Data Management Student Information System Project Overview Outline

Data Management Student Information System Project Overview

Outline • • • Introduction Data Management Objectives Project Goals SIS Selection Process School Assessments Training Support Project Time Line FAQs Advisory Committee Project Team

Introduction • The First Nation Student Success Program (FNSSP) supports the development of school success planning, student learning assessments and performance measurement in individual First Nation schools. • The FNSSP is an initiative that supports First Nation schools on reserve in their ongoing efforts to respond to their students’ needs and improve student and school results.

Database Management • The Database Management component will enhance and support the collection and analysis of data on student and school performance which is critical to a school’s ability to advance and track student achievement. It allows schools to set targets and monitor results and report to parents and communities on how students are doing. Data includes the day-to-day record keeping of students, grades, results of standardized testing and other academic assessments, including attendance.

Objectives 1. Streamline the school administrative tasks: – – – – – Easy to access student information Attendance Grades Academic history Demographics Discipline Contact information Health information Standard testing information

Objectives (Cont’d) 2. Streamline the management and aggregate data reporting tasks: – – – – Nominal Roll Special Education Monthly attendance rates Graduation rates Drop-out rates Literacy test results Numeracy test results

Objectives (Cont’d) 3. Have rule-specific access to data management modules. 4. Have a Freedom of Information and Protection of Privacy Act (FIPPA) and OCAP compliant structure. 5. Reduced requests from the Education Director’s office for student information. 6. Maintain student confidentiality while providing access to staff members.

Objectives (Cont’d) 7. Configure system to schools’ unique specifications: – – – – Teachers Scoped to Life-Long learning School information Courses Students Report cards Federal and provincial reporting Additional modules as required for facilities, busing, scheduling, etc.

Project Goals The goals of the project to implement a Student Information System (SIS) are: – Implement a single SIS across all First Nations schools in Manitoba. – Implement a centralized repository for data management and reporting purposes. – Provide school-based and aggregate reporting to education authorities, schools, students, parents, the province of Manitoba, and Indian and Northern Affairs Canada (INAC). – Facilitate school improvement through data-driven decision making. – Implement a SIS that reflects the Provincial standard for learning outcomes. – Streamline school administrative tasks. – Reduce requests from the Education Director’s office for student information. – Maintain student confidentiality – Configure SIS for schools’ unique specifications.

SIS Selection Process • Project documented 317 requirements for SIS including: – – – – – Assessment Attendance Demographics Discipline Health Scheduling Special Education Gradebook/Transcripts Reporting

SIS Selection Process (Cont’d) • RFP was sent to 6 potential vendors: – – – Maplewood Mayet (partnered with Protegra) Dadavan Trevlac HARTS Orion Software (partnered with Pearson)

SIS Selection Process (Cont’d) • Based on how well the vendors’ met the requirements, each solution was scored and totaled. • Vendors with the 3 highest score were short listed to demonstrate their solution. – Mayet – Maplewood – Dadavan

SIS Selection Process (Cont’d) • Based on vendor demonstrations, each solution will be scored according to functionality, ease of use, and suitability of product. • The vendor/solution with the highest score will be selected.

14 School Assessments • Technical Assessment – Hardware, network, and connectivity – Provide best practices and recommended upgrades/enhancements – Work with school to determine equipment needs/upgrades – Timeframe – Mid November

Training • Staff Skill Assessment – Assess school staff computer skills and create customized training • Provide training on Maplewood, MS Office, and general computer skills to school staff and teachers on ongoing basis. • Provide training materials and Maplewood reference material in multiple formats: hard copy, online, and Captivate demos. 15

Support 16 • Information Worker – Data Management will provide funding for an Information Worker for each community. – The Information Worker is under the supervision of the Director of Education. – The Information Worker is responsible for local administrative and system support of the implementation of the Student Information System (not technical support). • Service Desk – The MFNERC has a Service Desk for Data Management that is available to answer any technical or software questions regarding Maplewood.

Milestones Achieved Year 1 Year 2 Vendor Demonstrations Nov 25 -26, 2009 NA Select SIS Vendor Dec 8, 2009 NA Customize SIS as Required Complete School Training and Technology Assessments Complete Conduct Training on SIS for all school staff Complete Configure SIS Security Complete Configure Report Formats In Progress Complete Install Required Hardware in Schools Complete Upgrade Internet Bandwidth as Required In Progress Data Conversion/Testing Complete Go Live Date Sept 2010 Sept 2011

18 Year 1 Schools Community School Bunibonibee Cree Nation 1972 Memorial School Oxford House Elementary School Fisher River Cree Nation Charles Sinclair School Opaskwayak Cree Nation Joe A. Ross School Sagkeeng First Nation Sagkeeng Anicinabe Community School Sagkeeng Anicinabe High School Sagkeeng Consolidated School Tataskweyak Cree Nations Chief Sam Cook Mahmuwee Education Centre Wasagamack First Nations George Knott School Waywayseecappo First Nations Waywayseecappo Community School

19 Year 2 Schools Community School Cross Lake First Nation Mikisew Middle School Otter Nelson River School Fox Lake First Nation Fox Lake Native Spiritual School Sapotaweyak Cree Nation Neil Dennis Kematch Memorial School Brokenhead Ojibway First Nation Sergeant Tommy Price Opaskwayak Cree Nation Oscar Lathlin Memorial School Keeseekoowenin First Nation Keeseekoowenin School O-Chi-Chak-Ko-Sipi First Nation Donald Ahmo School Sandy Bay Ojibway First Nation Isaac Beaulieu Memorial School God's Lake Narrows First Nation God’s Lake Narrows First Nations School

20 Year 3 Schools Community School Nisichawayasihk Cree Nation Nisichawayasihk Neyo Ohtinwak School Otetiskiwin Kiskinwamahtowekamik School Garden Hill First Nation Garden Hill High School Kistiganwacheeng Elementary School Poplar River First Nation Poplar River Elementary School Pinaymootang First Nation Pinaymootang School Manto Sipi First Nation Amos Okemow Memorial School Lake Manitoba First Nation Lake Manitoba School Peguis First Nation Peguis Central School Sioux Valley Dakota Nation Sioux Valley High School Sioux Valley School

FAQ 21 • Who has access to the school data? – Only the Education Director, Principal(s), and Information Worker have access to the school data. – Teachers can only view their class data. – Other school staff such as school secretary, resource teachers, or librarians can be granted limited access to certain features in Maplewood. – AANDC does not have access to the Student Information System nor does another government body.

FAQ • Is the student data secure? – The student data is stored in secure locations with appropriate physical and electronic barriers. – Data transmitted over the Internet (Connect. Ed) is encrypted using SSL technology (same technology used by banks). – Access to student data is determined by the school and data access is limited according to school roles. • Where can I find information on the project – All project data and training material can be found at: www. mfnerc. comdatamanagement 22

FAQ • How do I contact the MFNERC Service Desk? – 1 -866 -941 -6359 – servicedesk@mfnerc. com • How do I book Maplewood training – Contact Gary Page Gary. P@mfnerc. com, 594 -1293 23

Advisory Committee • Purpose: – Assist with SIS vendor selection – Assist with creating policies and procedures regarding data management/storage/access for SIS – Develop governance policies

Project Team • • • • Howard Burston – Project Sponsor Paul Scott – Project Manager Jason Bailey – System Administrator Gary Page – Senior Trainer/Technical Writer Chris Guimond – School Trainer Adam Dyck – School Trainer Jonathan Mc. Kenzie – Technician Harvey Wastasecoot – Technician Michael Laferriere – Technician Theo Baschak – Technician Leonard Kirkness – Technician Russell Mallette Technician Conrad Beck – Service Desk Giselle Morriseau – Administrative Assistant