Data Pipeline Town Hall December 13 2018 The

Data Pipeline Town Hall December 13, 2018 The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline. We will begin the webinar shortly Dial in number is 1 -866 -764 -6750 Data Pipeline support email is datapipeline. support@cde. state. co. us 1

Webinar Etiquette Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them. If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music! We will hold the Q&A session at the end of the presentation: § Type it in the Chat Box for a response OR § Raise Your Hand: • • A presenter will call your name After your name is called, un-mute your phone and speak your question/comment Please be respectful of others time; we may need to have a separate conversation later to best help you 2

Colorado Department of Education Identity Management • Access Management https: //cdeapps. cde. state. co. us/faqs. html Frequently Asked Questions 1 -12 #12 Where can I find the Identity Management role mappings for Data Pipeline and other applications? https: //cdeapps. cde. state. co. us/Identity. Man agement. Groups. xls 3

What is PII? Student Personally Identifiable Information (PII) is defined by state and federal laws as information that, alone or in combination, personally identifies an individual • This includes direct identifiers (i. e. name, SASID, etc. ) • Includes information that when combined is identifiable Colorado’s Student Data Transparency and Security Act introduces a number of new requirements for how Student PII is collected, used and shared CDE has prepared guidance on how to comply with this and other privacy laws which can be found here: http: //www. cde. state. co. us/dataprivacyandsecurity

How to Share Data üCheck local policies for restrictions, requirements, etc. üEnsure that you are following local policies when transmitting PII to any third party üUse secure methods to transfer any PII to CDE ü Call CDE (303 -866 -6395) with questions about how to transmit PII securely ü Use Syncplicity to encrypt emails to CDE üAvoid sending PII via unencrypted email or to unsecured faxes when sharing data between or within districts XDo not use PII in trainings, presentations, etc. XDo not share PII with unauthorized individuals XDo not share passwords

Introductions

Today’s Agenda Open Collections in Data Pipeline Civil Rights Data Collection (CRDC) Kindergarten School Readiness Student October Student End of Year Human Resources

Open Collections in Data Pipeline

Open Data Pipeline Collections Year Round • Directory • RITS • EDIS Periodic • Kindergarten School Readiness • December Finance • Designated Agency Interchanges • Student • Special Education IEP • Staff 9

Open Data Pipeline Collections Snapshots • Special Education December Count • Human Resources Coming Soon 10

2017 -18 Civil Rights Data Collection (CRDC)

2017 -18 Civil Rights Data Collection (CRDC) • ‘Request to Decline CDE Pre-population of the 2017 -18 CRDC’ has been posted • Interested LEAs may access the form at http: //www. cde. state. co. us/datapipeline • Look under Civil Rights Data Collection tab • Completed forms may be e-mailed or faxed to Jan Rose Petro by Monday, December 31 st • • 12 E-mail: petro_j@cde. state. co. us Fax: 303 -866 -6888

Kindergarten School Readiness Data Reporting

Quick Updates • Collection was scheduled to close last week: 12/6/18 • Please don’t forget to send in your sign-off forms! • I will be sending a reminder email tomorrow • Publishing of school readiness data • These data inform the CAP 4 K legislative report, which is due to the legislature in February. There will be a section on the data collection and the results- thanks to all of you! 12/13/2018 14

Thank you! Thank you for making this year’s collection a success! 12/13/2018 15

Contact Tara Rhodes Early Learning Business Analyst Rhodes_t@cde. state. co. us 303 -866 -6243 Anji Gallanos (General School Readiness Questions) P-3 Office Director Gallanos_a@cde. state. co. us 720 -527 -0497 16

Student October

Student October Ø Student October Count Verification Signature Pages were due to CDE by Thursday, December 6 th unless your LEA had requested an extension. An email reminder went out Monday to districts who had not yet submitted the form or requested an extension. Ø For the districts with outstanding forms, please let me know when you’ll be able to submit it. Ø There is still an issue with Syncplicity in that not all districts are able to move/edit folders. 18

Student October ØDifference between FTE and headcount is, FTE is for funding and headcount is the number of students. ØCDE will be pushing back the public release of Student October Data a week or two from the initial January 8 th proposed date. Details will be forthcoming. ØNotifications to October Count contacts went out from Mary Anne Hunter, in the CDE Postsecondary Readiness Office, regarding a February ASCENT training webinar. 19

Student October ØPre-ID extract for the WIDA Access test (for ELs) was taken from Student October Data from November 7 th. ØAfter the October Count data is completed, the Assessment Unit will use that information for the regular assessment (CMAS) Pre-ID extract. ØWhat happens is that CDE downloads October Count Data from Data Pipeline and then submits the needed data to the assessment system (Dec/Jan) after validating the file for accuracy and completeness. Districts can update that data in the assessment vendor system. 20

Student October For more information about assessments, assessment trainings, and Pre-ID extract visit the assessment website at: http: //www. cde. state. co. us/assessment or you can contact the office at: Phone: 303 -866 -6929 Email: assessment@cde. state. co. us Please note: ØNext year’s October Count date will be Wednesday, October 2 nd. 21

Student October ØIf you have good ideas about how to make Student October submissions easier please let me know. ØWould you be interested in an informal mentoring program? ØThank you to everyone for all your hard work and graciousness this year! We did it, all LEAs completed Student October Count!!! 22

Student October Contact Genevieve Hale_g@cde. state. co. us 303 -866 -6970 23

School Auditing Office Contact Webpages: http: //www. cde. state. co. us/cdefinance/auditunit Email Contact: audit@cde. state. co. us Rebecca Mc. Ree mcree_r@cde. state. co. us 303 -866 -6805 24

Student End of Year

Post Cross LEA Phase Timeline Congratulations on finishing the End of Year Collection! Embargo Date: Thursday, January 17 th Rates spreadsheets to review: Thursday, January 10 th rates cannot be published until the embargo date though Thank you for all of your hard work!

Human Resources

Special Education December Count Important Dates November • Thursday November 1 st: Snapshot available • Wednesday November 28 th: Interchange files uploaded – Staff Profile, Staff Assignment December • Saturday December 1 st: Official Count Date • Thursday December 20 th: All Interchange errors resolved January • Wednesday January 23 rd: HR Snapshot Created • January 24 – 31 : Special Education Report Review February 28 • February 14: Snapshot error free • February 14 - 21: Report Review • February 21 st : Final Deadline

Demonstrates In-Field Status Review * Code Description 01 Subject Area Endorsement on Teaching License (matching Teaching Subject Area regardless of grade level) 02 Degree (BA or higher) in subject area (matching Teaching Subject Area regardless of grade level) 03 36 semester credit hours in subject area (matching Teaching Subject Area regardless of grade level) 04 Passed State Board of Education approved content exam in subject area (matching Teaching Subject Area regardless of grade level) 06 Highly Qualified via 24 semester hours in subject area 05 None (teacher is out of field) Not required for Study Hall or Co-Curricular Activities (codes 1800, 1900 or 2000) 29

ESSA In-Field Crosswalk • Provides allowed endorsements for each teaching subject code • Provides Subject Area of Degree code for each teaching subject code Reference list for Human Resources at: https: //www. cde. state. co. us/datapipeline/hr-essa-infieldcrosswalk For more information on the In-Field Status, please refer to https: //www. cde. state. co. us/fedprograms/tii/a_hqt 30

Resources and Contact Information Human Resources Snapshot information: • http: //www. cde. state. co. us/datapipeline/snap_hr • Annette Severson: severson_a@cde. state. co. us Staff Interchange information: • http: //www. cde. state. co. us/datapipeline/inter_staff • Annette Severson: severson_a@cde. state. co. us • Lindsey Heitman: heitman_l@cde. state. co. us Human Resources– Annette Severson – severson_a@cde. state. co. us

Thank You Can you spot the panda bear? Next Town Hall: Thursday, December 20 th, 2018 9 a. m. -10 a. m.