DBTI Batch 81 Homecoming Steering Committee SetUp Steering

DBTI Batch ‘ 81 Homecoming Steering Committee Set-Up

Steering Committee n Provides Over-all Direction for all Homecoming Events and Activities ¨ Identification n n Venue, budget, dates, program details Set-up, Management and Supervision of all Working Committees ¨ Includes structure n of all major events committee responsibilities, function and Process, System, SOPS formulation ¨ Guidelines, forms, timelines, etc.

Steering Committee n Management of Finances ¨ Manages n Individual / corporate contributions, collections from projects ¨ Payment n all collected funds of suppliers, venue, etc. Approval of all sub-projects ¨ Mechanics ¨ Funding, etc.

Steering Committee n Coordination of all sub-committee projects ¨ Activities, timing, venue n Coordination with Alumni Officers / DBTI representatives n Conflict resolution ¨ Final say on all issues

Steering Committee Composition n Steering Committee Chairperson ¨ n Working Committee Vice-Chairpersons (also the Working Committee Heads) ¨ ¨ ¨ n Over-all Direction, presides over committee meetings Finance/Collections Program and Events Logistics Special Projects Public Relations/Marketing Class Representatives – 2/3 per class (from 4 -21 to 4 -25)

Responsibilities

Steering Committee Chairperson Provides over-all guidance to all steering committee members on all activities n Presides over the Steering Committee meetings n ¨ Agenda, n venue, time/date Coordination with Alumni Officers / DBTI representatives

Vice-Chairperson (Finance/Collections) Financial Comptroller n Manages and Monitors financial activities n ¨ Collections ¨ Payables

Vice-Chairperson (Program and Events) n Manages the Program and Events Committee ¨ Coordinates all activities of the committee ¨ Proposes all major events and activities n Concept, venue, budget, schedules ¨ Directs n n n all programs and events Homecoming Entertainment Homecoming Program Other Homecoming Activities

Vice-Chairperson (Logistics ) n Coordinates venue of all major events ¨ Venue n arrangements, stage/backdrop, etc. Coordinates with suppliers on all logistics needs of the Steering Committee ¨ Posters, billboards, awards (trophies, certificates, etc ) ¨ Food and Drinks

Vice-Chairperson (Special Projects) n Proposes special projects for fund raising – to the steering committee n Coordinates with the Finance Co-chair, to develop a plan to collect revenue from the projects n Coordinates all activities of all sub-committees on special projects

Vice-Chairperson (Public Relations/Marketing) Ensures dissemination of information to all alumni (all activities including special projects and major events ) n Ensures attendance of targeted audience for all major events n ¨ Number n of pax Spokesperson for the Steering Committee

Class Representatives 2 -3 reps per class (from 4 -21 to 4 -25) n Represents section in all steering committee meetings n Compose the section sub-committees n

Class Representatives ¨ Class Officer-in-charge n Acts as the class chairman and reports to the steering committee ¨ Finance-in-charge n Suggests most efficient manner of collecting personal contributions/donations n In charge of collecting personal donations/contributions ¨ Communications-in-charge n Solicits suggestions from class members n Coordinates with the class OIC re: suggestions/issues raised and other concerns n Manages communication process to all class members

Class Officer-in-Charge n n Represents section in all steering committee meetings Heads the class sub-committee ¨ ¨ ¨ In coordination with the Vice-chair for Public Relations and Marketing, cascades minutes of the Steering committee meetings directly to class members ( within 48 hours after meeting ) Manages all activities of class sub-committees Reports collections (on personal contributions) progress to the Steering Committee Manages, with the help of the Class Finance-in-charge collection activities for all personal donations of all class members With the help of the Class Communications-in-charge, solicits/organizes suggestions from class members on proposed activities/ideas and reports them to the steering committee

Nominated People n Joey Marquez n Pilo n Mike N. n Roehl n Fidel n Kirk n Butch n Eric n Bobby D. n Eric Castaneda n Mulong Francisco n Edwin Bayona n Edwin Ocampo n Negs n Frankie Hilario n Joey Verzo

Appointments n n n Steering Committee Chairperson Working Committee Vice-Chairpersons ¨ Finance/Collections ¨ Program and Events ¨ Logistics ¨ Special Projects ¨ Public Relations/Marketing Class Representatives ¨ 4 -21 ¨ 4 -22 ¨ 4 -23 ¨ 4 -24 ¨ 4 -25 External Auditor – c/o Alumni Office Joey Benjamin Mon Hildawa w. Bobby D, Mike N. Bong Lim Negs Negranza Joey Marquez Deng Kibanoff Nap Bautista Roehl, Kirk, Butch Frankie Hilario Mon Protacio Pilo, Joey Verzo

Committee Rules Established – to guide the conduct of meetings and interactions n n n Quorum – at least 6 Committee members present Agreements – 50% + 1 of those present Conflict/Issues Resolution: Committee will ask those in conflict to resolve issue themselves up to 1 week ¨ If no resolution, Committee takes over and decides based on agreement rule ¨ If still no resolution, Chairman will have the final say – no appeal ¨ n For proper protocol, suggestions pertaining to an area should be coursed through the Working Committee Head

Next Steps All Committee Members will make their own schedule of activities – using the Activity Tracking Chart (excel format) n Committee Heads will present their plans on the next meeting – Aug. 14, 3: 00 pm, Don Bosco Makati n

“Blue Sky” Exercise Homecoming Proposed Major Events n Homecoming Gala ¨ ¨ n n n n n Mass Program Concert Launch of Endowment Fund Parangal sa Teachers Back-to-School in half a day Family Day Sports Day Outreach – Medical Mission or Intramurals for kids Father and Kids’ Camp Retreat Exclusive Batch 81 Party Steering Committee Cocktails

Suggested Fund Raising Events n n n n n Movie Premiere Bingo Social Pusoy Night Big Night Concerts Golf Tournament Souvenir Program (National Steering Committee) Tiangge/Garage Sale Pawnshop Sale/Subasta Raffle Oyster Night (eat all you can) Bar Tour Solicitations In-Laws Auction/Adopt a Mother-In-Law for Day Booth Exhibitors Joey Marquez bidding – to Gays Fashion Show Car Show

Possible Sponsors n n n n n San Miguel Via Mare Lydia’s Lechon Car Dealers/Accessories Gas Stations Newman Gyms Aboitiz Travel Agencies Money Transfers Hotels/Motels Finance Companies Viagra/Pfizer Mc. Donald’s Liquor Cigarettes Clothing/Apparel Individuals