Dateline Letter address Salutation Body Closing Writers name

� � � � Dateline Letter address Salutation Body Closing Writer’s name and title Reference initials Notations

� Keyed at centre point of page – 4. 25” � Quadruple spacing � Dated the day it is mailed

� Address of the person receiving the letter � Quadruple space below Dateline � Starts at left margin � Personal or professional title – Mr. /Ms. or Dr.

� Greets the receiver of the letter � Starts at left margin � Double space below the Letter address � Consist of the title of receiver’s last name � Personal or professional title – Mr. /Ms. or Dr.

� Message of the letter � Starts at left margin � Double space below Salutation � Single space the body � Double space between the paragraphs

� Formal closing of the letter � Starts at centre point of page – 4. 25” � Double space below the Body � Ends with a coma

� Starts at centre point of page – 4. 25” � Quadruple space below Closing for writer’s signature � If writer’s title is short, key the title after the name � If writer’s title is long, key the title on fourth line

� Initials of someone who keyed the letter other than the writer � Starts at left margin � Double space below writer’s name and title � If writer’s initials are included, writer’s initials are keyed first in ALL CAPS followed by colon � Operator’s initials are lowercase

� Starts at left margin � Enclosure � If an item is included with a letter � Double space below Reference initials � Example: Enclosures: Cheque # 1983 Enc. 2 � Copy Notation � “c” indicates a copy of document has been sent to person’s name � Double space below Reference initials � Example: c Tony Mach