Data Management Data Management Practices RESPONSIBLE CONDUCT IN

Data Management

Data Management Practices RESPONSIBLE CONDUCT IN RESEARCH 2

Data Management Practices Data Ownership Who owns it depends on …. • Funding source ü Government, private company or philanthropic organization ü Grant (Bayh-Dole) versus contract • Research institution? ü Grants awarded to institution, not individual ü Institution responsible for budget, regulatory compliance, contractual obligations, data management ü To ensure compliance, institution exerts ownership RESPONSIBLE CONDUCT IN RESEARCH 3

Data Management Practices Data Ownership • Maybe the data source ü Countries with tropical rain forests ü Individuals with rare diseases ü Entities with unique databases RESPONSIBLE CONDUCT IN RESEARCH 4

Data Management Practices Data Ownership Work out in advance - • Who owns the data I am collecting? • What rights do I have to publish the data? • Does collecting these data impose any obligations on me? Preferably in writing. May need institutional approval! RESPONSIBLE CONDUCT IN RESEARCH 5

Data Management Practices Data Collection Four generic but important considerations 1. Use appropriate and reliable methods 2. Pay attention to detail 3. Obtain authorizations Human / animal subjects, biohazards, copyrighted material, etc 4. Keep permanent record regardless of format What was done / observed / achieved RESPONSIBLE CONDUCT IN RESEARCH 6

Data Management Practices Data Collection Two basic rules to record keeping 1. Enter data / evidence into numbered, bound notebook • • 2. Date, order of data collection, results achieved No binders or files, changes without date / reason Electronic evidence should be validated to assure it was recorded on a particular date and not changed later • ? ? ? RESPONSIBLE CONDUCT IN RESEARCH 7

Data Management Practices Data Protection Data, as currency of research, represents investment It may be needed later: • • To confirm findings or to establish priority Or, for re-analysis by others It should be stored in a safe place and backed up if on computers Confidentiality agreements must be honored! RESPONSIBLE CONDUCT IN RESEARCH 8

Data Management Practices Data Protection Data, as currency of research, represents investment Data should be preserved – but for how long? At least 3 -7 years? Research data should be shared – but when and with whom? ? Preliminary data – not unless … Confirmed / validated data – not before publication Keeping data confidential prior to publication – OK Once published, all relevant information should be available RESPONSIBLE CONDUCT IN RESEARCH 9

Data Management Practices Data Protection Future considerations. Data complexity – e. g. the human genome project How to store efficiently and inexpensively? Control – e. g. large projects Can researchers participating in a large, multi-site study publish their own data, or are they constrained? National security Freedom versus fears of terrorists, enemy nations, etc RESPONSIBLE CONDUCT IN RESEARCH 10