fund 588 • Fund 588 (E-Rate) removed ▫ Districts should have moved all monies to General Fund last fiscal year

December Release Highlights – Deleting Purchase Orders • Ability to delete po’s removed ▫ Optional via flag in USASDAT/USACON ▫ Flag restricted to OECN_SYSMAN users ▫ Default is to NOT allow po’s to be deleted ▫ Affects POSCN, FUTSCN, APE, USASWeb

December Release Highlights – MONTHLYCD • Added reports to MONTHLYCD ▫ New BUDSUM and APPSUM ▫ Contain Calendar YTD Totals ▫ No REVSUM added – existing REVSUM reports already contain Calendar YTD

December Release Highlights – STUFEES • Input files renamed instead of deleted ▫ Renamed to. POSTED ▫ Only affects ‘Post Now’ option ▫ Only renamed if no fatal errors and receipt is actually posted

December Release Highlights – VENHIRE/VHREPORT • Changed prompt and help ▫ Was “Set New. Hire Vendors as Reported” ▫ Now “Projection or Actual” ▫ Default will always be “Projection”

December Release Highlights – Problems Corrected • Written amount printed incorrectly on check if amount > 999, 999. 99 ▫ Will now leave blank if check amount is this large

December Release Highlights – Problems Corrected • USASWeb/Invoices – Payment Due Date ▫ Invoice was not displaying payment due date if the first item was cancelled

December Release Highlights Technical Changes

December Release Highlights – F 1099 (Technical) • F 1099 – Changed location of. DAT file ▫ Now in OECN$DTA instead of OECN$OUT

December Release Highlights – TR 1099 (Technical) • TR 1099 – Made changes for 2008 regulations ▫ Removed “File Indicator” and “Media Number” fields from “T” record on tape file ▫ Type of Media and Media # prompt removed Only Electronic Filing is supported now ▫ TR 4804 report removed – no longer required

December Release Highlights – USAS 00 (Technical) • Fixed creation of new XREF. IDX files ▫ USAS 00 was creating XREF file in old format (with 1 key) ▫ Now creates in new format (with 2 keys) ▫ USASWeb v 2. 5 -0 will not function correctly without the 2 -key format

December Release Highlights – XREF File Conversion (Technical) • Need to convert files created by USAS 00 since December 2005 release ▫ Execute USAS 0512. COM ▫ Can run against all files, or just those showing 1 key in “File Organization” ▫ See release notes for full details

December Release Highlights – USPURG/UPURG 1 (Technical) • Corrected to purge RCDESC file ▫ Purges RCDESC records with their associated receipt ▫ Also looks for and purges any “orphaned” records

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