Data Protection Training Think How will this affect
- Slides: 15
Data Protection Training
Think? How will this affect: 1. Me 2. My department/colleagues 3. RGU 4. External environment
Legislative Context • Data Protection Act (1998) • General Data Protection Regulation (2018) • Data Protection Bill
Key Definitions • Personal Data/Special Category Data • Processing of Data • Legal basis to process
What’s new? • Transparency • Enhanced individual rights • Accountability
Individual Rights 1. 2. 3. 4. 5. 6. 7. 8. To be informed Access Rectification Erasure* Restrict processing Data Portability* To object Automated decision making and profiling
Subject Access Request Would you recognise a subject access request? • Response within 1 month • Seek guidance (Dept Champions/ Data Protection Officer) • Good e-mail practice • Importance of good records management
Records Management • Compliance with data protection legislation is reliant on good records management practice • Data Retention – Ma. RS – Kept for no longer than necessary • Version Control/ Draft documents • Destruction of Data – Confidential, Secure
Keeping data secure • • • Passwords Shared drive Portable devices Lockable cabinets Clear desk policy • • Cloud services E-mail Post Sharing data – Internally – Externally
Cyber Security Weak links • Passwords • Phishing attacks
Data Breach “A security incident that has affected the confidentiality, integrity or availability of personal data. ”
A data breach can happen for a number of reasons • • • Loss or theft of data or equipment Lack of appropriate access controls Equipment failure/ disaster (fire, flood etc) Hacking attack blagging
Initial action to be taken 1. Take steps to recover and/or contain the breach 2. Report to Information Governance Officer, DP Champion and /or Head of School/Department immediately. 3. Consult guidance
Further Resources • • • Information Governance Policy & Supporting Guidance Use of IT facilities policy & Supporting Guidance Departmental Data Protection Champions Information Governance Officer ICO website https: //ico. org. uk/for-organisations/guide-tothe-general-data-protection-regulation-gdpr/
Questions and FAQs Ian Croft Information Governance Officer i. f. croft@rgu. ac. uk Ext. 2076 Emily Whitters Policy Officer e. whitters@rgu. ac. uk Ext. 3164
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