Data Pipeline Town Hall March 8 th 2018

Data Pipeline Town Hall March 8 th, 2018 The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline. We will begin the webinar shortly Dial in number is 1 -866 -764 -6750 Data Pipeline support email is datapipeline. support@cde. state. co. us 1

Webinar Etiquette • Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them. • If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music! • We will hold the Q&A session at the end of the presentation: § Type it in the Chat Box for a response OR § Raise Your Hand: • • A presenter will call your name After your name is called, un-mute your phone and speak your question/comment • Please be respectful of others time; we may need to have a separate conversation later to best help you 2 2

Important Reminder • Lists are generated from Id. M groups • LEAs are responsible for maintaining the groups • Please be sure to update accounts for changes including no longer at your LEA, change of email, names, adding phone numbers. • Thank you ØRoughly 2, 000 respondents receive Town Hall Invitation Emails ØCDE gets back numerous emails that are undeliverable, have changes to accounts, and have delivery issues. ØAny necessary changes are managed by LAMs ØRemember to get those phone numbers in the profiles! 3 3

What is PII? • Student Personally Identifiable Information (PII) is defined by state and federal laws as information that, alone or in combination, personally identifies an individual • This includes direct identifiers (i. e. name, SASID, etc. ) • Includes information that when combined is identifiable • Colorado’s new Student Data Transparency and Security Act introduces a number of new requirements for how Student PII is collected, used and shared • CDE has prepared guidance on how to comply with this and other privacy laws which can be found here: http: //www. cde. state. co. us/dataprivacyandsecurity 4

How to Share Data üCheck local policies for restrictions, requirements, etc. üEnsure that you are following local policies when transmitting PII to any third party üUse secure methods to transfer any PII to CDE ü Call CDE (303 -866 -6395) with questions about how to transmit PII securely ü Use Syncplicity to encrypt emails to CDE üAvoid sending PII via unencrypted email or to unsecured faxes when sharing data between or within districts X Do not use PII in trainings, presentations, etc. X Do not share PII with unauthorized individuals X Do not share passwords 5

Introductions

Today’s Agenda • Open Collections in Data Pipeline • Id. M Contact Phone Number Upload • READ Collection • Report Card March • TSDL • Student End of Year 7

Open Collections in Data Pipeline

Open Data Pipeline Collections Year Round • Directory • RITS • EDIS Periodic • Designated Agency (Due 8/31/2018) • Pre-ID/SBD • Report Card March Interchanges • • Student Special Education IEP Staff Teacher Student Data Link 9 9

Open Data Pipeline Collections Snapshots • Teacher Student Data Link Snapshot • Student End of Year (Soft Opening) Coming Soon • AEC 10 10

2018 SBD Reviews • Tentative SBD review window dates: Assessment Tentative Review Dates 1 ACCESS for ELLs March 15 th-March 28 th 2 CO PSAT/SAT May 17 th-May 24 th 3 CMAS • Science/Social Studies and ELA/Math (including CSLA) • Co. Alt Science/Social Studies May 21 st-May 31 st 4 Co. Alt DLM May 30 th-June 6 th 11

2017 -2018 SBD Review Contacts Questions? Contact us: Jasmine Carey_J@cde. state. co. us 3/8/2018 Shangte Shen_S@cde. state. co. us 303. 866. 6634 303. 866. 6877 ACCESS for ELLs CMAS Co. Alt DLM CO PSAT/SAT 12

Id. M Contact Phone Number Upload

READ Act Data Collection

READ Act Data Collection READ Act– Whitney Hutton – Hutton_W@cde. state. co. us • Purpose • The purpose of the READ data collection is to collect the data needed to fulfill statutory requirements for the annual legislative report and to determine distribution of per-pupil intervention funds for students identified as having significant reading deficiencies (SRD) • Criteria • Each spring districts create and submit records for all K-3 rd grade students enrolled at the time of data submission and 4 -12 th grade students who are included in the READ 4 -12 th grade cohort from any district AND • The Budget Planning Survey in Pipeline that asks districts to identify which of the five statutory intervention categories they intend to use in the coming budget year to support students identified as having an SRD 15

State Supports for Effective Implementation READ Act– Whitney Hutton – Hutton_W@cde. state. co. us • The Early Literacy Fund provides districts with perpupil intervention funds to help support programs to meet the needs of students with a significant reading deficiency status who received services • Per-pupil intervention funds may be used to provide the following services: • • Full-day kindergarten Summer school literacy programs Tutoring services Evidence based or scientifically based interventions • For the 2017 -18 school year, the total allocation was approximately $33 million 3/8/2018 16

READ Act Reporting Requirements READ Act– Whitney Hutton – Hutton_W@cde. state. co. us • House Bill 12 -1238: The Colorado READ Act • Refer to section 22 -7 -1213 for Reporting Requirements Reporting Requirement How CDE Collects Prevalence of SRD in K – 3 students • SRD status • READ plan status • READ assessment and score READ Data File - Implemented in 2013 Advancement information for students identified with SRD READ Data File - Implemented in 2013, but required in 2014 READ fund usage • How funds were utilized • Number and grade level of students served READ Data File - Implemented in 2014, but required in 2015 Clarified for students with disabilities in 2016 District budget planning information Budget Planning Survey – Implemented in 2017 Voluntary reporting of effective practices 3/8/2018 In the planning stages to implement in fall of 2018 17

2017 -18 Budget Planning Survey READ Act– Whitney Hutton – Hutton_W@cde. state. co. us • Budget Planning Survey • This survey will live in Pipeline and will consist of five, Yes or No questions that will be collected at a district level and submitted in addition to the LEP’s READ data file. • Click here to view the guidance document on completing the Budget Planning Survey • When to select “other” • • 3/8/2018 “other” program not ever reviewed by CDE submission of alternative use of READ funds submission of supplemental program used as intervention READ funds used to hire interventionists for approved program 18

“other” program selected in budget planning survey Pipeline submission "other" program not ever reviewed by CDE Pipeline Submission "other" alternative use of READ Funds Pipeline submission “other” supplemental program listed as intervention Whitney sends request form to district for completion prior to review of program Whitney sends request form to district for completion providing more explanation CDE will reach out to district to request information on how supplemental program is being used District will submit program for review by 6/1 and CDE will review program CDE reviews request form and either approves or denies request CDE will either approve or deny request to use supplemental program as an intervention

Budget Planning Survey Considerations READ Act– Whitney Hutton – Hutton_W@cde. state. co. us • Program reviews will take place throughout the collection so districts can submit “other” program as early as possible • If survey includes “other” program not yet reviewed by CDE and you haven’t taken advantage of an earlier submission then budget planning survey and program review materials are due to CDE 6/1 • If intervention program has been reviewed in the past and not recommended for the Advisory List of program, program may not be submitted again at this time – district will need to remove program in survey prior to survey approval • All budget planning surveys must be submitted to CDE by June 15 th 3/8/2018 20

2017 -18 READ Collection Timeline READ Act– Whitney Hutton – Hutton_W@cde. state. co. us • March 1: READ Budget Survey soft open – districts can submit budget planning survey • April 2: READ collection opens • May 18: All districts create and submit beginning READ file to ensure correct file layout • June 15: Districts complete submission of READ files and Budget Planning Survey by close of business – all submissions are finalized and submissions will be locked • June 22: CDE conducts duplicate SASID process • June 22 -June 29: Districts work with each other to clear duplicate SASIDS • July 2: Districts resubmit with duplicates removed from file and the READ collection closes • READ verification form is due July 6: Signed by superintendent 3/8/2018 21

IDM Roles READ Act– Whitney Hutton – Hutton_W@cde. state. co. us • Before you do any loads to Data Pipeline and/or submit your budget survey, ensure you have the correct roles: • For uploading and editing the READ file: Submit and Modify Role REDLEAUSER • For uploading, editing and submitting READ file: Approve Role REDLEAAPPROVER • Same roles apply to submitting the Budget Planning survey • This is the group of people who will receive all communications for the READ collection through our listserve • You will need to ask your Local Access Manager (LAM) for the necessary rights if you do not have them • Please contact the READ collection manager (Whitney Hutton) if you do not know your LAM to obtain this information 3/8/2018 22

READ Resources • READ Collection resources can be found at: http: //www. cde. state. co. us/coloradoliteracy/readdatapipeli ne • Recorded webinars • Data collection timeline • Data elements & definitions • File layout • Business Rules • Additional resources such as FAQ document, assessment cut scores, template for submitting budget planning survey, etc. • Questions? Contact Whitney Westgaard Hutton, READ Data Collection Manager • Email: Hutton_W@cde. state. co. us • Phone: 303 -866 -6421 3/8/2018 23

Report Card March

Report Card March 2017 -18 Dennis St. Hilaire at st. Hilaire_d@cde. state. co. us • So far the collection is progressing smoothly! • The Report Card March will open Wednesday, March 1 st 2018 and will remain open until April 13 th 2018. • IDM Roles DISTRICT PIPELINE-NNNN-RCM~LEAAPPROVER Approver Role DISTRICT PIPELINE-NNNN-RCM~LEAUSER Submit and Modify Role DISTRICT PIPELINE-NNNN-RCM~LEAVIEWER Read-Only Role • RCMAR documents can be found at: http: //www. cde. state. co. us/datapipeline/per_report -march 25

Teacher Student Data Link (TSDL)

TSDL Webinar Trainings Date/Time Topic Tuesday, February 13 th 1 -2 pm TSDL Snapshot Data Reports Tuesday, March 13 th 1 -2 pm Overall Process Review (Interchange and Snapshot) Tuesday, April 10 th 1 -2 pm TSDL Snapshot Process Tuesday, May 8 th 1 -2 pm TSDL Snapshot Edits and Reports Tuesday, June 12 th 1 -2 pm Reports Review & Finalizing Steps Tuesday, July 10 th 1 -2 pm Status Check – Final Steps Tuesday, August 14 th 1 -2 pm Final Review To join any session: URL: https: //cdeinfotech. adobeconnect. com/data_services/ and call in number: 1 -855 -397 -4421 TSDL – Annette Severson – severson_a@cde. state. co. us 27

TSDL Resources • TSDL Documentation found at: https: //www. cde. state. co. us/datapipeline/inter_teacherstudent • Deadlines • File layouts and definitions • Trainings – included recent February training slides/recording • For assistance with either Interchange or Snapshot: • Annette Severson • Severson_a@cde. state. co. us • 303 -866 -6824 TSDL – Annette Severson – severson_a@cde. state. co. us 28

Student EOY

Soft Open Student EOY – Duncan Anderson – Anderson_d@cde. state. co. us • The End of Year snapshot is currently in a soft open! • New Guidance on ASCENT/PTECH: Students completing their 4 th year of high school, who have met their district’s graduation requirements and are being retained for a 5 th year to participate in ASCENT and PTECH should be reported in the district’s End of Year data submission to CDE with an Exit Code of 90 and a Retention Code of 2. • http: //www. cde. state. co. us/postsecondary/graduatio nratereporting-hb 17 -1294 guidance 30

Questions? Student EOY – Duncan Anderson – Anderson_d@cde. state. co. us • Please contact Duncan Anderson if you have any questions/need training/discover problems • Anderson_D@cde. state. co. us • 303 -866 -6970 Please take the 10 question EOY survey: https: //www. surveymonkey. com/r/R 9 YVCBY. I really value your feedback and ideas! 31

Thank You Spring Forward for Daylight Savings March 11 th! Next Town Hall: Thursday, March 15 th , 2018 9 a. m. -10 a. m. 32