Data Sharing Request DSR Process Sandra Furuto Director

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Data Sharing Request (DSR) Process Sandra Furuto Director, Data Governance yano@hawaii. edu

Data Sharing Request (DSR) Process Sandra Furuto Director, Data Governance yano@hawaii. edu

DSR Purpose • Inventory • Protect (security and legal) • Communicate DGO: 7/26/19 2

DSR Purpose • Inventory • Protect (security and legal) • Communicate DGO: 7/26/19 2

DSR Scope Activities involving the collection, management, sharing, exchange, use and/or release of Protected

DSR Scope Activities involving the collection, management, sharing, exchange, use and/or release of Protected Data (data subject to privacy/security considerations). In conjunction with: • Purchasing software/services (EP 8. 200) • Releasing data to an external party • Requesting/receiving a set of data that you normally do not have access to • Connecting to the UH network • Establishing a continuous transmission of data from one source to another • Conducting research for a thesis/dissertation • Collecting/storing non-UH data DGO: 7/26/19 3

DSR Process For purchases: Program completes RFP process, then requests and reviews proposed agreement

DSR Process For purchases: Program completes RFP process, then requests and reviews proposed agreement from third party DGO sends to Campus / System Executive Data Stewards DGO: 7/26/19 Submit to DGO: 1. Proposed agreement 2. DSR form 3. IRB approval letter 4. Other materials Executive Data Stewards Reviews / Approves DGO Reviews If 25 k or more, program submits to OPRPM 1) proposed contract 2) VPIT/DGO approval form Program proceeds with signing agreement and data sharing Clarify, resolve issues; revise draft contract language OPRPM Reviews/ Approves Contract VPIT Reviews / Approves Program proceeds with purchase 4

No DSR but VPIT Approval Required (EP 8. 200) • Hardware purchases, $25 k

No DSR but VPIT Approval Required (EP 8. 200) • Hardware purchases, $25 k or more in aggregate • Servers, desktop computers, laptops, printers, smart TVs, and other types of electronic equipment that will be connected to a University network • Email Garret (gyoshimi@hawaii. edu) for approval DGO: 7/26/19 5

DSR Form https: //datagov. intranet. hawaii. edu/dsr/ Questions? datagov@hawaii. edu DGO: 7/26/19 6

DSR Form https: //datagov. intranet. hawaii. edu/dsr/ Questions? datagov@hawaii. edu DGO: 7/26/19 6